Receptionist Job at ALL AMERICAN FACILITIES MAINTENANCE, INC in Sunrise

Overview

The receptionist attends to visitors and handles inquiries by phone and in person. This role also provides information about the organization to the public, clients, and customers.

Responsibilities

• Answers telephone (250-300 calls a day), screens and directs calls to the requested team member.
• Takes and relays messages.
• Answers inquiries about the company.
• Greets visitors warmly and ensures they are comfortable.
• Monitors visitor access and maintains security awareness.
• Calls co-workers waiting for visitors and books them a room to meet in.
• Ensures reception area and front conference room are clean and organized.
• Ensures front conference room is stocked with beverages (coffee, stirrers, cups, etc.).
• Ensures conference room is set up for client visits (notebooks, water, pens, etc.).
• Checks and refills/cleans the coffee machine every morning and keeps inventory on coffee supplies.
• Coordinates mail flow in and out of the office.
• Keeps accurate inventory on office supplies and provides inventory counts to Accounting quarterly.
• Provides clerical support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; maintaining new hire supplies.
• Performs any other related tasks as may be requested from time to time.

Qualifications

• Proven experience as Front Desk Receptionist.
• Familiarity with office machines (e.g., fax, printer, etc.).
• Telephone Skills
• Strong Communication and People Skills
• Problem Solving Skills
• Microsoft Office Skills
• Problem-Solving Skills
• Supply Management
• Professionalism
• Customer Focus
• Organization
• Informing Others
• Ability to work under pressure

Employment Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative