Administrative Assistant Job at Tata Consulting Engineers in Dayton

Overview

Tata Consulting Engineers USA, LLC, (TCE), is a multi-disciplinary engineering organization offering a full range of integrated engineering design, project support, procurement and construction management services to the energy and chemicals industries.

Summary: This role provides administrative and clerical assistance to the Maintenance team by managing equipment records, schedules, and supplies, while coordinating vendors and 3rd parties. This is a long-term, contract role. This role requires a well-organized, self-starter, with excellent communication skills.

NOTE: MUST HAVE A MINIMUM OF 2+ YEARS SAP EXPERIENCE SPECIFICALLY IN THE PM MODULE. Seeking local talent.

Responsibilities

• Generates reports in SAP and Excel for monthly KPIs and other maintenance activities.
• Monitors maintenance costs and creates monthly accrual files.
• Updates procedures in Word and Adobe.
• Maintains mechanical integrity inspection records.
• Assists Scheduler by coordinating 3rd party rentals and PM task activities.
• Interacts with vendors to schedule repairs, request quotes, issue purchase requisitions, and provide payment information.
• Performs basic clerical activities such as filing, copying, and scanning.
• Other duties as assigned by the manager.

Qualifications

• SAP experience: 2+ years in the PM module.
• Microsoft Excel experience creating/modifying formulas, charts, and pivot tables.
• Excellent written and verbal communication skills.
• Experience providing administrative and clerical support to a maintenance team, managing equipment records, schedules, and supplies, while coordinating vendors and third parties.

EEO

Tata Consulting Engineers USA, LLC (TCE) is an equal opportunity and affirmative action employer committed to promoting diversity, equity, and inclusion in our workplace. We do not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, veteran's status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.

In compliance with federal law, all candidates hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form after acceptance of a formal TCE offer letter through our onboarding system.

Please be aware that there have been instances of fraudulent job offers being made in the name of TCE by unauthorized individuals or organizations. We want to make it clear that TCE will never ask for any type of payment information during our interview process. Please be advised all email communications from TCE will come from our business email addresses, which end in "@tataconsultingengineers.com". If you receive any suspicious job-related emails from any other domain, please do not respond and disregard any requests for personal or financial information. If you have any concerns about the legitimacy of a job offer or communication, please contact us through our website at www.tataconsultingengineers.com

Job metadata

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative
• Industries: Chemical Raw Materials Manufacturing and Chemical Manufacturing