University of Miami Miller School of Medicine is hiring: Administrative Assistan

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The University of Miami Health System Department of JMH Administration has an exciting opportunity for a full-time Administrative Assistant (A) to work at JMH - West Wing Building in Miami. The incumbent performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core Job Functions

1. Supports department and/or department leadership with daily clerical tasks.
2. Prepares basic reports, charts, budgets, and other presentation materials.
3. Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
4. Plans meetings and takes detailed minutes, as needed. Answers phone calls, provides information to callers, or connects callers to appropriate staff. Schedules appointments and updates calendars.
5. Makes travel arrangements and reservations for department leadership and staff, as needed.
6. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.
7. Greets and provides general support to visitors. Develops and maintains department filing system.
8. Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions

1. Provide support for Radiology Division director and its division members, including travel requests, reimbursements, and faculty onboarding.
2. Manage Outlook calendars, departmental records, correspondence, and general office duties.
3. Coordinate efforts to accommodate new faculty, staff, and visiting faculty, and manage faculty/staff CVs and bio sketches.
4. Serve as backup to other administrative assistants and assist with front desk coverage when necessary.

Core Qualifications

Education: High school diploma or equivalent.

Experience: Minimum 1 year of relevant experience. Experience in a medical office setting is preferred.

Knowledge, Skills, and Attitudes

• General knowledge of office procedures and operations.
• Effective communication skills, both oral and written.
• Ability to maintain confidentiality and handle sensitive information.
• Proficiency in Microsoft Office software.
• Attention to detail and accuracy in completing tasks.

The University offers competitive salaries and comprehensive benefits, including medical, dental, tuition remission, and more.

We are an Equal Opportunity Employer encouraging females, minorities, protected veterans, and individuals with disabilities to apply.