Administrative Assistant Job at Cushman & Wakefield in New York

Overview

Cushman & Wakefield is seeking a highly organized and proactive Administrative Assistant to join our Administrative Center of Excellence (Admin COE) Team within the Valuation & Advisory service line. This role provides dedicated support to Market Leads and is instrumental in ensuring smooth operations, efficient workflows, and effective communication. The ideal candidate thrives in a fast-paced environment, excels in multitasking, and has exceptional attention to detail.

Job Details

Job Title: Administrative Assistant

Key Responsibilities

• Administrative Support: Manage and prioritize Market Leads’ calendars, appointments, and correspondence. Prepare and edit reports (to include redactions), presentations, and other documents as needed.
• Expense And Time Management: Submit, manage, and approve expenses and timesheets on behalf of Market Leads; ensure timely and accurate processing of expense reports in compliance with company policies.
• Travel Coordination: Arrange and manage travel itineraries, accommodations, and transportation for Market Leads; anticipate and resolve travel-related issues promptly.
• Event Planning And Coordination: Plan and coordinate internal team events and external client events; manage RSVP headcount, company collateral and on-the-ground coordination with key stakeholders.
• SharePoint Site Management: Create, maintain, and update SharePoint sites for the supported markets; ensure documentation and resources are accurate and accessible.
• Presentation, Newsletters And Communication: Design and modify PowerPoint presentations; draft and distribute professional communications, including monthly newsletters and region-wide notices.
• Onboarding And Offboarding Support: Assist in onboarding new hires and coordinating access; assist with offboarding processes to ensure compliance and equipment return deadlines are met.
• Employee Recognition: Track and complete tasks related to employee recognition and milestones.
• License Renewal Management: Track license renewals for key stakeholders with appraisal licenses; ensure timely reminders and renewal submissions as necessary.
• Other Duties As Assigned: Collaborate with the Admin COE Team to implement best practices and improve operational efficiency; support additional projects as needed.

Qualifications

• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Experience with calendar management, document preparation, expense processing, travel coordination, and basic project coordination.
• Proficiency with Microsoft PowerPoint, SharePoint, and other communication tools.

Compensation And Benefits

The compensation for the position is $22.47 - $26.44 per hour. Cushman & Wakefield offers benefits including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement plans, life and disability insurance, and paid/unpaid time away from work; actual benefits may vary by location.

Equal Opportunity Employer

Cushman & Wakefield is an Equal Opportunity employer. Discrimination of any type will not be tolerated. If you require an accommodation during the application process under the ADA Amendments Act, please call 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and location when you contact us.