Travis County, TX
Administrative Assistant II (Corrections Captain Assistant TCCC)
Travis County, TX, Austin, Texas, us, 78716
Salary:
$52,918.22 - $62,178.90 Annually Location :
Austin, TX Job Type:
Full Time Job Number:
25-10208 Department:
Sheriff Opening Date:
09/16/2025 Closing Date:
9/30/2025 11:59 PM Central
Job Summary
Under minimal supervision, performs a variety of responsible and administrative work unique to the work unit requiring initiative and independent judgment. Serves as intermediary for department head or elected official in carrying out important delegated administrative detail tasks. Maintains official records requiring knowledge of a specialized subject matter. Coordinates office schedules and workloads. Interprets and explains established policies and procedures. Participates in budget preparation and may supervise subordinate personnel. Incumbents may have contact with high-level administrative offices requiring use of business vocabulary, tact, discretion and independent judgment.
Distinguishing Characteristics: This is the second in a series of five administrative-related job classifications within the Administrative Support job family. This classification is distinguished from the Administrative Assistant I in that the major duties performed are administrative in nature and clerical duties are performed infrequently. This classification also has a higher degree of supervisory responsibilities. This classification is distinguished from the Administrative Associate or Executive Assistant in that incumbents do not serve in an advisory capacity or perform constituent service. Duties and Responsibilities
Performs direct administrative support services for a department head or elected official. Coordinates calendar and travel arrangements for department head or elected official. Performs a variety of administrative support activities for supervisor, such as composing replies to correspondence. Keeps supervisor(s) informed of significant items requiring supervisory review or action. Monitors work flow by relaying assignments, calling attention to deadlines, and obtaining progress reports. Maintains frequent contacts for supervisor with other departments and agencies. Provides administrative assistance in program development, contract management, and management of special projects. May serve as notary public. Composes, prepares, and processes various documents, such as correspondence, letters, memoranda, court documents and reports. Formats and proofreads documents. May develop and implement office forms. Edits, copies and faxes documents. Opens and reviews all incoming mail. Routes and/or answers inquiries and composes correspondence on general and technical matters. Organizes, establishes and maintains filing system for correspondence, records, documents, conferences and publications. Receives visitors and officials. Answers and screens telephone calls, voice mails and e-mails. Assists the general public by answering questions or providing information regarding office, work unit and countywide activities and programs, policies or procedures. Serves as liaison to staff, outside agencies and the public concerning information or complaints. Resolves problems within scope of position. Conducts research, creates and maintains databases and spreadsheets, summarizes and analyzes information, performs and calculates statistical analysis, and compiles data to prepare special and recurring reports containing specialized information. Prepares agenda, attends meetings and records minutes. May track committee member attendance. Attends committee meetings, and task force meetings. Completes personnel forms, Sets up and maintains personnel files. May serve as personnel liaison. Performs departmental purchasing and records expenditures. Monitors equipment repairs. May participate in budget preparation and justification. Interviews, evaluates, and makes recommendations for hiring clerical staff. Trains and monitors clerical staff. May supervise, monitor and coordinate work assignments. Performs other job-related duties as assigned. Minimum Requirements
Education and Experience: Associate's degree in Public Administration, Business Management or a directly related field AND two (2) years of increasingly responsible administrative/secretarial and clerical experience;
OR,
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special Requirements
: None required.
Preferred: One (1) year of supervisory experience. Public Notary certification. Certification in the access/use of DPS TLETS for TCIC, NCIC, and CCH. Bilingual in English and Spanish. Minimum typing of speed of 45 wpm. Ability to earn certification in the access of DPS, TLETS for TCIC, NCIC, and CCH within the first year of employment; Sheriff's Office will provide the training.
Applicants are required to attach a resume with the online application.
