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Penn State University

Penn State University is hiring: Administrative Assistant in University Park

Penn State University, University Park, TX, United States

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Administrative Assistant supports the general administrative functions of a wide variety of academic or administrative units; including greeting/referring/assisting visitors, customers, or staff; preparing documents and reports; compiling records; scheduling meetings; organizing and maintaining information; coordinating calendars; analyzing data including budgetary expenditures; and providing general office support.

  1. Plan, organize, support, and coordinate daily office activities and administrative processes within an office or unit
  2. Greet visitors and provide information; review, respond to, and direct inquiries
  3. Provide support for scheduling, personal calendars, and travel arrangements
  4. Coordinate meeting logistics including scheduling, material preparation, and agendas
  5. Compose, review, and distribute internal and external communications
  6. Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
  7. Create and maintain files and databases
  8. Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections
  9. Maintain inventory and order office supplies; arrange for equipment maintenance; process work orders for facilities needs
  10. Resolve inquiries and ensure compliance with work unit and/or University policies and procedures
  11. Support and coordinate special events; reserve spaces, develop itineraries, prepare materials, coordinate work between teams, and serve as point of contact with vendors
  12. May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
  13. May coordinate work assignments of department/unit support employees to ensure efficient work flow and processes
  14. May interview, train, and direct the work of other support staff, students, and wage payroll personnel

Requires a High School Diploma/GED or Vocational Training/Degree or an equivalent combination of education and experience.

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, inclusion, and sustainability in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.

The salary range for this position, including all possible grades is: $34,800.00 - $50,500.00.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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