CAMCO Property Management
OnSite Administrative Assistant
CAMCO Property Management, King Of Prussia, Pennsylvania, United States, 19406
This position provides a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the Association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. Responsibilities: • Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner. • Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval. • Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk. • Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners. • Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures. • Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve. • Prepares move-in packages for re-sale and leases. • Creates files, compiles sand coordinates all necessary information and documentation for new owners/leases. • Prepares any resident information packages that require Board approval, (i., e., Architectural Modification). • Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed. • Follows safety procedures and maintains a safe work environment. Qualifications: • Associates degree with concentration in business is preferred, or equivalent combination of education and experience. • Three (3) to five (5) plus years of related work experience. • Strong administrative background. • Strong working knowledge of customer service principles and practices. • Excellent interpersonal, office management, and communication skills. • Intermediate proficiency in Microsoft Windows software. • Ability to prioritize work with minimum supervision. Compensation: $44,000 - $54,000 yearly
• Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
• Prepares move-in packages for re-sale and leases.
• Creates files, compiles sand coordinates all necessary information and documentation for new owners/leases.
• Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
• Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.
Compensation: $44,000-$54,000 per year
• Ensures that the telephone is answered properly and messages are handled courteously, accurately and in a timely manner.
• Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager’s review and approval.
• Maintains, updates and coordinates resident information in computer database at a minimum on a monthly basis. Generates and provides this information to the Property Manager, Board of Directors and valet desk.
• Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
• Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.
• Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
• Prepares move-in packages for re-sale and leases.
• Creates files, compiles sand coordinates all necessary information and documentation for new owners/leases.
• Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).
• Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.
• Follows safety procedures and maintains a safe work environment.
• Other duties as required.
Compensation: $44,000-$54,000 per year