Carrollton-Farmers Branch ISD
Position Type:
Secretarial and Clerical/Clerk - Records 210
Date Posted: 9/5/2025
Location: Turner High School Job Title:
Clerk - Records HS
Wage/Hour Status:
Nonexempt
Reports to:
Campus Principal
Pay Grade:
AS 3 - 210 days
Dept./School:
High School Campus
Date Revised:
November 6, 2023
PRIMARY PURPOSE: Responsible for maintaining student academic records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.
QUALIFICATIONS: Education/Certification High school diploma or GED
Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective organization, communication and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases Ability to meet established deadlines Ability to follow written instructions Ability to operate multi-line phone system Ability to maintain accurate and auditable records
Preferred Experience: Two years of successful secretarial or clerical experience preferably in a related field
MAJOR RESPONSIBILITIES AND DUTIES Records and Reports Maintain student academic records and process request for information and transcript. Fulfill student records requests and transcript request in a timely manner. Process new student records, including requesting transcripts from other districts. Upload and maintain all cumulative files making sure each file has all required documents in electronic repository. Compile, prepare, and submit various reports for the Student Information/PEIMS department as needed. Responsible for the input of Student Information/PEIMS data as directed. Maintain an appointment calendar for enrollment and withdraw sessions with parents.
Phones and Correspondence
Receive incoming calls, take reliable messages, and route to appropriate staff.
Other
Maintain office files both physical and virtual. Maintain confidentiality of all information. Provide excellent customer service to all students, staff, parents, and community members Participate in staff development training programs when appropriate Keep informed and comply with all state and district policies and regulations concerning student records.
Tools/Equipment Used:
Multi-line phone system; standard office equipment including personal computer and peripherals Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, kneeling and twisting Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light lifting and carrying (less than 15 pounds), occasional heavy lifting, over 45 pounds Environment:
May work prolonged or irregular hours Mental Demands:
Work with frequent interruptions; maintain emotional control under stress; Subject to frequent deadlines
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Approved by: Kim Holcomb Date: November 6, 2023
Reviewed by: Dr. Randy Davis Date: November 6, 2023
Date Posted: 9/5/2025
Location: Turner High School Job Title:
Clerk - Records HS
Wage/Hour Status:
Nonexempt
Reports to:
Campus Principal
Pay Grade:
AS 3 - 210 days
Dept./School:
High School Campus
Date Revised:
November 6, 2023
PRIMARY PURPOSE: Responsible for maintaining student academic records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.
QUALIFICATIONS: Education/Certification High school diploma or GED
Special Knowledge/Skills: Proficient skills in keyboarding, word processing, and file maintenance Effective organization, communication and interpersonal skills Ability to use personal computer and software to develop spreadsheets and databases Ability to meet established deadlines Ability to follow written instructions Ability to operate multi-line phone system Ability to maintain accurate and auditable records
Preferred Experience: Two years of successful secretarial or clerical experience preferably in a related field
MAJOR RESPONSIBILITIES AND DUTIES Records and Reports Maintain student academic records and process request for information and transcript. Fulfill student records requests and transcript request in a timely manner. Process new student records, including requesting transcripts from other districts. Upload and maintain all cumulative files making sure each file has all required documents in electronic repository. Compile, prepare, and submit various reports for the Student Information/PEIMS department as needed. Responsible for the input of Student Information/PEIMS data as directed. Maintain an appointment calendar for enrollment and withdraw sessions with parents.
Phones and Correspondence
Receive incoming calls, take reliable messages, and route to appropriate staff.
Other
Maintain office files both physical and virtual. Maintain confidentiality of all information. Provide excellent customer service to all students, staff, parents, and community members Participate in staff development training programs when appropriate Keep informed and comply with all state and district policies and regulations concerning student records.
Tools/Equipment Used:
Multi-line phone system; standard office equipment including personal computer and peripherals Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, kneeling and twisting Motion:
Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light lifting and carrying (less than 15 pounds), occasional heavy lifting, over 45 pounds Environment:
May work prolonged or irregular hours Mental Demands:
Work with frequent interruptions; maintain emotional control under stress; Subject to frequent deadlines
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.
Approved by: Kim Holcomb Date: November 6, 2023
Reviewed by: Dr. Randy Davis Date: November 6, 2023