Administrative Assistant Job at Aston Carter in New Hudson

Administrative Assistant

We are seeking a dynamic and versatile Administrative Assistant to join our team. The ideal candidate is a self-starter who thrives in a fast-paced environment, takes pride in being highly organized, and consistently goes above and beyond to support the team. This individual will play a key role in keeping our office operations running smoothly and efficiently, while providing excellent support across a range of administrative functions.

Responsibilities

• Answer and direct incoming calls with professionalism and a friendly demeanor.
• Welcome and assist guests and visitors, ensuring a positive experience.
• Manage calendars, schedule appointments, and coordinate meetings.
• Oversee conference room scheduling and ensure meeting spaces are prepared.
• Maintain office supplies and place orders as needed.
• Manage and update SharePoint sites and shared documents.
• Coordinate meal orders for meetings and team events.
• Prepare and submit expense reports accurately and on time.
• Distribute branded apparel and manage inventory.
• Provide travel booking and logistics support.
• Serve as backup support for fellow administrative team members.
• Assist with the planning and execution of employee recognition programs.

Essential Skills

• Friendly, professional, and polite demeanor.
• Strong team player with a collaborative attitude.
• Highly proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint, Teams).
• Exceptionally organized and detail-oriented.
• Able to prioritize tasks and manage time effectively.
• Capable of working independently with minimal supervision.
• Proactive problem solver with a strong sense of ownership and accountability.

Additional Skills & Qualifications

• Three plus years of experience in a corporate or professional setting.
• Experience with travel booking and expense management systems.
• Familiarity with SharePoint content management.
• Professionalism, Organization, MS Office.
• Preferred but not required: Booking Travel, Expense Management Systems, SharePoint Content Management.

Work Environment

Fully onsite, Monday to Friday, 8am-5pm in New Hudson, with no travel required. This position offers steady full-time hours and the possibility of conversion to a full-time employee after a year of employment. It requires high-level administrative and organizational support to senior leaders, with visibility to senior-level employees.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in New Hudson,MI.

Application Deadline

This position is anticipated to close on Sep 26, 2025.