Texas Health and Human Services Commission
Unified Records Coordinator
Texas Health and Human Services Commission, Richmond, Texas, United States, 77406
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage.
Functional Title:
Unified Records Coordinator Job Title:
Administrative Asst III Agency:
Health & Human Services Comm Department:
Client Records Posting Number:
9262 Closing Date:
12/16/2025 Posting Audience:
Internal and External Occupational Category:
Office and Administrative Support Salary Group:
TEXAS-A-13 Salary Range:
$2,953.25 - $4,365.66 Pay Frequency:
Monthly Shift:
Day Additional Shift:
Days (First) Telework:
Not Eligible for Telework Travel:
Up to 10% Regular/Temporary:
Regular Full Time/Part Time:
Full time FLSA Exempt/Non-Exempt:
Nonexempt Facility Location:
Richmond State Supported Living Center Job Location City:
RICHMOND Job Location Address:
2100 PRESTON Other Locations: MOS Codes:
0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS
Brief Job Description:
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Unified Records Coordinator performs moderately complex records administration work in order to maintain the integrity of individuals' records. Responsible for coordinating the implementation and maintenance of the Unified Record for each individual at the State Supported Living Center (SSLC). Responsible for coordinating, processing and tracking record requests for Department of Justice (DOJ) and DOJ Monitors including retrieving, copying and organizing records for distribution/mailing to ensure requirements are met. Provides administrative oversight, conducts audits of the Unified Record, and tracks deficiencies to ensure corrective actions are implemented as necessary. Assists in training employees on the unified recordkeeping system and in routinely utilizing the record in making care, medical treatment and training decisions. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions (EJFs):
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Provides developmental guidance and oversees the implementation and maintenance of the State Supported Living Center (SSLC) Unified Recordkeeping System.
Updates and implements policies and procedures in order to ensure compliance with DADS Recordkeeping requirements.
Processes DOJ and DOJ Monitor record requests. Coordinates and directs the copying and preparation of records to ensure the request requirements are met and records maintained according to guidelines. Establishes and maintains systems to track requests.
Reviews a sample of records per month, the number to be determined by facility need but not less that 5 records per month, to ensure records are in order and retention schedules are followed. Works with management to develop plans of correction related to deficiencies noted in audits. Tracks progress on plans of correction and prepares status reports for the SSLC. Management.
Provides in-service to staff responsible for resident records and assists in training Personal Support Teams and others on the Unified Recordkeeping system, maintenance and use in making treatment and training decisions.
Performs special assignments at the request of the supervisor in order to further SSLC. goals.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge, Skills and Abilities (KSAs):
Knowledge of office practices and administrative procedures.
Skill in use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook)
Ability to maintain filing systems.
Ability to handle and safeguard sensitive and confidential information.
Ability to work independently and to exercise judgment in making administrative and technical decisions.
Ability to develop/implement administrative procedures and to evaluate their effectiveness; and to interpret complex rules, regulations, policies and procedures.
Ability to understand and follow verbal and written instructions.
Ability to communicate both in writing and verbally.
Ability to establish and maintain effective working relationships with supervisor and coworkers.
Registrations, Licensure Requirements or Certifications:
None
Initial Screening Criteria:
Graduation from an accredited high school or GED, plus three (3) years of work experience in a field related to the duties of a records coordinator.
Each year (30 semester hours) of accredited college work in a related field may substitute for the required work experience on a year-for-year basis.
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18 - 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans :
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.
Functional Title:
Unified Records Coordinator Job Title:
Administrative Asst III Agency:
Health & Human Services Comm Department:
Client Records Posting Number:
9262 Closing Date:
12/16/2025 Posting Audience:
Internal and External Occupational Category:
Office and Administrative Support Salary Group:
TEXAS-A-13 Salary Range:
$2,953.25 - $4,365.66 Pay Frequency:
Monthly Shift:
Day Additional Shift:
Days (First) Telework:
Not Eligible for Telework Travel:
Up to 10% Regular/Temporary:
Regular Full Time/Part Time:
Full time FLSA Exempt/Non-Exempt:
Nonexempt Facility Location:
Richmond State Supported Living Center Job Location City:
RICHMOND Job Location Address:
2100 PRESTON Other Locations: MOS Codes:
0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN YN,YNS
Brief Job Description:
Come work in an environment where we truly value and respect those we serve and believe in the mission that all people can achieve a higher level of wellness and independence.
