Northwestern University
Administrative Support Specialist
Provides a variety of clerical and administrative support which may include drafting and typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, and/or presentation software; basic bookkeeping; screening calls and visitors; preparing agendas and making arrangements including travel, etc. for meetings and special events; and/or managing supervisor's and/or department calendar. Specific Responsibilities
Documents & Databases: Prepares manuscripts, scientific, technical, and/or statistical documents. Proofs for spelling and grammar. Enters information into spreadsheets and/or databases. Creates equations. Compiles routine reports, statistics, tables, charts, etc. from readily available information. Website: Coordinates content maintenance of websites and/or blogs. Trains and/or assists faculty and/or staff in updating their websites and/or blogs. Accounting: Processes accounts payable and/or receivable. Verifies income and/or expense. Resolves discrepancies and over/under budget problems. Enters, tracks, and maintains documentation and logs of financial transactions. Ensures that charges have posted to appropriate accounts. Assists with reconciliation of accounts. Reviews budget statements. Investigate and resolve discrepancies. Prepares budget reports and spreadsheets. Completes routine payroll actions. Human Resources: Processes a limited variety of routine HR transactions. Provides information on HR policies and procedures. Coordination: Coordinates supervisor's and/or department calendar. Coordinates registration and travel. Coordinates events, which may include scheduling rooms and/or guest speakers, and arranging for routine materials, technology, and refreshments. Contacts: Provides information via phone, e-mail, mail, etc. Represents supervisor in routine/standard situations with various levels of personnel both internally and externally. Student Services: Guides students through admissions process. Advises students of major/minor requirements. Reviews student files/records for academic progress and referral. Applies knowledge of federal and state regulations. Interprets existing policies and procedures, etc. Coordinates work of receptionists, program assistants, temporary/work-study students, etc. Miscellaneous: Performed other duties. Minimum Qualifications: (Education, experience, and any other certifications or clearances) A high school diploma or equivalent required. 2 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Target hiring range for this position will be between $18.42-23.47 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts, and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.
Provides a variety of clerical and administrative support which may include drafting and typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, and/or presentation software; basic bookkeeping; screening calls and visitors; preparing agendas and making arrangements including travel, etc. for meetings and special events; and/or managing supervisor's and/or department calendar. Specific Responsibilities
Documents & Databases: Prepares manuscripts, scientific, technical, and/or statistical documents. Proofs for spelling and grammar. Enters information into spreadsheets and/or databases. Creates equations. Compiles routine reports, statistics, tables, charts, etc. from readily available information. Website: Coordinates content maintenance of websites and/or blogs. Trains and/or assists faculty and/or staff in updating their websites and/or blogs. Accounting: Processes accounts payable and/or receivable. Verifies income and/or expense. Resolves discrepancies and over/under budget problems. Enters, tracks, and maintains documentation and logs of financial transactions. Ensures that charges have posted to appropriate accounts. Assists with reconciliation of accounts. Reviews budget statements. Investigate and resolve discrepancies. Prepares budget reports and spreadsheets. Completes routine payroll actions. Human Resources: Processes a limited variety of routine HR transactions. Provides information on HR policies and procedures. Coordination: Coordinates supervisor's and/or department calendar. Coordinates registration and travel. Coordinates events, which may include scheduling rooms and/or guest speakers, and arranging for routine materials, technology, and refreshments. Contacts: Provides information via phone, e-mail, mail, etc. Represents supervisor in routine/standard situations with various levels of personnel both internally and externally. Student Services: Guides students through admissions process. Advises students of major/minor requirements. Reviews student files/records for academic progress and referral. Applies knowledge of federal and state regulations. Interprets existing policies and procedures, etc. Coordinates work of receptionists, program assistants, temporary/work-study students, etc. Miscellaneous: Performed other duties. Minimum Qualifications: (Education, experience, and any other certifications or clearances) A high school diploma or equivalent required. 2 years of administrative support or other relevant experience required. Minimum Competencies: (Skills, knowledge, and abilities.) Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required. Target hiring range for this position will be between $18.42-23.47 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data. At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts, and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more. Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more. Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more. Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.