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Office Assistant
Contract: Washington, Washington DC, US
Salary Range: 25.00 - 30.00 | Per Hour
Job Code: 365027
End Date: 2025-10-17 Days Left: 28 days, 4 hours left
Apply
Position Details:
Job title: Office Assistant/Receptionist
Location: Washington, DC - onsite
Duration: 12 months
Pay Rate: $25 - $30/hr
Role Overview: This position is for an Office Services Assistant/Receptionist supporting the C-Suite executive office at Washington, DC location. As the first point of contact for senior executives, CEOs, high-profile visitors, and business partners, this role requires a polished, professional demeanor and exceptional customer service skills. Job Responsibilities:
Serve as the primary point of contact at the reception desk, greeting and assisting executives, clients, contractors, and distinguished guests with professionalism and discretion. Manage incoming calls, correspondence, and inquiries, ensuring prompt and courteous communication. Oversee visitor check-in and badge distribution, maintaining a welcoming and secure process. Maintain a professional and organized front desk, lobby, and reception area, ensuring it reflects the standards of a C-Suite office. Provide personalized assistance to visitors and employees, including answering questions, offering directions, and coordinating with other departments as needed. Ensure amenities and common areas are clean, stocked, and presentable at all times. Coordinate and support conference room reservations, set-ups, and special requests for meetings and events. Set up, rearrange, and monitor conference room furniture, AV equipment, and supplies to accommodate different meeting requirements. Monitor and report any maintenance or equipment issues promptly Monitor and report any maintenance or equipment issues within conference and meeting spaces to ensure all areas are fully functional. Perform additional receptionist and office support duties as assigned. Assist with onboarding and offboarding processes for new hires or departing employees, including preparing welcome materials and coordinating workspace setups. Prepare, edit, and distribute internal memoranda, communications, or reports at the request of executive staff. Coordinate catering and hospitality services for meetings, events, and VIP visits. Support the organization of office events, celebrations, or recognition activities, helping to foster a positive work environment. Job Qualifications:
Intermediate proficiency in MS Excel, Outlook, PowerPoint, and Word (skills assessment may be given) Strong written and verbal communication, including accurate spelling, grammar, punctuation, and syntax (skills assessment may be given) Experience as receptionist, administrative assistant, office coordinator, or supporting executives in a corporate environment Knowledge of office services practices and procedures Excellent interpersonal, organization, and communication skills Ability to interact professionally with senior executives, VIPs, and high-profile visitors Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and commitment to providing exceptional service. Reliable, proactive, and adaptable, with the ability to anticipate needs and resolve issues quickly. Professional demeanor with excellent interpersonal and communication skills, both verbal and written. The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation,
(paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)
Job Requirement
C-suite Assistant Reach Out to a Recruiter Recruiter Email Phone Sharvari Doke sharvari.doke@collabera.com 9738412413
Apply Now
Home Search Jobs Job Description
Office Assistant
Contract: Washington, Washington DC, US
Salary Range: 25.00 - 30.00 | Per Hour
Job Code: 365027
End Date: 2025-10-17 Days Left: 28 days, 4 hours left
Apply
Position Details:
Job title: Office Assistant/Receptionist
Location: Washington, DC - onsite
Duration: 12 months
Pay Rate: $25 - $30/hr
Role Overview: This position is for an Office Services Assistant/Receptionist supporting the C-Suite executive office at Washington, DC location. As the first point of contact for senior executives, CEOs, high-profile visitors, and business partners, this role requires a polished, professional demeanor and exceptional customer service skills. Job Responsibilities:
Serve as the primary point of contact at the reception desk, greeting and assisting executives, clients, contractors, and distinguished guests with professionalism and discretion. Manage incoming calls, correspondence, and inquiries, ensuring prompt and courteous communication. Oversee visitor check-in and badge distribution, maintaining a welcoming and secure process. Maintain a professional and organized front desk, lobby, and reception area, ensuring it reflects the standards of a C-Suite office. Provide personalized assistance to visitors and employees, including answering questions, offering directions, and coordinating with other departments as needed. Ensure amenities and common areas are clean, stocked, and presentable at all times. Coordinate and support conference room reservations, set-ups, and special requests for meetings and events. Set up, rearrange, and monitor conference room furniture, AV equipment, and supplies to accommodate different meeting requirements. Monitor and report any maintenance or equipment issues promptly Monitor and report any maintenance or equipment issues within conference and meeting spaces to ensure all areas are fully functional. Perform additional receptionist and office support duties as assigned. Assist with onboarding and offboarding processes for new hires or departing employees, including preparing welcome materials and coordinating workspace setups. Prepare, edit, and distribute internal memoranda, communications, or reports at the request of executive staff. Coordinate catering and hospitality services for meetings, events, and VIP visits. Support the organization of office events, celebrations, or recognition activities, helping to foster a positive work environment. Job Qualifications:
Intermediate proficiency in MS Excel, Outlook, PowerPoint, and Word (skills assessment may be given) Strong written and verbal communication, including accurate spelling, grammar, punctuation, and syntax (skills assessment may be given) Experience as receptionist, administrative assistant, office coordinator, or supporting executives in a corporate environment Knowledge of office services practices and procedures Excellent interpersonal, organization, and communication skills Ability to interact professionally with senior executives, VIPs, and high-profile visitors Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment. Strong attention to detail and commitment to providing exceptional service. Reliable, proactive, and adaptable, with the ability to anticipate needs and resolve issues quickly. Professional demeanor with excellent interpersonal and communication skills, both verbal and written. The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation,
(paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)
Job Requirement
C-suite Assistant Reach Out to a Recruiter Recruiter Email Phone Sharvari Doke sharvari.doke@collabera.com 9738412413
Apply Now