Administrative Assistant Job at Mentor Technical Group in Carolina

Overview

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, Puerto Rico, and Boston, United States, we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America.

Responsibilities

• Facilitate meeting set up
• Facilitate meetings, take notes, and distribute meeting minutes
• Assist in network approvals
• Event/large meeting planning
• Internal Teambuilding events – quarterly
• Other events – as needed
• Serve as delegate in Concur to assist with travel arrangements. Submit travel authorization forms and expense reports.
• Onboarding assistance
• Maintain onboarding checklists/materials
• Order items for new hires
• Communicate with contract new hires on first day expectations, where to park, etc.
• Escort contract new hires to receive laptops, Lilly badges, etc.
• Ensure appropriate training courses are on contract new hire calendars and Learning Plans
• Maintain office supply cabinet
• Order supplies/gear
• Supplement team ordering goods and services in Ariba
• Other duties as assigned

Qualifications

• BBA in Office System, Human Resoruces or related area.
• Strong understanding of the Microsoft Office Suite
• Excellent communication and interpersonal skills
• Additional Preferences:
• 2+ years of experience as an administrative assistant
• Experience with Concur and Ariba
• Experience with event planning

Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley.

Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law.