Government Jobs
Legal Office Assistant I/II (Open and Promotional)
Government Jobs, San Mateo, California, United States, 94403
Legal Office Assistant I/II
Legal Office Assistant I/II perform a variety of routine to moderately difficult legal office support duties and activities in County criminal justice departments such as the District Attorney's Office, Probation Department and Sheriff's Office; create and type legal and confidential correspondence, records, documents and forms; proofread typed legal material for accuracy, completeness and correct English usage, grammar, spelling and punctuation; enter, edit and retrieve legal data in computer systems; perform basic arithmetic calculations; collect and consolidate legal material from several sources; create, maintain and purge legal office files; perform routine office support activities such as taking messages from telephone callers and visitors, giving directions and instructions, responding to questions; providing general information, filing, photocopying, distributing mail and ordering supplies; and serve as a back-up for clerical co-workers who are absent from the office. Distinguishing Characteristics Legal Office Assistant I is the entry level class of this legal office support series. Initially under close supervision, incumbents learn general and legal office and County procedures. As experience is gained, there is greater independence of action within established guidelines. This class is flexibly staffed with Legal Office Assistant II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class. Legal Office Assistant II is the journey level class of this series, fully competent to independently perform a variety of responsible legal office support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. Specific duties, including the amount of typing, word processing, use of on-line or personal computers and contact with the public will vary with the organizational unit to which assigned. This class is distinguished from Lead Legal Office Assistant in that the latter assigns, directs and reviews the work of a small legal office support staff. This class is further distinguished from Legal Office Specialist in that the latter performs the most difficult, technical, complex and/or specialized legal office support duties which require a definable body of technical knowledge or skill. The ideal candidates must be able to handle demanding job assignments and several clerical duties simultaneously in legal offices where activities occur at a fast pace; produce considerable amounts of legal correspondence and reports for long periods of time; be detailed, accurate and complete in their work; adapt to frequent interruptions, rapidly changing priorities and different assignments quickly and efficiently; use computers frequently and proficiently; use appropriate initiative, sound judgment and tact to handle sensitive and confidential discussions and interactions with individuals who are irate and hostile; and work well under stress. The recruitment will result in the creation of a hire list that will be active for six months. The list may be extended depending on the needs of the hiring departments.
Legal Office Assistant I/II perform a variety of routine to moderately difficult legal office support duties and activities in County criminal justice departments such as the District Attorney's Office, Probation Department and Sheriff's Office; create and type legal and confidential correspondence, records, documents and forms; proofread typed legal material for accuracy, completeness and correct English usage, grammar, spelling and punctuation; enter, edit and retrieve legal data in computer systems; perform basic arithmetic calculations; collect and consolidate legal material from several sources; create, maintain and purge legal office files; perform routine office support activities such as taking messages from telephone callers and visitors, giving directions and instructions, responding to questions; providing general information, filing, photocopying, distributing mail and ordering supplies; and serve as a back-up for clerical co-workers who are absent from the office. Distinguishing Characteristics Legal Office Assistant I is the entry level class of this legal office support series. Initially under close supervision, incumbents learn general and legal office and County procedures. As experience is gained, there is greater independence of action within established guidelines. This class is flexibly staffed with Legal Office Assistant II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class. Legal Office Assistant II is the journey level class of this series, fully competent to independently perform a variety of responsible legal office support duties. All positions are characterized by the presence of fairly clear guidelines from which to make decisions and the availability of supervision in non-routine circumstances. Specific duties, including the amount of typing, word processing, use of on-line or personal computers and contact with the public will vary with the organizational unit to which assigned. This class is distinguished from Lead Legal Office Assistant in that the latter assigns, directs and reviews the work of a small legal office support staff. This class is further distinguished from Legal Office Specialist in that the latter performs the most difficult, technical, complex and/or specialized legal office support duties which require a definable body of technical knowledge or skill. The ideal candidates must be able to handle demanding job assignments and several clerical duties simultaneously in legal offices where activities occur at a fast pace; produce considerable amounts of legal correspondence and reports for long periods of time; be detailed, accurate and complete in their work; adapt to frequent interruptions, rapidly changing priorities and different assignments quickly and efficiently; use computers frequently and proficiently; use appropriate initiative, sound judgment and tact to handle sensitive and confidential discussions and interactions with individuals who are irate and hostile; and work well under stress. The recruitment will result in the creation of a hire list that will be active for six months. The list may be extended depending on the needs of the hiring departments.