Allen Integrated Solutions
Executive Assistant Senior Executive Support (Quantico, VA and Pentagon) Job#6
Allen Integrated Solutions, Quantico, Virginia, United States, 22134
Executive Assistant
Senior Executive Support
Position Title: Executive Assistant
Senior Executive Support (1 FTE) Location: Quantico, VA, and the Pentagon Clearance Required: Active DoD Secret Clearance The Executive Assistant will provide comprehensive administrative and executive support to the Assistant Deputy Commandant, Combat Development & Integration (ADC CD&I), ensuring the efficient execution of day-to-day operations and coordination across senior Marine Corps, DoD, interagency, and industry partners. This role requires exceptional organizational skills, professionalism, and the ability to operate in a dynamic, fast-paced environment. Key Responsibilities Task & Correspondence Management: Prepare, edit, and finalize official correspondence, reports, and remarks in accordance with DON/USMC standards; manage taskers via ETMS2. Administrative Support: Maintain office rosters, schedules, phone lists, and manage incoming/outgoing communications including classified documents. Meeting & Event Coordination: Schedule, deconflict, and support meetings/conferences; prepare agendas, read-ahead materials, and minutes; provide logistical support for events and senior leader engagements. Travel & DTS: Coordinate and process domestic and international travel arrangements through DTS; review authorizations/vouchers for JTR compliance. Security Support: Process visit requests and clearance verifications via DISS; ensure compliance with security protocols. Records & IT Support: Maintain electronic/paper filing systems, process IT/facility requests, and ensure tracking of actions through SharePoint and other HQMC systems. Stakeholder Engagement: Serve as a central point of contact for senior leaders across HQMC, DON, OSD, Joint Staff, and external partners. Qualifications Active Secret clearance. Minimum 5 years' experience providing administrative support at the SES/Flag/General Officer level. Proficiency in Microsoft Office Suite, SharePoint, and Teams; experience with DTS, DISS, and ETMS2 highly preferred. Demonstrated ability to manage sensitive information with discretion and confidentiality. Strong organizational, communication, and interpersonal skills; ability to coordinate across senior government, military, and industry stakeholders. Knowledge of DoD/USMC protocols, correspondence standards, and executive-level support requirements.
Senior Executive Support
Position Title: Executive Assistant
Senior Executive Support (1 FTE) Location: Quantico, VA, and the Pentagon Clearance Required: Active DoD Secret Clearance The Executive Assistant will provide comprehensive administrative and executive support to the Assistant Deputy Commandant, Combat Development & Integration (ADC CD&I), ensuring the efficient execution of day-to-day operations and coordination across senior Marine Corps, DoD, interagency, and industry partners. This role requires exceptional organizational skills, professionalism, and the ability to operate in a dynamic, fast-paced environment. Key Responsibilities Task & Correspondence Management: Prepare, edit, and finalize official correspondence, reports, and remarks in accordance with DON/USMC standards; manage taskers via ETMS2. Administrative Support: Maintain office rosters, schedules, phone lists, and manage incoming/outgoing communications including classified documents. Meeting & Event Coordination: Schedule, deconflict, and support meetings/conferences; prepare agendas, read-ahead materials, and minutes; provide logistical support for events and senior leader engagements. Travel & DTS: Coordinate and process domestic and international travel arrangements through DTS; review authorizations/vouchers for JTR compliance. Security Support: Process visit requests and clearance verifications via DISS; ensure compliance with security protocols. Records & IT Support: Maintain electronic/paper filing systems, process IT/facility requests, and ensure tracking of actions through SharePoint and other HQMC systems. Stakeholder Engagement: Serve as a central point of contact for senior leaders across HQMC, DON, OSD, Joint Staff, and external partners. Qualifications Active Secret clearance. Minimum 5 years' experience providing administrative support at the SES/Flag/General Officer level. Proficiency in Microsoft Office Suite, SharePoint, and Teams; experience with DTS, DISS, and ETMS2 highly preferred. Demonstrated ability to manage sensitive information with discretion and confidentiality. Strong organizational, communication, and interpersonal skills; ability to coordinate across senior government, military, and industry stakeholders. Knowledge of DoD/USMC protocols, correspondence standards, and executive-level support requirements.