College of the Siskiyous
Administrative Assistant II, Counseling and Advising
College of the Siskiyous, Weed, California, United States, 96094
Salary :
$48,306.00 - $68,755.00 Annually Location :
800 College Ave, Weed Job Type:
Full-Time Job Number:
202200145 Department:
Student Services Opening Date:
09/17/2025 Closing Date:
Continuous
Description FIRST REVIEW , 2025 - OPEN UNTIL FILLED
$4,026 TO $5,730 PER MONTH
$48,306 TO $68,755 PER YEAR
12 MONTHS / 40 HOURS PER WEEK POSITION Under the direction of the assigned administrator, perform varied and responsible secretarial and administrative assistant duties in support of the Counseling & Advising Office and Student Support Programs and to relieve the administrator and Counseling & Advising Office Staff and Faculty of administrative and clerical duties; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator and Office; prepare and maintain a variety of manual and automated records and reports related to assigned activities.
This position will be assigned to split their time assisting the Articulation Officer, Dual Enrollment Coordinator/Counselor, and to support the Counseling & Advising Office.
College of the Siskiyous seeks applicants who possess the skills and qualities necessary to provide exceptional support to our diverse student body. We are committed to fostering an inclusive and equitable environment that reflects the richness of our community. If you share our commitment to social and racial justice and are passionate about creating a more equitable educational experience, we encourage you to apply. Key Duties & Responsibilities
Serve as primary secretary to the assigned administrator or assigned office; perform public relations and communication services for the administrator or Office; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events. Perform varied and responsible secretarial and administrative assistant duties in support of an instructional division having multiple departments or a single function of similar scope and to relieve the administrator and/or Office Staff of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate flow of communications and information; assure smooth and efficient office operations. Receive visitors, including administrators, staff, parents and the public; provide information or direct to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator as needed; provide technical information and assistance related to program or organizational operations and related laws, rules regulations, policies and procedures. Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, financial activity, budgets, attendance, staff, projects and assigned duties; establish and maintain filing systems; revise, verify, proofread and edit a variety of documents. Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets, manipulate data and generate various computerized lists and reports as requested; assure accuracy of input and output data. Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates, contracts and other materials; format materials to meet program and office needs. Research, compile and verify a variety of data and information; compute statistical information for various reports as necessary; process a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed. Perform special projects and prepare various forms and reports on behalf of the assigned administrator; attend to administrative details on special matters as assigned. Coordinate, schedule and attend a variety of meetings, workshops and special events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops and other events; set up equipment and supplies for meetings and other events as needed; take, transcribe and distribute minutes as directed; assist in the preparation of meeting materials and reports. Monitor funds for income and expenditures; assist in assuring expenditures to do not exceed established budget limitations as assigned; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets as required. Assist in the budget development process by gathering and compiling required information; maintain budget records and files; prepare and input accounting forms, such as purchase orders, payment vouchers; monitor budget and staffing requests. Prepare and review routine personnel and payroll requisitions and claims for reimbursements. Assist in the preparation and maintenance of course schedules, College catalogs, course descriptions, and curriculum forms related to department. Advise prospective students of application process; review applications and verify academic eligibility; conduct campus tours for prospective students. Monitor and update department or program website information, as directed. Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns. Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; drive a vehicle to conduct work. Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; reserve facilities and equipment for meetings and other events as needed. Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required; prepare, process and code purchase orders and invoices as assigned; arrange for billings and payments as directed. Train, direct, schedule, and supervise student assistants; provide work direction and train staff as assigned. Collect various monies and fees for assigned office or programs as required; prepare deposits as directed. Attend a variety of meetings and coordinate events related to position as assigned; serve on committees that involve staff from multiple departments; record proceedings, maintain committee records. Perform related duties as assigned. Minimum Qualifications
Any combination equivalent to: High school diploma or GED, supplemented by college-level course work in administrative assistant, business administration or related field. Three years increasingly responsible clerical or administrative assistant experience involving frequent public contact. Other Details
KNOWLEDGE
AND
SKILLS
Department or program organization, operations, policies and objectives. General functions, policies, rules and regulations of a community college. Office management techniques and procedures. Policies and objectives of assigned programs and activities. Terminology, practices and procedures of assigned office. Record-keeping and fling techniques. Business letter and report writing, editing and proofreading. Telephone techniques and etiquette. Methods, procedures and terminology used in clerical accounting work. Modern office practices, procedures and equipment. Correct English usage, grammar, spelling, punctuation and vocabulary. Data control procedures and data entry operations. Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software. Oral and written communication skills. Methods of collecting and organizing data and information. Mathematic calculations. Public relations techniques. Perform varied and responsible secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate ?ow of communications and information for the administrator. Assure smooth and efficient office operations. Learn organizational operations, policies and objectives. Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Compose correspondence and written materials independently or from oral instructions. Perform a variety of clerical accounting duties in support of assigned department or program. Type or input data at an acceptable rate of speed. Answer telephones and greet the public courteously. Complete work with many interruptions. Compile and verify data and prepare reports. Maintain a variety of records, logs and files. Utilize a computer to input data, maintain automated records and generate computerized reports. Establish and maintain cooperative and effective working relationships with others. Meet schedules and timelines. Work independently with little direction. Communicate effectively both orally and in writing. Add, subtract, multiply and divide with speed and accuracy. WORKING CONDITIONS The conditions here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment
Professional Office environment Constant interruptions This role routinely uses standard office equipment such as computers, phones, photocopiers and ?ling cabinets Driving a vehicle to conduct work Travel
Occasional travel is expected for this position Physical Demands
Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to exchange information Sitting or standing for extended periods of time Seeing to read a variety of materials Bending at the waist, kneeling or crouching to file materials Ability to occasionally lift office products and supplies, up to 20 pounds Work Environment The work environment described here is representative of those an employee encounters while performing the essential functions of this classification. Incumbents in this classification may encounter frequent interruptions by college personnel, students, and the public.