Knowledge, Skills, and Abilities
:
Knowledge of:
Standard office administration practices and procedures. Specialized subject matter. Personnel rules and procedures. Policies, practices, procedures and terminology of assigned function. Budgeting and purchasing procedures. Computer equipment to include word processing, spreadsheets, databases and a variety of software packages. Business letter writing, grammar and punctuation, and report preparation. May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information. Skill in:
Training and monitoring administrative and clerical staff. Conducting research in areas of substantive importance. Maintaining important files and records. Compiling data and writing clear and comprehensive reports and letters. Writing reports, business memos and other documents. Both verbal and written communication. Ability to:
Manage office workflow and delegate responsibilities. Independently prepare correspondence, memorandums, and other materials. Perform responsible and complex administrative/secretarial work involving the use of independent judgment. Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports. Maintain confidential data and information for executive staff. Train and monitor office personnel. Assist in monitoring a budget and implementing and maintaining standard filing and accounting systems. Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.
Work Environment & Other Information
Physical requirements include the ability to lift/carry up to 10-20 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. This position may work in or around a correctional setting.
Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Work Hours: 8:00 AM to 5:00 PM; Monday through Friday; subject to extended hours during special circumstances.
Department: Sheriff
Location: Austin, TX
Drug and Alcohol Test Required, Typing Test Required. Criminal, Credit, Driving, Education and Employment Background Check Required. Benefits Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment. FY2025 Travis County Benefit Guide
In this valuable you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.
Credit Union Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.
Deferred Compensation Employees may enroll in a tax- free sheltered investment plan through payroll deduction.
Direct Deposit Employees may sign up for direct bank deposit.
Employee Assistance Program Travis County provides a confidential counseling and referral service free of charge to county employees and their family.
Employee Organizations Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.
Employee Health & Wellness Clinic Employees may access the clinic for a variety of wellness program and health care services with no co-pay, no deductible and no co-insurance costs.
Holidays An average of eleven paid holidays are designated by the Travis County Commissioners Court at the beginning of each fiscal year.
Insurance Employees may select from four plans: an Exclusive Physician Organization (EPO), Choice Plus Preferred Physician Organization (PPO), Consumer Choice or a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). All four options include a Pharmacy Plan. Travis County's current policy is to pay 100% of the employee's health insurance premium for the Consumer Choice and HDHP. Employees will pay a premium for both the EPO and PPO. Other insurance benefits include $50,000 Basic Life and AD&D paid by the County.
The following benefits are employee paid:
Dental Vision Supplemental Life, AD&D Dependent Life Short Term Disability Long Term Disability Long Term Care
New employees are covered on the first day of the month following 28 calendar days of employment.
Longevity Longevity pay is paid for each year completed after three years of continuous service. Peace Officers in a law enforcement activity, whose job requires state peace officer certification, receive pay after one year of certification.
On the regular payday on or after the employee's fourth and subsequent adjusted service dates, he or she receives a single payment for the previous year.
Parking A limited number of assigned parking spaces are available to employees in the Courthouse Complex.
Personal Holidays Regular, full-time employees are eligible for up to three paid personal holidays each calendar year. Part-time employees shall be granted personal holidays on a prorated basis. New employees earn personal holidays for the calendar year in which he/she begins employment, based on the month in which employment begins:
January - March
3 personal holidays April - June
2 personal holidays
July - September
1 personal holiday October - December
None
New employees are eligible to take personal holidays after 90 days of employment. Retirement Travis County is a member of the Texas County & District Retirement System with mandatory participation by certain classes of employees. Seven percent (7%) of the gross salary is deducted each pay period. An employee is fully vested after eight years of service. Benefits are prorated for part-time employees.
Sick Leave Regular employees earn sick leave at a rate of eight hours per month with unlimited accrual during employment. Part-time employees earn sick leave on a pro-rated basis.
Parental Leave Each Full-time Paid Parental Leave Eligible (PPL) Employee is entitled to a total of 320 hours of Paid Parental Leave in a 12 month period. Paid Parental Leave for Part-time PPL Eligible Employees is prorated based on the number of hours that they are regularly scheduled to work.
