ABLE Associates
Job Description
Job Description
Office Manager Our client is seeking a part-time Office Manager who will oversee financial and administrative duties. The ideal candidate will have the ability to work independently, be familiar with QuickBooks or similar accounting pro, familiarity with Google Workspace and/or Microsoft Office products, as well as experience with database management. Responsibilities: Financial Support Support Board Treasurer by compiling, organizing, and maintaining a filing system for financial materials required for QuickBooks bookkeeping: Bills and invoices Receipts of all purchases – both credit cards and cash Restricted and Unrestricted Bank deposits Track grant funding income in accordance with CMGFR policies and procedures Restricted and Unrestricted Payroll reports Bank statements Credit card statements Responsible for updating monthly, quarterly, and annual recurring bills spreadsheet Work with the Board Treasurer to ensure that invoices are paid in a timely manner Assist in establishing and managing automatic bill payments Run data reports from ShopKeep Assist with annual financial statement and audit preparation Coordinate with vendors to resolve invoice or payment issues Assist with running monthly financial reports prior to Board meetings from QuickBooks Assist with QuickBooks data entry Administrative Support
Provide administrative support to the Executive Director and Board as needed o Prepare and mail all thank you letters/envelopes to all constituents o Print, copy, and compile materials for all meetings (Board, Fundraising, etc.) o Provide upkeep and maintenance for copy, postal machines, telephone and all communication sources including computers and internet o Responsible for all CMGFR internal mailings
Order and pick-up office supplies and other museum supplies as necessary
Support with exhibit projects including facilitating meetings with vendors, ordering exhibit items, and researching potential exhibit needs Provide general grant support
Provide support uploading financial and other documents for grants
Mail physical grants/maintain copies as needed
Provide front desk coverage as needed o Manage register at front desk as needed
Assist Executive Director and Fundraising Committee with event planning
Create forms and other documents for Board and Employee onboarding, committees, meetings, and general CMGFR needs
Proficient at running labels, printing addresses on envelopes, and formatting professional letters
Attention to detail and proficiency in standard business correspondence are essential
Maintain ongoing list of facility and maintenance needs Database Management
Assist Executive Director with management of GiveSmart database
Input donations and constituent data into GiveSmart CRM o Run reports, merge letters, and prepare envelopes in GiveSmart o Assist with managing GiveSmart events
Constant Contact Database Management o Input email addresses and lists into Constant Contact o Prepare and send e-blasts as necessary Human Resources
Maintain and update policy and procedure manuals as needed
Prepare and review onboarding documentation for new employees, Board members, and volunteers o CORI background checks o Payroll documentation o Other documentation as needed Qualifications: Knowledge of QuickBooks Proficiency in Microsoft Word and/or Google Docs Proficiency in Excel and/or Google Sheets Familiarity with database management Ability to meet deadlines under pressure Excellent organizational skills Associate’s Degree preferred Successful completion of a CORI criminal background check Perform other duties as needed Part-time position: Wednesday-Friday 20-24 hours a week. Onsite in Fall River, MA Hourly Rate: $25.00 an hour JC480261918
Job Description
Office Manager Our client is seeking a part-time Office Manager who will oversee financial and administrative duties. The ideal candidate will have the ability to work independently, be familiar with QuickBooks or similar accounting pro, familiarity with Google Workspace and/or Microsoft Office products, as well as experience with database management. Responsibilities: Financial Support Support Board Treasurer by compiling, organizing, and maintaining a filing system for financial materials required for QuickBooks bookkeeping: Bills and invoices Receipts of all purchases – both credit cards and cash Restricted and Unrestricted Bank deposits Track grant funding income in accordance with CMGFR policies and procedures Restricted and Unrestricted Payroll reports Bank statements Credit card statements Responsible for updating monthly, quarterly, and annual recurring bills spreadsheet Work with the Board Treasurer to ensure that invoices are paid in a timely manner Assist in establishing and managing automatic bill payments Run data reports from ShopKeep Assist with annual financial statement and audit preparation Coordinate with vendors to resolve invoice or payment issues Assist with running monthly financial reports prior to Board meetings from QuickBooks Assist with QuickBooks data entry Administrative Support
Provide administrative support to the Executive Director and Board as needed o Prepare and mail all thank you letters/envelopes to all constituents o Print, copy, and compile materials for all meetings (Board, Fundraising, etc.) o Provide upkeep and maintenance for copy, postal machines, telephone and all communication sources including computers and internet o Responsible for all CMGFR internal mailings
Order and pick-up office supplies and other museum supplies as necessary
Support with exhibit projects including facilitating meetings with vendors, ordering exhibit items, and researching potential exhibit needs Provide general grant support
Provide support uploading financial and other documents for grants
Mail physical grants/maintain copies as needed
Provide front desk coverage as needed o Manage register at front desk as needed
Assist Executive Director and Fundraising Committee with event planning
Create forms and other documents for Board and Employee onboarding, committees, meetings, and general CMGFR needs
Proficient at running labels, printing addresses on envelopes, and formatting professional letters
Attention to detail and proficiency in standard business correspondence are essential
Maintain ongoing list of facility and maintenance needs Database Management
Assist Executive Director with management of GiveSmart database
Input donations and constituent data into GiveSmart CRM o Run reports, merge letters, and prepare envelopes in GiveSmart o Assist with managing GiveSmart events
Constant Contact Database Management o Input email addresses and lists into Constant Contact o Prepare and send e-blasts as necessary Human Resources
Maintain and update policy and procedure manuals as needed
Prepare and review onboarding documentation for new employees, Board members, and volunteers o CORI background checks o Payroll documentation o Other documentation as needed Qualifications: Knowledge of QuickBooks Proficiency in Microsoft Word and/or Google Docs Proficiency in Excel and/or Google Sheets Familiarity with database management Ability to meet deadlines under pressure Excellent organizational skills Associate’s Degree preferred Successful completion of a CORI criminal background check Perform other duties as needed Part-time position: Wednesday-Friday 20-24 hours a week. Onsite in Fall River, MA Hourly Rate: $25.00 an hour JC480261918