Employees work under pressure with frequent interruptions and a high degree of public contact by phone or in person; noise levels may vary depending on activities of the office, division, or department.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Americans with Disabilities Act (ADA) requires us to identify the essential (*) duties/functions of the position. We have indicated those duties with an (*) on the job description.
DIVERSITY STATEMENT College of the Siskiyous (Siskiyous) acknowledges and condemns the history of colonization of the Indigenous Tribes who originally inhabited the land on which our institution stands. We acknowledge their continued existence and wisdom regarding this place and area.
It is our mission and vision to foster a community that is inclusive, responsive and supportive of all of its members equitably. It is important for our students and staff to understand the history of our area, acknowledge the past, collaborate with our communities, and facilitate course work which empowers our students with the tools to lead with respect.
All members of the College community are responsible for creating, maintaining, and developing a learning environment in which differences are embraced, sharing is encouraged, equity is sought, and inclusiveness is practiced. We will continually assess our progress to ensure that diversity initiatives disrupt and eliminate harmful policies within our college community. Siskiyous welcomes and embraces students and employees from all backgrounds including, but not limited to: ability or disability, age, ancestry, body type or size, citizenship or immigration status, economic status, educational status, employment status, ethnicity, food or housing insecurity, gender, gender identity, gender expression, incarceration experience, language, marital or partner status, military or veteran status, national origin, neuro-diversity, physical or mental health status, political affiliation, race or racial identity, religion, reproductive status, sex, and/or sexual orientation.
The College strives to ensure that its diversity initiatives are anti-racist and inclusive. Our ultimate goal is to eliminate oppressive policies within our College community.
SELECTION PROCESS After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Video conference interviews (in lieu of an in-person initial interview) will be offered. Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview. The Search Committee will recommend finalists to the Superintendent/President for a final interview.
The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if itis deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.
CONDITIONS OF EMPLOYMENT Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States. A pre-employment physical examination may be required.
Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.
College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.
College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges. The District offers a competitive benefits package including medical, dental and vision coverage to full time employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays. The employee participates in CalPERS through District and employee contributions. 01
Do you have a High School diploma or GED?
Yes No
Required Question
$48,306.00 - $68,755.00 Annually Location :
800 College Ave, Weed Job Type:
Full-Time Job Number:
202200145 Department:
Student Services Opening Date:
09/17/2025 Closing Date:
Continuous
Description FIRST REVIEW , 2025 - OPEN UNTIL FILLED
$4,026 TO $5,730 PER MONTH
$48,306 TO $68,755 PER YEAR
12 MONTHS / 40 HOURS PER WEEK POSITION Under the direction of the assigned administrator, perform varied and responsible secretarial and administrative assistant duties in support of the Counseling & Advising Office and Student Support Programs and to relieve the administrator and Counseling & Advising Office Staff and Faculty of administrative and clerical duties; plan, coordinate and organize office activities and coordinate flow of communications and information for the administrator and Office; prepare and maintain a variety of manual and automated records and reports related to assigned activities.
This position will be assigned to split their time assisting the Articulation Officer, Dual Enrollment Coordinator/Counselor, and to support the Counseling & Advising Office.
