Jamestown Management Corporation
Administrative Assistant
Jamestown Management Corporation, Atlanta, Georgia, United States, 30383
Jamestown
JOB DESCRIPTION
POSITION/LEVEL: Administrative Assistant FLSA STATUS: Non-Exempt
DEPT/OFFICE: Engineering DATE: September 2025
JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK
:
The Engineering Administrative Assistant acts as a point of contact with tenants, vendors, and contractors. The primary purpose of this position is to support the Operations Manager in the administrative and management functions required for commercial real estate properties in accordance with company and industry best practices and is involved in all aspects of the day-to-day operations of the property. This role offers the opportunity to learn the ins and outs of property management.
MINIMUM QUALIFICATIONS REQUIRED
:
Education and Experience: High school diploma or equivalent; and, One to three years of progressively responsible related experience in a commercial property management setting; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. ESSENTIAL JOB FUNCTIONS:
Greets office visitors and assists them as appropriate. Develops and maintains positive tenant and vendor relations. Assists Operations Manager with administrative tasks, including maintaining various inventories of supplies, forms and equipment and placing orders for same; and completing related functions. Ensure that engineering invoices are gathered and processed in a timely manner. Assists in coordinating engineering support for all property events. Assists in the bidding process of repairs and maintenance and capital projects for the property, including preparing bid documents, collecting bid documents, compiling summary and cover memos for approvals, drafting contracts, and collecting certificates of insurance. Assists with managing workflow for engineering staff. Formats and typing of letters, memos, forms, labels, agendas, notices, reports, requests for proposals, news releases, contracts or other correspondence and proofs correspondence and related documents of staff. Maintains database(s) and/or tracking logs related to department functions or activities; enters data or verifies information for accuracy; updates database(s) as needed; prints reports; files or submits documents/reports to appropriate department or director/manager. Responds to questions, requests, or problems or directs to appropriate person/department.
Assist in meeting the day-to-day administrative demands of the property. Maintain contact lists including tenant, staff, emergency, contractor, and vendor lists. Support compliance with the Operations Calendar and JCMC Operations Guide. Review operating expense invoices; compared to service agreements, contracts, work orders and purchase orders for accuracy. Assist vendors and contractors in setting up registration in ERC and Nexus. Assist with monitoring work order submissions and tenant requests. Promote and encourage a hospitality mindset toward all tenants and patrons. Manage A/P of invoices while resolving vendor calls and issues regarding payment of invoices.
IMPORTANT JOB FUNCTIONS:
Performs other related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
:
Knowledge of:
MS Office & Outlook Knowledge of basic property management tools and skills.
Skill in:
Organizational and interpersonal skills. The ability to meet deadlines, accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions. Self-motivation, leadership, teamwork and collaboration. Conflict management resolution. Detail-oriented, logical, and methodical approach to problem solving. Written and verbal communication working conditions. Responsibilities may require an adjusted work schedule, overtime, and evening/weekend hours to meet deadlines.
JOB DESCRIPTION
POSITION/LEVEL: Administrative Assistant FLSA STATUS: Non-Exempt
DEPT/OFFICE: Engineering DATE: September 2025
JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK
:
The Engineering Administrative Assistant acts as a point of contact with tenants, vendors, and contractors. The primary purpose of this position is to support the Operations Manager in the administrative and management functions required for commercial real estate properties in accordance with company and industry best practices and is involved in all aspects of the day-to-day operations of the property. This role offers the opportunity to learn the ins and outs of property management.
MINIMUM QUALIFICATIONS REQUIRED
:
Education and Experience: High school diploma or equivalent; and, One to three years of progressively responsible related experience in a commercial property management setting; or, Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job. ESSENTIAL JOB FUNCTIONS:
Greets office visitors and assists them as appropriate. Develops and maintains positive tenant and vendor relations. Assists Operations Manager with administrative tasks, including maintaining various inventories of supplies, forms and equipment and placing orders for same; and completing related functions. Ensure that engineering invoices are gathered and processed in a timely manner. Assists in coordinating engineering support for all property events. Assists in the bidding process of repairs and maintenance and capital projects for the property, including preparing bid documents, collecting bid documents, compiling summary and cover memos for approvals, drafting contracts, and collecting certificates of insurance. Assists with managing workflow for engineering staff. Formats and typing of letters, memos, forms, labels, agendas, notices, reports, requests for proposals, news releases, contracts or other correspondence and proofs correspondence and related documents of staff. Maintains database(s) and/or tracking logs related to department functions or activities; enters data or verifies information for accuracy; updates database(s) as needed; prints reports; files or submits documents/reports to appropriate department or director/manager. Responds to questions, requests, or problems or directs to appropriate person/department.
Assist in meeting the day-to-day administrative demands of the property. Maintain contact lists including tenant, staff, emergency, contractor, and vendor lists. Support compliance with the Operations Calendar and JCMC Operations Guide. Review operating expense invoices; compared to service agreements, contracts, work orders and purchase orders for accuracy. Assist vendors and contractors in setting up registration in ERC and Nexus. Assist with monitoring work order submissions and tenant requests. Promote and encourage a hospitality mindset toward all tenants and patrons. Manage A/P of invoices while resolving vendor calls and issues regarding payment of invoices.
IMPORTANT JOB FUNCTIONS:
Performs other related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
:
Knowledge of:
MS Office & Outlook Knowledge of basic property management tools and skills.
Skill in:
Organizational and interpersonal skills. The ability to meet deadlines, accomplish work in order of priority; professionally maintain composure & effectiveness under pressure and changing conditions. Self-motivation, leadership, teamwork and collaboration. Conflict management resolution. Detail-oriented, logical, and methodical approach to problem solving. Written and verbal communication working conditions. Responsibilities may require an adjusted work schedule, overtime, and evening/weekend hours to meet deadlines.