Administrative Assistant Job at Sunshine Water Services in St. Charles

Overview

The Nexus team has an opportunity for an Administrative Assistant. Under direct supervision of the President, VP of Operations provides administrative and secretarial support to Operations Leadership.

Work Location and Schedule
This position is located in .

What You’ll Do

• Coordinate and perform a wide range of staff and/or operational support activities for the region; assist visitors, resolve and/or refer administrative problems and inquiries.
• Schedule and organize meetings, conferences, interviews and/or other events; distribute information or invitations; prepare agendas, notices, minutes and resolutions for meetings.
• Perform complex and confidential administrative functions, including written correspondence, reports, spreadsheets and other documents. Respond to routine external correspondence.
• Establish, maintain and update files, databases, reports, and/or other documents.
• Perform routine analyses and calculations in the processing of data for recurring internal reports.
• Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports; perform basic information gathering and analysis and/or forecasting, as directed.
• Sort, review and distribute incoming and outgoing mail; compose, prepare and ensure timely responses to routine written inquiries.
• Serve as liaison with regional companies in the resolution of day-to-day administrative and operational problems.
• Use the internet and historical documents to perform research.
• Maintain office supplies, maintenance of office equipment and other services.
• Assist management and staff in problem solving, project planning and development and execution of stated goals and objectives.
• Assist with special projects as needed.
• May assist other operational staff depending on workload.
• Perform other related duties as assigned.

Experience and Qualifications

• A minimum of 1-2 years previous experience in an administrative role or similar position.

Education and Certifications

• HS Diploma or GED
• Valid Driver’s License

Nice to Have

• Associates or Bachelor’s Degree in communication, business, or related field is preferred

Knowledge, Skills, And Abilities

• Must have high level of interpersonal skills to handle sensitive and confidential information; poise, tact and diplomacy.
• Adapts to changes in work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Ability to multitask in a fast-paced environment.
• Ability to communicate and work professionally with senior level management and external contacts.
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
• Ability to develop a working knowledge of regulations, policies and procedures involved in the administration of the utility systems.
• Familiarity with MS Office, Internet Explorer; ability to learn internal software programs.

Work Environment

• Normal office setting
• Light to moderate physical activity; requires normal hearing and vision.

About Our Company

We are a proud Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or any characteristic or condition protected by Federal, state, or local law. We are an E-Verify participating employer.