UCNJ Union College of Union County, NJ is hiring: Human Resources Associate in C

Overview

The Human Resources (HR) Associate is responsible for the administrative functions of the HR department. This role involves maintaining the College's human resources policies, procedures, and programs. The HR Associate works collaboratively with the HR team to deliver services across various HR functions, including recruitment, compensation, employee benefits, organizational development, data administration, and training and development.

Responsibilities

Administrative Support

• Maintain accurate and up-to-date employee records.
• Monitor the HR mailbox (HRInfo@ucc.edu) and respond or direct to appropriate HR staff.
• Prepare and process HR-related documentation, such as employment contracts, offer letters, and benefits enrollment forms.
• Coordinate and schedule meetings, interviews, and training sessions.
• Answer phones, direct calls, and respond to general inquiries.

Recruitment, Onboarding, and Separations

• Coordinate interview schedules and communicate with candidates.
• Assist with new hire onboarding, including orientation and documentation for full-time, part-time, adjuncts, and student workers.
• Process terminations for part-time employees, including adjuncts.

Employee Benefits Administration

• Assist with benefits enrollment, changes, and terminations.
• Maintain benefits records and liaise with providers as needed.

Data Administration

• Update and maintain employee data records in the HR information system (HRIS).
• Generate and analyze HR reports as requested.
• Ensure compliance with data protection and privacy regulations.

Training and Development

• Assist in organizing and coordinating training programs and workshops.
• Track employee participation and maintain training records.

Policy Implementation

• Assist in updating and maintaining employee handbooks and policy manuals.

General Administrative Duties

• Answer phones, direct calls, and respond to general inquiries.
• Support other administrative tasks as needed to ensure smooth departmental operations.

Other Responsibilities

• Provide general support to the HR team in various projects and initiatives.
• Stay informed about relevant HR trends and best practices.
• Other duties as assigned.

Qualifications

Education

Associate’s degree in Human Resources, Business or a related field required.

Preferred Experience

• Minimum of 1-2 years of experience in an administrative or HR-related role, preferred.
• Familiarity with HR systems and databases is an advantage.
• Experience in an educational or nonprofit organization is a plus.

Competencies and Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with HRIS and applicant tracking systems (ATS).
• Strong written and verbal communication skills.
• Ability to manage time effectively and prioritize tasks.
• Excellent attention to detail and accuracy.
• Problem-solving skills and the ability to handle confidential information appropriately.

Terms of Employment

Full-time. Flexible schedule to meet department needs. Some evenings, weekends, and extended hours may be required. Ability and willingness to travel on short notice to all on- and off-campus sites as needed by the college. Overtime may be required throughout the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies.

Physical Demands and Work Environment

• This position’s duties are normally performed in a typical interior/residence work environment, based on the activity scheduled.
• Some physical effort required; occasionally lift and/or move up to 25 pounds.
• No or very limited exposure to physical risk.

UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs.

UCNJ Union College of Union College, NJ is an EEO/AAP Employer/Protected Veteran/Disabled

Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management’s right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Note: Creation/Review dates are managed internally and may be updated.

Job Metadata

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative, Customer Service, and Human Resources
• Industries: Non-profit Organizations

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