Tuition Refund Certain classes of full-time employees may receive reimbursement for fees associated with pre-approved, job related course work completed satisfactorily.
Vacation Based on years of county service, regular, full-time employees earn vacation time at the following rates:
0 to 5 years
4.0 hours per pay period
6 to 10 years
4.5 hours per pay period
11 to 15 years
5.0 hours per pay period
16 to 20 years
5.5 hours per pay period
21 plus years
6.0 hours per pay period
Part-time employees earn vacation leave on a pro-rated basis. Workers' Compensation The county provides all employees workers' compensation coverage with benefits in accordance with state statute, if the employee sustains an injury out of, or in the course of work. 01
Select the option that best describes your level of education and experience:
High School Diploma/GED and 4 or more years of related experience Associate's Degree and 2 or more years of related experience Bachelor's Degree or higher None of the above
02
How many years of office/clerical experience do you have? Be sure your response is supported in the employment history section of the job application.
None Less than 2 years 2 to 4 years 5 years or more
03
How many years of customer service experience do you have?
None 2 years or less 2 to 4 years 5 years or more
04
Which of the following software programs are you proficient in using? Check all that apply.
MS-Word MS-Excel MS-Access None of the above
05
Typing Test documentation is requested with the on-line application. Have you submitted proof of your most recent typing test results of at least 45 wpm administered by the Texas Workforce Commission or your state's equivalent with the on-line application?
Yes No
06
Are you bilingual in English/Spanish?
Yes No
07
A detailed resume is required for the application to be considered. Have you attached your resume with the online application?
Yes No
Required Question
$52,918.22 - $62,178.90 Annually Location :
Austin, TX Job Type:
Full Time Job Number:
25-10208 Department:
Sheriff Opening Date:
09/16/2025 Closing Date:
9/30/2025 11:59 PM Central
Job Summary
Under minimal supervision, performs a variety of responsible and administrative work unique to the work unit requiring initiative and independent judgment. Serves as intermediary for department head or elected official in carrying out important delegated administrative detail tasks. Maintains official records requiring knowledge of a specialized subject matter. Coordinates office schedules and workloads. Interprets and explains established policies and procedures. Participates in budget preparation and may supervise subordinate personnel. Incumbents may have contact with high-level administrative offices requiring use of business vocabulary, tact, discretion and independent judgment.
Distinguishing Characteristics: This is the second in a series of five administrative-related job classifications within the Administrative Support job family. This classification is distinguished from the Administrative Assistant I in that the major duties performed are administrative in nature and clerical duties are performed infrequently. This classification also has a higher degree of supervisory responsibilities. This classification is distinguished from the Administrative Associate or Executive Assistant in that incumbents do not serve in an advisory capacity or perform constituent service. Duties and Responsibilities
Performs direct administrative support services for a department head or elected official. Coordinates calendar and travel arrangements for department head or elected official. Performs a variety of administrative support activities for supervisor, such as composing replies to correspondence. Keeps supervisor(s) informed of significant items requiring supervisory review or action. Monitors work flow by relaying assignments, calling attention to deadlines, and obtaining progress reports. Maintains frequent contacts for supervisor with other departments and agencies. Provides administrative assistance in program development, contract management, and management of special projects. May serve as notary public. Composes, prepares, and processes various documents, such as correspondence, letters, memoranda, court documents and reports. Formats and proofreads documents. May develop and implement office forms. Edits, copies and faxes documents. Opens and reviews all incoming mail. Routes and/or answers inquiries and composes correspondence on general and technical matters. Organizes, establishes and maintains filing system for correspondence, records, documents, conferences and publications. Receives visitors and officials. Answers and screens telephone calls, voice mails and e-mails. Assists the general public by answering questions or providing information regarding office, work unit and countywide activities and programs, policies or procedures. Serves as liaison to staff, outside agencies and the public concerning information or complaints. Resolves problems within scope of position. Conducts research, creates and maintains databases and spreadsheets, summarizes and analyzes information, performs and calculates statistical analysis, and compiles data to prepare special and recurring reports containing specialized information. Prepares agenda, attends meetings and records minutes. May track committee member attendance. Attends committee meetings, and task force meetings. Completes personnel forms, Sets up and maintains personnel files. May serve as personnel liaison. Performs departmental purchasing and records expenditures. Monitors equipment repairs. May participate in budget preparation and justification. Interviews, evaluates, and makes recommendations for hiring clerical staff. Trains and monitors clerical staff. May supervise, monitor and coordinate work assignments. Performs other job-related duties as assigned. Minimum Requirements
Education and Experience: Associate's degree in Public Administration, Business Management or a directly related field AND two (2) years of increasingly responsible administrative/secretarial and clerical experience;
OR,
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special Requirements
: None required.
