University of Utah is hiring: Administrative Assistant in Salt Lake City

Priority Review Date (Note - Posting may close at any time)

Job Summary

The Scientific Computing and Imaging Institute is seeking an enthusiastic self-starter who is willing to provide a broad range of administrative support to the faculty, staff, and students at the Institute as a member of the Admin team.

Responsibilities

Duties include but are not limited to:

• Front office management
  • Receive guests and direct visitors as receptionist.
  • Maintain visitor area including kitchen.
• Maintain inventory and order office supplies as needed. Schedule conference room and office space upon request. Conference room care and support as needed.
• Process reimbursements for faculty, staff, and visitors not related to travel.
• Assist event management team with meetings, events, and visitors.
• Assist faculty with projects as requested.
• Schedule maintenance requests and surplus pick-up requests.
• Provide administrative support to RAI Initiative
  • Support hiring, review processes, and event support in coordination with the event management team.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.

Work Conditions

Nearly continuously: office environment.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Minimum Qualifications

Associate degree in business or equivalency (one year of education can be substituted for two years of related work experience) and three years full-time secretarial experience required. Demonstrated human relations and effective written and verbal communication skills required. Knowledge of basic bookkeeping practices and direct supervisory experience preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Skills:

• Three years of full-time secretarial experience and demonstrated human relations and effective communication skills.
• Experience with Microsoft and Adobe software.
• Ability to work independently.
• Ability to learn quickly. Excellent organizational skills are a must.
• Must be customer service oriented and willing to go above and beyond occasionally.

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service may elect to enroll in URS if they make the election before they become eligible for retirement (