College of the Siskiyous seeks applicants who possess the skills and qualities necessary to provide exceptional support to our diverse student body. We are committed to fostering an inclusive and equitable environment that reflects the richness of our community. If you share our commitment to social and racial justice and are passionate about creating a more equitable educational experience, we encourage you to apply. Key Duties & Responsibilities
Serve as primary secretary to the assigned administrator or assigned office; perform public relations and communication services for the administrator or Office; receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences and other events. Perform varied and responsible secretarial and administrative assistant duties in support of an instructional division having multiple departments or a single function of similar scope and to relieve the administrator and/or Office Staff of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate flow of communications and information; assure smooth and efficient office operations. Receive visitors, including administrators, staff, parents and the public; provide information or direct to appropriate personnel; exercise independent judgment in resolving a variety of issues; refer difficult issues to the administrator as needed; provide technical information and assistance related to program or organizational operations and related laws, rules regulations, policies and procedures. Compile information and prepare and maintain a variety of records, logs and reports related to programs, students, financial activity, budgets, attendance, staff, projects and assigned duties; establish and maintain filing systems; revise, verify, proofread and edit a variety of documents. Input a variety of data into an assigned computer system; establish and maintain automated records and files; initiate queries, develop spreadsheets, manipulate data and generate various computerized lists and reports as requested; assure accuracy of input and output data. Compose, independently or from oral instructions, note or rough draft, a variety of materials such as inter-office communications, forms, letters, memoranda, bulletins, agenda items, labels, fliers, requisitions, handbooks, newsletters, brochures, certificates, contracts and other materials; format materials to meet program and office needs. Research, compile and verify a variety of data and information; compute statistical information for various reports as necessary; process a variety of forms and applications related to assigned functions; duplicate and distribute materials as needed. Perform special projects and prepare various forms and reports on behalf of the assigned administrator; attend to administrative details on special matters as assigned. Coordinate, schedule and attend a variety of meetings, workshops and special events; prepare and send out notices of meetings; compile and prepare agenda items and other required information for meetings, workshops and other events; set up equipment and supplies for meetings and other events as needed; take, transcribe and distribute minutes as directed; assist in the preparation of meeting materials and reports. Monitor funds for income and expenditures; assist in assuring expenditures to do not exceed established budget limitations as assigned; calculate, prepare and revise accounting and budgetary data; balance and reconcile assigned accounts and budgets as required. Assist in the budget development process by gathering and compiling required information; maintain budget records and files; prepare and input accounting forms, such as purchase orders, payment vouchers; monitor budget and staffing requests. Prepare and review routine personnel and payroll requisitions and claims for reimbursements. Assist in the preparation and maintenance of course schedules, College catalogs, course descriptions, and curriculum forms related to department. Advise prospective students of application process; review applications and verify academic eligibility; conduct campus tours for prospective students. Monitor and update department or program website information, as directed. Communicate with personnel and various outside agencies to exchange information and resolve issues or concerns. Operate a variety of office equipment including a calculator, copier, fax machine, computer and assigned software; drive a vehicle to conduct work. Maintain appointment and activity schedules and calendars; coordinate travel arrangements and hotel reservations as necessary; reserve facilities and equipment for meetings and other events as needed. Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory as required; prepare, process and code purchase orders and invoices as assigned; arrange for billings and payments as directed. Train, direct, schedule, and supervise student assistants; provide work direction and train staff as assigned. Collect various monies and fees for assigned office or programs as required; prepare deposits as directed. Attend a variety of meetings and coordinate events related to position as assigned; serve on committees that involve staff from multiple departments; record proceedings, maintain committee records. Perform related duties as assigned. Minimum Qualifications
Any combination equivalent to: High school diploma or GED, supplemented by college-level course work in administrative assistant, business administration or related field. Three years increasingly responsible clerical or administrative assistant experience involving frequent public contact. Other Details
KNOWLEDGE
AND
SKILLS
Department or program organization, operations, policies and objectives. General functions, policies, rules and regulations of a community college. Office management techniques and procedures. Policies and objectives of assigned programs and activities. Terminology, practices and procedures of assigned office. Record-keeping and fling techniques. Business letter and report writing, editing and proofreading. Telephone techniques and etiquette. Methods, procedures and terminology used in clerical accounting work. Modern office practices, procedures and equipment. Correct English usage, grammar, spelling, punctuation and vocabulary. Data control procedures and data entry operations. Interpersonal skills using tact, patience and courtesy. Operation of a computer and assigned software. Oral and written communication skills. Methods of collecting and organizing data and information. Mathematic calculations. Public relations techniques. Perform varied and responsible secretarial and administrative assistant duties to relieve the administrator of administrative and clerical detail. Plan, coordinate and organize office activities and coordinate ?ow of communications and information for the administrator. Assure smooth and efficient office operations. Learn organizational operations, policies and objectives. Learn, interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Compose correspondence and written materials independently or from oral instructions. Perform a variety of clerical accounting duties in support of assigned department or program. Type or input data at an acceptable rate of speed. Answer telephones and greet the public courteously. Complete work with many interruptions. Compile and verify data and prepare reports. Maintain a variety of records, logs and files. Utilize a computer to input data, maintain automated records and generate computerized reports. Establish and maintain cooperative and effective working relationships with others. Meet schedules and timelines. Work independently with little direction. Communicate effectively both orally and in writing. Add, subtract, multiply and divide with speed and accuracy. WORKING CONDITIONS The conditions here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.