Preferred: One (1) year of supervisory experience. Public Notary certification. Certification in the access/use of DPS TLETS for TCIC, NCIC, and CCH. Bilingual in English and Spanish. Minimum typing of speed of 45 wpm. Ability to earn certification in the access of DPS, TLETS for TCIC, NCIC, and CCH within the first year of employment; Sheriff's Office will provide the training.
Applicants are required to attach a resume with the online application.
Knowledge, Skills, and Abilities
:
Knowledge of:
Standard office administration practices and procedures. Specialized subject matter. Personnel rules and procedures. Policies, practices, procedures and terminology of assigned function. Budgeting and purchasing procedures. Computer equipment to include word processing, spreadsheets, databases and a variety of software packages. Business letter writing, grammar and punctuation, and report preparation. May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information. Skill in:
Training and monitoring administrative and clerical staff. Conducting research in areas of substantive importance. Maintaining important files and records. Compiling data and writing clear and comprehensive reports and letters. Writing reports, business memos and other documents. Both verbal and written communication. Ability to:
Manage office workflow and delegate responsibilities. Independently prepare correspondence, memorandums, and other materials. Perform responsible and complex administrative/secretarial work involving the use of independent judgment. Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports. Maintain confidential data and information for executive staff. Train and monitor office personnel. Assist in monitoring a budget and implementing and maintaining standard filing and accounting systems. Establish and maintain effective working relationships with departmental clientele, representatives of outside agencies, other County employees and officials, and the general public.
Work Environment & Other Information
Physical requirements include the ability to lift/carry up to 10-20 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment. Subject to sitting, client/customer contact, standing, walking, vision to monitor, repetitive motion, stooping/kneeling, squatting, bending, and reaching to perform the essential functions. This position may work in or around a correctional setting.
Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
Work Hours: 8:00 AM to 5:00 PM; Monday through Friday; subject to extended hours during special circumstances.
Department: Sheriff
Location: Austin, TX
Drug and Alcohol Test Required, Typing Test Required. Criminal, Credit, Driving, Education and Employment Background Check Required. Benefits Employment at Travis County comes with a full array of benefits. We offer comprehensive health insurance, a no-cost, on-site Health and Wellness clinic, longevity pay, paid vacations, sick time and personal holidays, not to mention an industry competitive salary structure and a friendly, stable work environment. FY2025 Travis County Benefit Guide
In this valuable you will find benefit summaries, eligibility requirements, costs, contact numbers and addresses as well as other general information on the benefits available to Travis County Employees and Retirees.
Credit Union Employees may join the Travis County Credit Union which offers low-interest loans, savings plans through payroll deduction, safe deposit boxes and other benefits.
Deferred Compensation Employees may enroll in a tax- free sheltered investment plan through payroll deduction.
Direct Deposit Employees may sign up for direct bank deposit.
Employee Assistance Program Travis County provides a confidential counseling and referral service free of charge to county employees and their family.
Employee Organizations Membership in the American Federation of State, County, and Municipal Employees Union is available through payroll deduction.
