Administrative Assistant Job at City Personnel in Providence

Overview

Do you want to be the vital center of a successful Providence office? A local Rhode Island company needs a highly organized and efficient Administrative Assistant to join our team. This is your chance to make a significant impact – apply today!

Compensation and Benefits:

• Hourly Rate: $19 - $22
• Immediate Start

Base pay range

$19.00/hr - $22.00/hr

Responsibilities

• Provide comprehensive administrative support to executive team members and other staff throughout the office.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare professional correspondence, reports, and presentations using the Microsoft Office Suite (Word, Excel, PowerPoint).
• Handle a high volume of phone calls and emails with professionalism and courtesy.
• Maintain well-organized filing systems, both in physical and digital formats.
• Greet visitors warmly and maintain a welcoming and professional office environment.
• Assist with the planning and coordination of company events.
• Manage office supplies and equipment, ensuring adequate inventory levels.
• Process invoices and expense reports accurately and efficiently.
• Assist with other administrative tasks as needed, demonstrating flexibility and a willingness to learn new skills.

Qualifications

• High school diploma or equivalent is required
• Proficient in the use of the Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent organizational, time management, and communication abilities.
• Ability to work effectively both independently and collaboratively as part of a team.
• Strong attention to detail and commitment to accuracy in all tasks.
• Ability to prioritize tasks effectively and manage multiple deadlines simultaneously.
• Professional demeanor and exceptional customer service skills.
• Experience with office management software (e.g., Asana, Monday.com) is considered a plus.
• Minimum of 1-2 years of proven administrative experience.

About City Personnel

City Personnel, Inc. is your trusted local recruitment partner based in Providence, RI. For nearly 20 years, we’ve been connecting top talent with leading companies in Rhode Island and Southern Massachusetts. We offer temporary, temporary-to-permanent, or permanent positions. Contact us at (401) 331-2311 to find your perfect job match!

Equal Opportunity Employer: City Personnel does not discriminate on the basis of race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us at admin@citypersonnel.net.

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Administrative and Public Relations
• Industries: Staffing and Recruiting

Get notified about new Administrative Assistant jobs in Providence, RI.