Administrative Assistant Job at Locating Inc in Upland

Overview

Administrative Assistant role at Locating Inc. Location: Upland, CA. This is a full-time position reporting to Procurement Management. The role may require occasional travel.

What you’ll do

• Maintain electronic filing systems and project records; manage records, filing, and telephone inquiries.
• Assist in obtaining permits and licenses; maintain subcontractor contacts.
• Notify the Safety Department of crew locations; verify invoices to shippers and quotes to invoices.
• Code invoices for project manager approval and maintain the PO log; maintain various job trackers (Excel).
• Collect, assemble and report production weekly; process billing (units/firm bid); update job tracking reports.
• Print drawings and documentation; monitor, log, and submit new bids; collect timesheets and prepare payroll recap.
• Check timesheets for accuracy; coordinate with internal accounting to provide reports and forms as requested.
• Report weekly equipment usage to the equipment department; provide assistance to Procurement Manager, Supervisors, and field employees as needed.
• Perform other related duties as assigned.

What you’ll need

• At least 1-3 years of relevant experience; strong organizational skills and attention to detail.
• Excellent verbal and written communication skills; computer literate with Microsoft Office (Excel, Word, etc.).
• Self-starter with ability to work independently; good people skills and positive interaction with management, colleagues, and third parties.
• Ability to multitask in a fast-paced environment and follow instructions; problem-solving aptitude.
• Demonstrates a positive, outgoing personality and adaptability to learn new skills.
• Construction industry experience (additional qualification).
• Typical office environment with occasional lifting up to 20 lbs; some travel in Southern California.
• Standard hours: Monday–Friday, 8:00 AM–5:00 PM, with flexibility for nights and weekends.

Benefits and compensation

Base pay range: $20.00/hr - $24.00/hr.

Pay and benefits include Weekly Paychecks, Paid Time Off, Parental Leave, Holidays; Insurance (medical, prescription drug, dental, vision, disability, life); 401(k) with Company Match; Stock Purchase Plan; Education Reimbursement; Legal Insurance.

Equal opportunity

Our company is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.