Business Development Coordinator - (Hybrid Schedule)

US Job Description Firm Information Reed Smith is a dynamic international law firm dedicated to helping clients move their businesses forward. With an inclusive culture and innovative mindset, we deliver smarter, more creative legal services that drive better outcomes for our clients. Our deep industry knowledge, long-standing relationships and collaborative structure make us the go-to partner for complex disputes, transactions and regulatory matters. Our team of 3,000 people (including more than 1,600 lawyers) across more than 30 offices in the United States, Europe, the Middle East and Asia, operate as one global partnership to drive progress for our clients, for ourselves and for our communities. Position Summary The Business Development Coordinator will handle marketing administrative tasks, help implement the business development tactics for the Corporate group, and related practice teams/task forces, including supporting a variety of areas of focus, including enhancing the firm’s profile, strengthening relationships with key clients, and creating opportunities for collaboration across groups. This role will also support other firmwide marketing and business development initiatives, as needed. This professional will coordinate requests for client/prospect research and analysis, bio updates, and graphic design from relevant teams, as well as assist with pitches and proposals, the coordination of events and webinars, the publication of social media posts, blog posts and client alerts, the coordination of internal newsletters, the profiling and tracking of with experience and engagements, and other marketing and internal communications and administrative needs. They will also contribute as a core part of the Corporate team on a number of shared projects, in addition to independently leading tasks and interacting with attorneys. This includes coordinating a number of practice-specific tasks focused on both internal and external organization and profile-raising, including monthly newsletters and reports, internal meeting coordination, award submissions, and social media promotion. Thie ideal candidate is a a detail-oriented, highly organized, proactive teammate who thrives in a fast-paced environment and can move work from idea to execution. Job Duties and Responsibilities Support the Corporate Group Business Development Managers in various projects as they relate to business development efforts associated with the Cororate practice group. Support global Corporate Business Development Managers in executing business development and marketing efforts. Working with others, coodinates pitch materials, presentations and responses to Requests for Proposals (RFPs); facilitates presentation preparation by assisting with creating and editing materials. Interacting with Corporate Group Leaders and other attorneys with firmwide business development activities; maintain strong working relationships and a high level of day-to-day interaction with lawyers in Corporate as well as attorneys in related practice groups. Edit marketing collateral, including practice area descriptions and attorney biographies for print, website and intranet; facilitate posting updates to firm website and intranet as required. Coordinate Corporate webinars, including overseeing scheduling and logistics, working with graphics and events team to develop and disseminate invitations, arranging additional promotion of the webinar through the firm’s digital and social media channels, assisting lawyers with related materials, and handling follow-up tasks as required. Work with the Corporate and related practice teams/task forces to help prepare and edit drafts of various industry survey submissions, plus maintain repositories of information on practice group accolades and awards. Coordinates Reed Smith’s participation in, and sponsorship of, local and national conferences. Responsibilities would include handling attorney reservations or RSVPs, and coordinating and submitting advertisements, giveaways, logos, and other materials as needed for sponsorships and other external activities. Assist in coordinating and planning Reed Smith-hosted client seminars and events. Responsibilities would include development of invitations and invite lists, coordinating with venues on logistics, coordinating speaker calls, and assisting with event materials, event promotion, and day-of event needs. Manage attorney experience and client information in Firmwide experience databases and client relationship management (CRM) system. Help maintain industry group/specialialty group intranet sites. Manage and maintain the collection of information for, and production of, internal marketing materials including monthly newsletters, mailing lists, internal blogs, and capabilities documents. Work closely with Corporate attorneys to draft, edit and coordinate posting for the Corporate blog, and Corporate social media platforms, including LinkedIn and Twitter pages. Assist with developing group and strategy meeting agendas and presentations, and prepare and circulate meeting summaries. All other duties as assigned. Job duties and responsibilities included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job duties and responsibilities at any time. Requirements Education: College degree in Marketing, Business, Communications or related field required. Experience: 2-4 years of experience in a professional services marketing role is desirable but not required. The candidate must be able to demonstrate exceptional organizational and time management skills, strong writing ability, a positive attitude, and great work ethic. Must have demonstrated experience working independently as well as within cross-functional teams in a collaborative, professional environment. Skills: Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint. Technologically savvy and able to quickly learn new database systems. Extremely detail oriented, proactive and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight. Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts. Comfortable establishing effective firmwide working relationships with individuals at all levels. Possess, and be willing to continue to develop, strong organizational, project management and problem solving skills. Able to work independently as well as as part of a team, and be flexible in approach. Other Supervisory Responsibilities: None Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc. Essential Job Functions: Ability to handle multiple tasks on a daily basis and complete assignments within set timelines. Ability to use independent judgment and discretion and adapt to changing work situations. Ability to communicate effectively, orally and in writing, with various personalities at all levels. Ability to utilize technology, including computers and telecommunication devices. Ability to read and interpret written documents, computer screens and other visual displays accurately. Ability to hear and understand verbal communication, including conversations and instructions, is important for effective collaboration and communication Must work in office as required. Working Conditions: You will be required to work in the office at minimum 3 days per week. Occasionally called upon to work hours in excess of your normal daily schedule. The details of your weekly schedule will be discussed further with your direct supervisor. Pay Ranges: This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience. This is a non-exempt position. The hourly wage range for this role is $33.00 to $37.50, with an estimated annual compensation range of $68,000 to $78,000, based on expected hours. Chicago: $68,000 ($33/hr) - $78,000 ($37.50/hr) Employee Benefits Overview Our comprehensive benefits package includes: 401(k) Retirement Plan Medical Insurance Health Savings Account (HSA) Virtual Health Services Dental Insurance Vision Insurance Accident Insurance Hospital Indemnity Insurance Critical Illness Insurance Life Insurance Short-Term Disability Coverage Long-Term Disability Coverage Flexible Spending Accounts (FSA) Lyra Health Employee Assistance Program (EAP) Paid Family Leave (for eligible Exempt and Non-Exempt staff) College Savings Plan Transportation Benefit Back-up Child Care Services College Coach Program Pet Insurance Paid Sick Time (for Exempt staff) Paid Time Off (available to all full-time, non-temporary employees) Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401(k) plan. Reed Smith is an Equal Opportunity Employer with Core Values of Integrity, Excellence, Teamwork & Respect, Innovation, and Impact. Reed Smith also provides reasonable accommodations in accordance with law, including in the application and interview process. Qualified candidates only. No search firms.