ESP Associates
Job Description
Job Description
ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. The position is in our corporate office in Fort Mill, SC (south Charlotte) office and will support all ESP office locations. Primary Responsibilities: Coding, entering, and processing overhead and project invoices for payment Distributing all invoices received daily for approval and appropriate coding Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing Creating new vendor files in compliance with 1099 regulations Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage Verifying existing subcontractor’s certificates of insurance are up to date Preparing annual 1099’s Completing trade reference requests for new
vendors/subcontractors Assisting with the completion of purchasing documents Assisting with and performing research for various external audits Filing sales and use tax reports Filing accounts payable and other related paperwork Reviewing employee expense reports and credit card reports for accuracy Reconciling monthly credit card reports Secondary Responsibilities: Performing miscellaneous administrative activities that support the group Compiling mileage logs for various external audits Assisting with payroll (backup to Staff Accountant) Reviewing timesheets for accuracy (backup to Staff Accountant) Developing in-depth knowledge of accounting and payroll platforms Qualifications: Ability to self-code invoices appropriately and accurately Ability to efficiently review, enter and process data into the accounting system Minimum of two (2) years of relevant experience Must be proactive, detailed-oriented, and highly-organized Intermediate experience with Excel and Word Excellent written and verbal communication skills with a variety of people inside and outside the firm Ability to work well in a team environment with minimal supervision Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy. Preferred: Associates or Bachelor’s degree in accounting or related degree General accounting or Accounts Payable experience Knowledge of general ledger accounts Familiarity of accounting principles and practices Knowledge of local and state sales tax laws Knowledge of general ledger accounts Architecture/Engineering
(A/E) industry and Unanet experience Key Competencies:
Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills
Corporate Information: ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection. Through years of dedicated service to our clients, ESP has received a designation of 195 on the 2025 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2025 ranking of 52. ESP offers an excellent employee benefits package including: Competitive compensation with yearly performance reviews and discretionary annual bonuses 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days) PTO (Paid Time Off) & 10 Paid Holidays Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days) Behavioral Medicine through Teladoc Short-Term Disability Insurance Long-Term Disability Insurance Life Insurance Pet Insurance Education Reimbursement Opportunities Flexible and Dependent Benefits Plan Referral Bonuses
Job Description
ESP Associates, Inc. is seeking a full-time Accounts Payable Coordinator to assist in this important phase of the accounting cycle. The ideal candidate is a team-player motivated to further their career working within a dynamic and growing acquisition-oriented firm. The position is in our corporate office in Fort Mill, SC (south Charlotte) office and will support all ESP office locations. Primary Responsibilities: Coding, entering, and processing overhead and project invoices for payment Distributing all invoices received daily for approval and appropriate coding Printing daily, weekly, and monthly checks for accounts payable and maintaining related filing Creating new vendor files in compliance with 1099 regulations Maintaining insurance certificates and W-9 forms from new subcontractors for general liability and workers’ compensation coverage Verifying existing subcontractor’s certificates of insurance are up to date Preparing annual 1099’s Completing trade reference requests for new
vendors/subcontractors Assisting with the completion of purchasing documents Assisting with and performing research for various external audits Filing sales and use tax reports Filing accounts payable and other related paperwork Reviewing employee expense reports and credit card reports for accuracy Reconciling monthly credit card reports Secondary Responsibilities: Performing miscellaneous administrative activities that support the group Compiling mileage logs for various external audits Assisting with payroll (backup to Staff Accountant) Reviewing timesheets for accuracy (backup to Staff Accountant) Developing in-depth knowledge of accounting and payroll platforms Qualifications: Ability to self-code invoices appropriately and accurately Ability to efficiently review, enter and process data into the accounting system Minimum of two (2) years of relevant experience Must be proactive, detailed-oriented, and highly-organized Intermediate experience with Excel and Word Excellent written and verbal communication skills with a variety of people inside and outside the firm Ability to work well in a team environment with minimal supervision Candidate must be able to pass a drug screen, background check, and have a satisfactory driving record in accordance with the company’s driving (MVR) policy. Preferred: Associates or Bachelor’s degree in accounting or related degree General accounting or Accounts Payable experience Knowledge of general ledger accounts Familiarity of accounting principles and practices Knowledge of local and state sales tax laws Knowledge of general ledger accounts Architecture/Engineering
(A/E) industry and Unanet experience Key Competencies:
Attention to Detail and Accuracy, Initiative, Planning and Organizing, Excellent Communication Skills, Problem Analysis and Problem-Solving Skills
Corporate Information: ESP is a multi-discipline engineering design and consulting firm providing our clients with civil engineering, surveying, planning/landscape architecture, geosciences, environmental, subsurface utility engineering, and construction engineering inspection. Through years of dedicated service to our clients, ESP has received a designation of 195 on the 2025 ENR Top 500 Design Firm rankings. For the firm's primary territory, the ENR Texas & Southeast Top Design Firms, ESP received a 2025 ranking of 52. ESP offers an excellent employee benefits package including: Competitive compensation with yearly performance reviews and discretionary annual bonuses 401(k) (Traditional & Roth plans) with a guaranteed employer match of 100% up to the first 3% and 50% on the next 2% (eligibility after 60 days) PTO (Paid Time Off) & 10 Paid Holidays Tiered Health, Vision & Dental Insurance Options (eligibility after 30 days) Behavioral Medicine through Teladoc Short-Term Disability Insurance Long-Term Disability Insurance Life Insurance Pet Insurance Education Reimbursement Opportunities Flexible and Dependent Benefits Plan Referral Bonuses