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Front Office Receptionist
Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism. Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware) Track office supply inventory and order office supplies, as needed, using cost-effective approach Process and distribute office mail, @type and distribute correspondence, make copies, etc. Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees Maintain orderly conference rooms, workrooms, kitchens, and lobby Identify, recommend and implement solutions for interdepartmental and business operations processes Collaborate with all departments to achieve operational excellence Skills, Qualifications & Experience: High School diploma required; some college preferred. 3 or more years of experience in an office setting Must possess the ability to keep information confidential. Exceptional interpersonal, oral, and written communications skills. Exceptional analytical and computer skills including advanced skills in Microsoft Office software. Detail-oriented demeanor and ability to think on their feet to handle the unexpected. Process a high level of dependability including stellar attendance and punctuality. Self-driven, with consistent follow-up and follow-through Sound judgment around reasonable purchases Schedule: 8-hour shift; 8-5 pm Day shift Monday to Friday Experience: Microsoft Excel: 3 years (Required) Microsoft Outlook: 3 years (Required) Microsoft PowerPoint: 3 years (Required) Office management: 3 years (Required) Multi-line phone systems: 3 years (Required) Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Professionalism, Dynamic Personality
Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism. Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware) Track office supply inventory and order office supplies, as needed, using cost-effective approach Process and distribute office mail, @type and distribute correspondence, make copies, etc. Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees Maintain orderly conference rooms, workrooms, kitchens, and lobby Identify, recommend and implement solutions for interdepartmental and business operations processes Collaborate with all departments to achieve operational excellence Skills, Qualifications & Experience: High School diploma required; some college preferred. 3 or more years of experience in an office setting Must possess the ability to keep information confidential. Exceptional interpersonal, oral, and written communications skills. Exceptional analytical and computer skills including advanced skills in Microsoft Office software. Detail-oriented demeanor and ability to think on their feet to handle the unexpected. Process a high level of dependability including stellar attendance and punctuality. Self-driven, with consistent follow-up and follow-through Sound judgment around reasonable purchases Schedule: 8-hour shift; 8-5 pm Day shift Monday to Friday Experience: Microsoft Excel: 3 years (Required) Microsoft Outlook: 3 years (Required) Microsoft PowerPoint: 3 years (Required) Office management: 3 years (Required) Multi-line phone systems: 3 years (Required) Requirements Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties, Professionalism, Dynamic Personality