Administrative Assistant Job at Stevens & Lee in Providence

Direct message the job poster from Stevens & Lee

Job Overview

We are seeking a reliable and detail-oriented Administrative Assistant to join our team. The ideal candidate will support daily office operations by handling administrative tasks. This position is a great opportunity for someone looking to contribute to a productive and professional workplace.

Key Responsibilities

• GENERAL OFFICE: Document scanning, naming, and uploading to iManage as needed; assist with preparing binders; assist with file maintenance and document assembly; sorting and distributing incoming mail; copy machine maintenance (fill large copy machines every morning and prior to end of day and as needed); photocopying/scanning; deliveries to courts, post office, Federal Express and miscellaneous errands; maintain list of supplies to be restocked.
• RECEPTION AREA: Overflow to AI receptionist; answer lobby phone for incoming guests/clients; cover reception area when scheduled meetings are taking place; route guests/clients to appropriate conference room or attorney.
• OFFICE MAINTENANCE: Maintain readiness of conference rooms and setup for virtual/in-person meetings; stock refrigerator; load/unload dishwasher; set up and breakdown of firm lunches, meetings and other events.

Qualifications

• High school diploma or equivalent (associate’s or bachelor’s degree is a plus)
• Proven experience in an administrative or office support role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general computer literacy
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Professional demeanor and customer service skills
• Familiarity with office equipment

The firm is not accepting resumes from search firms for this position.

In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

Providence, RI