The state supported living centers serve people with intellectual and developmental disabilities who are medically fragile or who have behavioral problems. The centers provide campus-based direct services and supports at 13 centers located throughout the state. Learn About Our State Supported Living Centers
If you are looking for a place to work where you can establish a career that is filled with purpose, this is the job for you!
The Unified Records Coordinator performs moderately complex records administration work in order to maintain the integrity of individuals' records. Responsible for coordinating the implementation and maintenance of the Unified Record for each individual at the State Supported Living Center (SSLC). Responsible for coordinating, processing and tracking record requests for Department of Justice (DOJ) and DOJ Monitors including retrieving, copying and organizing records for distribution/mailing to ensure requirements are met. Provides administrative oversight, conducts audits of the Unified Record, and tracks deficiencies to ensure corrective actions are implemented as necessary. Assists in training employees on the unified recordkeeping system and in routinely utilizing the record in making care, medical treatment and training decisions. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Job Functions (EJFs):
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Provides developmental guidance and oversees the implementation and maintenance of the State Supported Living Center (SSLC) Unified Recordkeeping System.
Updates and implements policies and procedures in order to ensure compliance with DADS Recordkeeping requirements.
Processes DOJ and DOJ Monitor record requests. Coordinates and directs the copying and preparation of records to ensure the request requirements are met and records maintained according to guidelines. Establishes and maintains systems to track requests.
Reviews a sample of records per month, the number to be determined by facility need but not less that 5 records per month, to ensure records are in order and retention schedules are followed. Works with management to develop plans of correction related to deficiencies noted in audits. Tracks progress on plans of correction and prepares status reports for the SSLC. Management.
Provides in-service to staff responsible for resident records and assists in training Personal Support Teams and others on the Unified Recordkeeping system, maintenance and use in making treatment and training decisions.
Performs special assignments at the request of the supervisor in order to further SSLC. goals.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
Knowledge, Skills and Abilities (KSAs):
Knowledge of office practices and administrative procedures.
Skill in use of personal computers and software applications in a windows environment (Word, Excel, PowerPoint, Access, Outlook)
Ability to maintain filing systems.
Ability to handle and safeguard sensitive and confidential information.
Ability to work independently and to exercise judgment in making administrative and technical decisions.
Ability to develop/implement administrative procedures and to evaluate their effectiveness; and to interpret complex rules, regulations, policies and procedures.
Ability to understand and follow verbal and written instructions.
Ability to communicate both in writing and verbally.
Ability to establish and maintain effective working relationships with supervisor and coworkers.
Registrations, Licensure Requirements or Certifications:
None
Initial Screening Criteria:
Graduation from an accredited high school or GED, plus three (3) years of work experience in a field related to the duties of a records coordinator.
Each year (30 semester hours) of accredited college work in a related field may substitute for the required work experience on a year-for-year basis.
Additional Information:
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE).
Males between the ages of 18 - 25 must be registered with the Selective Service.
All State Supported Living Center Employees are subject to Random Drug Testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours. Must be willing to work weekends and holidays.
All applicants must be at least 18 years of age to be considered for employment at a state-operated facility.
Review our Tips for Success when applying for jobs at DFPS, DSHS and HHSC.
Active Duty, Military, Reservists, Guardsmen, and Veterans :
Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information please see the Texas State Auditor's Job Descriptions, Military Crosswalk and Military Crosswalk Guide at Texas State Auditor's Office - Job Descriptions.
ADA Accommodations:
In compliance with the Americans with Disabilities Act (ADA), HHSC and DSHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Pre-Employment Checks and Work Eligibility:
Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
HHSC uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 Form
Telework Disclaimer:
This position may be eligible for telework. Please note, all HHS positions are subject to state and agency telework policies in addition to the discretion of the direct supervisor and business needs.