Environment
Professional Office environment Constant interruptions This role routinely uses standard office equipment such as computers, phones, photocopiers and ?ling cabinets Driving a vehicle to conduct work Travel
Occasional travel is expected for this position Physical Demands
Dexterity of hands and fingers to operate a computer keyboard Hearing and speaking to exchange information Sitting or standing for extended periods of time Seeing to read a variety of materials Bending at the waist, kneeling or crouching to file materials Ability to occasionally lift office products and supplies, up to 20 pounds Work Environment The work environment described here is representative of those an employee encounters while performing the essential functions of this classification. Incumbents in this classification may encounter frequent interruptions by college personnel, students, and the public.
Employees work under pressure with frequent interruptions and a high degree of public contact by phone or in person; noise levels may vary depending on activities of the office, division, or department.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Americans with Disabilities Act (ADA) requires us to identify the essential (*) duties/functions of the position. We have indicated those duties with an (*) on the job description.
DIVERSITY STATEMENT College of the Siskiyous (Siskiyous) acknowledges and condemns the history of colonization of the Indigenous Tribes who originally inhabited the land on which our institution stands. We acknowledge their continued existence and wisdom regarding this place and area.
It is our mission and vision to foster a community that is inclusive, responsive and supportive of all of its members equitably. It is important for our students and staff to understand the history of our area, acknowledge the past, collaborate with our communities, and facilitate course work which empowers our students with the tools to lead with respect.
All members of the College community are responsible for creating, maintaining, and developing a learning environment in which differences are embraced, sharing is encouraged, equity is sought, and inclusiveness is practiced. We will continually assess our progress to ensure that diversity initiatives disrupt and eliminate harmful policies within our college community. Siskiyous welcomes and embraces students and employees from all backgrounds including, but not limited to: ability or disability, age, ancestry, body type or size, citizenship or immigration status, economic status, educational status, employment status, ethnicity, food or housing insecurity, gender, gender identity, gender expression, incarceration experience, language, marital or partner status, military or veteran status, national origin, neuro-diversity, physical or mental health status, political affiliation, race or racial identity, religion, reproductive status, sex, and/or sexual orientation.
The College strives to ensure that its diversity initiatives are anti-racist and inclusive. Our ultimate goal is to eliminate oppressive policies within our College community.
SELECTION PROCESS After the preliminary screening, selected candidates will be invited to the campus for an initial interview with the Search Committee. Video conference interviews (in lieu of an in-person initial interview) will be offered. Candidates to be interviewed will be selected from applicants who most closely meet the minimum and desired qualifications. Meeting the minimum qualifications does not guarantee an interview. The Search Committee will recommend finalists to the Superintendent/President for a final interview.
The District reserves the right to re-advertise the position or to delay indefinitely filling of the position if itis deemed that applicants for the position do not constitute an adequate applicant pool or if funding is not available.
CONDITIONS OF EMPLOYMENT Employees must satisfy all the pre-employment requirements prior to appointment that include, but are not limited to, tuberculosis clearance (EC 87408.6), fingerprint processing, and verification of their legal right to work in the United States. A pre-employment physical examination may be required.
Applicants requiring reasonable accommodations in completing the application or interview process must notify the Human Resources Office in advance.
College of the Siskiyous is an equal opportunity employer. The policy of the District is to encourage applications from ethnic and racial minorities, women, persons with disabilities and Vietnam-era veterans. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status as a Vietnam-era veteran, ancestry or political or organizational affiliation.
College of the Siskiyous is accredited by the Accrediting commission for Community and Junior Colleges of the Western Association of Schools and Colleges. The District offers a competitive benefits package including medical, dental and vision coverage to full time employees and qualified dependents. In addition, the District provides vacation, sick leave and paid holidays. The employee participates in CalPERS through District and employee contributions. 01
Do you have a High School diploma or GED?
Yes No
Required Question