The Planet Group
Job Description
Administrative Assistant Location : Beaverton, OR Contract : ~6 months Schedule:
4 days onsite, Friday Remote Pay : $26/hour, DOE
Administrative Assistant Qualifications:
Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training Minimum of 3 years of administrative work experience required Ability to work and communicate effectively with a variety of personalities including senior level executives Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail Previous experience working with and tracking budgets and booking travel is strongly preferred Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required
Ability to occasionally work outside of core business hours(when leaders travel) Administrative Assistant Responsibilities:
Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation. Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed. Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required. Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows. Communications - Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf. Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves Budget Tracking: may assist leader with tracking of expenses POs: create purchase orders Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader and the environment through a variety of ways - staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out. Support team plans, projects, activations or other deliverables as needed Serve as the main point of contact for administrative questions from the team Provide coverage for other leaders where temporary administrative needs exists
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.
Administrative Assistant Location : Beaverton, OR Contract : ~6 months Schedule:
4 days onsite, Friday Remote Pay : $26/hour, DOE
Administrative Assistant Qualifications:
Bachelor's degree in business or related field. Will accept any suitable combination of education, experience and training Minimum of 3 years of administrative work experience required Ability to work and communicate effectively with a variety of personalities including senior level executives Proven ability to work effectively in a fast-paced, results-oriented, team environment with times of high ambiguity Proven ability to organize, prioritize and appropriately handle highly confidential and sensitive information Ability to work independently and take initiative to follow-through on requests until completion with a high attention to detail Previous experience working with and tracking budgets and booking travel is strongly preferred Proficiency in Microsoft Office Suite (MS Outlook, PowerPoint, Word and Excel) and virtual meeting tools (Zoom / MS Teams).
Experience with Keynote a plus, not required. Experience with AI tools like Chat GPT or Microsoft Copilot a plus, not required
Ability to occasionally work outside of core business hours(when leaders travel) Administrative Assistant Responsibilities:
Complex Calendar Management: Scheduling appointments, meetings, and conferences for the leaders you support, managing conflicts and coordinating with other teammates and leaders as required Booking Travel Arrangements: Booking flights, accommodations, and transportation for leaders you support, including managing itineraries and necessary documentation. Planning Meetings and Events: Securing event space as necessary and handling any budgeting, catering, agenda planning, scheduling, reminders, and working with external parties as needed. Preparing Expense Reports, tracking budgets and purchase orders: Preparing expense reports, tracking budgets, and processing invoices or purchase orders for vendors as required. Document Preparation & Organization: Producing, editing and reformatting documents and email correspondence. This could include but will not be limited to updating organizational charts, creating high quality graphic and text PowerPoint or Keynote presentations, and/or team session agendas/work session run of shows. Communications - Under the leader's direction, write, contribute and/or edit draft communications, involve appropriate stakeholders and gain final approval. May manage distribution lists and send communications on the leader's behalf. Coordinate Team Space Planning, Workspace and/or Equipment Moves: Partner with the appropriate stakeholders to organize individual or departmental moves Budget Tracking: may assist leader with tracking of expenses POs: create purchase orders Special Projects: Assisting with project planning, tracking progress, and ensuring deadlines are met as needed by the team and/or leader you support Team & Culture Building: You will have the opportunity to work with the leader you support to help the team build connections to each other, their leader and the environment through a variety of ways - staff meetings, team building activities, offsites and the physical workspace they come to day-in and day-out. Support team plans, projects, activations or other deliverables as needed Serve as the main point of contact for administrative questions from the team Provide coverage for other leaders where temporary administrative needs exists
The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it's from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.
The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.