Administrative Assistant Job at Nwestco LLC in Kalispell

Overview

Join Nwestco LLC as an Administrative Assistant in Kalispell, MT. We lead in the Petroleum and Car Wash Equipment industry and seek a skilled professional who is safety-focused and ready to grow with a company that values experience.

Pay starts at $19/hr and varies by experience and includes benefits PTO and 401k.

Responsibilities

• Be the first point of contact for incoming calls, providing professional and efficient support.


• Review, code, and reconcile credit card receipts with accuracy.


• Create and process work orders under manager direction in Fieldpoint.


• Manage accounts payable, invoicing, accounts receivable, and credit applications.


• Track customer payments, deposits, and monthly statements.


• Collect, organize, and process branch bills with precision.


• Maintain and order office supplies as needed.


• Support managers and field teams with administrative tasks that keep projects running smoothly.

Qualifications

• High school diploma or equivalent (some college or business coursework preferred).


• 1–3 years of administrative, AP, or office support experience—construction or service industry background is a plus.


• Experience with NetSuite and/or Fieldpoint (or similar ERP/field service systems).


• Strong communication and interpersonal skills for working with customers, vendors, and colleagues.


• Proficiency in Google Docs/Sheets and the ability to learn new software quickly.


• Exceptional organizational skills, accuracy, and the ability to manage multiple deadlines.


• Problem-solving mindset and initiative to anticipate and resolve billing/collection issues.

Travel & Conditions

Some positions require travel and overnight stays. Travel expenses will be covered by Nwestco, LLC. Pre-employment requirements include:

• Ability to pass pre-employment drug screening and background check; safety-sensitive positions require a comprehensive drug test.


• A valid driver\'s license with a clean driving record over the past 5 years.

Why Join Nwestco?

About: We value diversity, people, and a culture of relentless excellence. Benefits include:

• Competitive compensation and benefits package (401(k) with matching, medical, dental, vision, life insurance, disability coverage, generous PTO, clothing allowance, paid holidays, and more).


• Opportunities for career growth.

Nwestco, LLC is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by law.

If you meet the qualifications and are excited about this opportunity, apply and take the next step in your career with Nwestco LLC. For more information, visit www.nwestco.com.