North Carolina Jobs
Administrative Assistant- Digital Learning and Media
North Carolina Jobs, Raleigh, North Carolina, United States, 27601
Position Type:
Secretarial/Clerical
Date Posted: 9/10/2025
Location: Central Office
District: Pitt County Schools Administrative Assistant for
Digital Learning and Media
PITT COUNTY SCHOOLS - DIGITAL LEARNING DEPARTMENT
POSITION: Administrative Assistant
REPORTS TO: Director of Digital Learning and Media
JOB RESPONSIBILITIES
Digital Learning Manage daily office functions that ensure department success. Perform general office duties including phone calls, emails, setting appointments etc. Maintain budgets and make purchases for AIG, Media, PCVA, and other related events and activities that are coordinated by the Digital Learning Department Arrange/ coordinate logging, registration, and other needed aspects for state and regional conferences or other events that are out of district professional training opportunities. Handle the calendar for Professional Development for AIG, PCVA, and Media. Input sessions and verify attendance for PD using ProTraxx Help troubleshoot with TipWeb, Infinite Campus, NCEedCloud, Canvas or any other applications used in the county Assist Central Office Departments and Schools with quotes for equipment Assist with AS events/meetings as needed Ensure the mission of the Department of Digital Learning is upheld through all programs, events and decisions. Perform other duties as assigned by the Director of Digital Learning and Media AIG
Handle yearly headcount for AIG - updating school AIG headcount spreadsheets, adding/editing AIG students into Infinite Campus, complete and approve DPI headcount for fall and spring, folder transfer at the end of the year Assist with needed planning and items for district events Assist in coordinating and implementing AIG meetings. Will also take notes at AIGmeetings. Contracts for extra AIG duties - complete contracts, monthly notice to pay Media
Assist in coordinating and implementing Media Coordinators' meetings. Will also take notes at MC meetings. Asset Inventory - Manage equipment purchased for AIG, PCVA teachers, and Media Coordinators, inventory, check out/in as needed. Assist media coordinators with school inventories on an as-needed basis - providing information on past orders, adding to TipWeb, sending asset tags as needed Destiny - checking out/in books or kits needed for AIG teachers, PCVA teachers, and Media Coordinators Member of MTAC - record minutes Handle planning and implementation of Battle of the Books for Elem, Middle and High School. Contracts for Media Coordinators summer duties - complete contracts, monthly notice to pay Pitt County Virtual Academy
Data Manager for Pitt County Virtual Academy (PCVA/S) - responsible for spreadsheet enrollment reporting, setup, scheduling, grade reporting, attendance etc for online courses through PCVA and NCVPS NCVPS - enrolling students in requested courses for high schools Payroll for Virtual Academy employees - WillSub, AS400 Contracts for PCVA Virtual Teachers - complete contracts, monthly notice to pay Work with DL&M team to ensure students are enrolled accurately and efficiently at the beginning of each term. KNOWLEDGE, SKILLS, AND ABILITIES
Effective communication and interpersonal skills. Advanced knowledge of Infinite Campus Knowledgeable and comfortable with Google Docs, Spreadsheets, and other office tools etc. ADDITIONAL INFORMATION
12-month position Working Hours: 8:00 - 5:00 (40 hours per week) Eligible for full benefits
Attachment(s):
Job Description
Date Posted: 9/10/2025
Location: Central Office
District: Pitt County Schools Administrative Assistant for
Digital Learning and Media
PITT COUNTY SCHOOLS - DIGITAL LEARNING DEPARTMENT
POSITION: Administrative Assistant
REPORTS TO: Director of Digital Learning and Media
JOB RESPONSIBILITIES
Digital Learning Manage daily office functions that ensure department success. Perform general office duties including phone calls, emails, setting appointments etc. Maintain budgets and make purchases for AIG, Media, PCVA, and other related events and activities that are coordinated by the Digital Learning Department Arrange/ coordinate logging, registration, and other needed aspects for state and regional conferences or other events that are out of district professional training opportunities. Handle the calendar for Professional Development for AIG, PCVA, and Media. Input sessions and verify attendance for PD using ProTraxx Help troubleshoot with TipWeb, Infinite Campus, NCEedCloud, Canvas or any other applications used in the county Assist Central Office Departments and Schools with quotes for equipment Assist with AS events/meetings as needed Ensure the mission of the Department of Digital Learning is upheld through all programs, events and decisions. Perform other duties as assigned by the Director of Digital Learning and Media AIG
Handle yearly headcount for AIG - updating school AIG headcount spreadsheets, adding/editing AIG students into Infinite Campus, complete and approve DPI headcount for fall and spring, folder transfer at the end of the year Assist with needed planning and items for district events Assist in coordinating and implementing AIG meetings. Will also take notes at AIGmeetings. Contracts for extra AIG duties - complete contracts, monthly notice to pay Media
Assist in coordinating and implementing Media Coordinators' meetings. Will also take notes at MC meetings. Asset Inventory - Manage equipment purchased for AIG, PCVA teachers, and Media Coordinators, inventory, check out/in as needed. Assist media coordinators with school inventories on an as-needed basis - providing information on past orders, adding to TipWeb, sending asset tags as needed Destiny - checking out/in books or kits needed for AIG teachers, PCVA teachers, and Media Coordinators Member of MTAC - record minutes Handle planning and implementation of Battle of the Books for Elem, Middle and High School. Contracts for Media Coordinators summer duties - complete contracts, monthly notice to pay Pitt County Virtual Academy
Data Manager for Pitt County Virtual Academy (PCVA/S) - responsible for spreadsheet enrollment reporting, setup, scheduling, grade reporting, attendance etc for online courses through PCVA and NCVPS NCVPS - enrolling students in requested courses for high schools Payroll for Virtual Academy employees - WillSub, AS400 Contracts for PCVA Virtual Teachers - complete contracts, monthly notice to pay Work with DL&M team to ensure students are enrolled accurately and efficiently at the beginning of each term. KNOWLEDGE, SKILLS, AND ABILITIES
Effective communication and interpersonal skills. Advanced knowledge of Infinite Campus Knowledgeable and comfortable with Google Docs, Spreadsheets, and other office tools etc. ADDITIONAL INFORMATION
12-month position Working Hours: 8:00 - 5:00 (40 hours per week) Eligible for full benefits
Attachment(s):
Job Description