Commonwealth of Massachusetts is hiring: Administrative Assistant in Walpole

Overview

The Norfolk County Mosquito Control District is seeking applicants for the position of Administrative Assistant. The Norfolk County Mosquito Control District is located at 144 Production Road, Walpole, MA, with county-wide reporting responsibilities.

This position is part-time at 25 hours per week but may require additional hours in the May through September time frame, depending on the needs of the District.

The Administrative Assistant is responsible to the Director and performs a wide range of administrative and office support activities to facilitate the efficient operation of the organization.

General duties

• Compute payroll records and submit weekly to the SRMCB
• Maintain and report accurate records of employee time and attendance, as well as retirement, benefit records, trainings and reimbursements, sending any required reports to agencies.
• Resolve administrative problems and inquiries.
• Handle requests for information and data and prepare responses to routine inquiries.
• Perform word processing, document creation, and data entry duties as required.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
• Schedule and coordinate meetings, appointments, and travel arrangements for office staff.
• Certify all deliveries and individual invoices.
• Maintain records, electronic data, and PC applications according to established procedures.
• Maintain and operate standard and specialized office machines and equipment such as copiers, faxes, shredders, etc.
• Prepare invoices payment vouchers with vendor code number, signed, and submitted to SRB for payment. Post and debit all accounts and keep a balance available figure for each account on a budget control basis.
• Maintain electronic and hard copy file system, including Payroll Records, Commission Meetings, Worker’s Compensation, Auto Accidents, Group Insurance Retirement, town Annual Reports, and ensure quick retrieval of records.
• Maintain and procure office/miscellaneous inventories and keep them stored and replenished.
• Procure all district supplies and services in accordance with the most current Operational Services Division guidelines.
• Receive, collate, and distribute incoming correspondence and other communications to department staff.
• Greets visitors and direct to appropriate staff.
• Answer, screen and transfer inbound phone calls.
• Maintain a courteous, responsive, business-like attitude in all dealings with the public.
• Maintain a working relationship with SRMCB, state agencies, other districts, and district municipalities.
• Understand basic operations and programs of The District to provide routine information from inquiries about these services and programs offered.
• Keep the office and surrounding area neat, clean, and operational.
• Serve as the note taker and draft minutes for all NCMCD Commission Meetings.
• Serve as the primary facilities monitor. Immediately convey issues to landlord and cleaning company and follow up routinely to ensure issues are rectified in a timely manner.
• Maintain and track the District’s fleet maintenance records and notify FOM or Foreman of upcoming fleet work (electronic tracking & notification will be preferred).
• Review, develop, and procure necessary departmental contracts for goods and services.

Qualifications

REQUIRED EXPERIENCE:Prior administrative experience required.

PREFERRED EXPERIENCE:Current computer skills and knowledge of relevant software and experience with the operation of standard office equipment. Have knowledge of clerical and administrative procedures and systems such as filing, record keeping, and knowledge of principles and practices of basic office management.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

Details

Primary Location: United States-Massachusetts-Walpole - 144 Production Road

Job: Administrative Services

Agency

Schedule: Part-time

Shift: Day

Job Posting: Sep 16, 2025, 11:54:11 AM

Number of Openings: 1

Salary: 26.45 - 26.45 Hourly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Melixza Esenyie/EEADiversity@mass.gov - 6178723270

Bargaining Unit: Non

Confidential: No

Potentially Eligible for a Hybrid Work Schedule: No