Employee Health & Wellness Clinic Employees may access the clinic for a variety of wellness program and health care services with no co-pay, no deductible and no co-insurance costs.
Holidays An average of eleven paid holidays are designated by the Travis County Commissioners Court at the beginning of each fiscal year.
Insurance Employees may select from four plans: an Exclusive Physician Organization (EPO), Choice Plus Preferred Physician Organization (PPO), Consumer Choice or a High Deductible Health Plan (HDHP) with a Health Savings Account (HSA). All four options include a Pharmacy Plan. Travis County's current policy is to pay 100% of the employee's health insurance premium for the Consumer Choice and HDHP. Employees will pay a premium for both the EPO and PPO. Other insurance benefits include $50,000 Basic Life and AD&D paid by the County.
The following benefits are employee paid:
Dental Vision Supplemental Life, AD&D Dependent Life Short Term Disability Long Term Disability Long Term Care
New employees are covered on the first day of the month following 28 calendar days of employment.
Longevity Longevity pay is paid for each year completed after three years of continuous service. Peace Officers in a law enforcement activity, whose job requires state peace officer certification, receive pay after one year of certification.
On the regular payday on or after the employee's fourth and subsequent adjusted service dates, he or she receives a single payment for the previous year.
Parking A limited number of assigned parking spaces are available to employees in the Courthouse Complex.
Personal Holidays Regular, full-time employees are eligible for up to three paid personal holidays each calendar year. Part-time employees shall be granted personal holidays on a prorated basis. New employees earn personal holidays for the calendar year in which he/she begins employment, based on the month in which employment begins:
January - March
3 personal holidays April - June
2 personal holidays
July - September
1 personal holiday October - December
None
New employees are eligible to take personal holidays after 90 days of employment. Retirement Travis County is a member of the Texas County & District Retirement System with mandatory participation by certain classes of employees. Seven percent (7%) of the gross salary is deducted each pay period. An employee is fully vested after eight years of service. Benefits are prorated for part-time employees.
Sick Leave Regular employees earn sick leave at a rate of eight hours per month with unlimited accrual during employment. Part-time employees earn sick leave on a pro-rated basis.
Parental Leave Each Full-time Paid Parental Leave Eligible (PPL) Employee is entitled to a total of 320 hours of Paid Parental Leave in a 12 month period. Paid Parental Leave for Part-time PPL Eligible Employees is prorated based on the number of hours that they are regularly scheduled to work.
Tuition Refund Certain classes of full-time employees may receive reimbursement for fees associated with pre-approved, job related course work completed satisfactorily.
Vacation Based on years of county service, regular, full-time employees earn vacation time at the following rates:
0 to 5 years
4.0 hours per pay period
6 to 10 years
4.5 hours per pay period
11 to 15 years
5.0 hours per pay period
16 to 20 years
5.5 hours per pay period
21 plus years
6.0 hours per pay period
Part-time employees earn vacation leave on a pro-rated basis. Workers' Compensation The county provides all employees workers' compensation coverage with benefits in accordance with state statute, if the employee sustains an injury out of, or in the course of work. 01
Select the option that best describes your level of education and experience:
High School Diploma/GED and 4 or more years of related experience Associate's Degree and 2 or more years of related experience Bachelor's Degree or higher None of the above
02
How many years of office/clerical experience do you have? Be sure your response is supported in the employment history section of the job application.
None Less than 2 years 2 to 4 years 5 years or more
03
How many years of customer service experience do you have?
None 2 years or less 2 to 4 years 5 years or more
04
Which of the following software programs are you proficient in using? Check all that apply.
MS-Word MS-Excel MS-Access None of the above
05
Typing Test documentation is requested with the on-line application. Have you submitted proof of your most recent typing test results of at least 45 wpm administered by the Texas Workforce Commission or your state's equivalent with the on-line application?
Yes No
06
Are you bilingual in English/Spanish?
Yes No
07
A detailed resume is required for the application to be considered. Have you attached your resume with the online application?
Yes No
Required Question