Government Jobs
ADMINISTRATIVE ASSISTANT (CONFIDENTIAL)
Government Jobs, Visalia, California, United States, 93277
Administrative Assistant (Confidential)
The City of Visalia is recruiting for Administrative Assistant (Confidential). This position will be assigned to the Administrative Department and assist in the City Manager's Office. The City Manager's Office is a part of the Administration Department. This includes the Assistant City Manager, Chief Deputy City Clerk, and Administration Support Staff. Also housed in Administration are the Airport Division, Transit Division, and the Visalia Convention Center. This position provides high-level administrative and clerical support to management staff, involving confidential and complex tasks requiring independent judgment, discretion, and a thorough understanding of departmental policies and procedures. Key responsibilities include managing departmental records and files, preparing correspondence and reports, coordinating meetings, assisting with purchasing and other administrative functions, and covering the front desk of the administration building to serve as the first point of contact for visitors and callers. The role also provides administrative support to the overall office, including the City Manager, Human Resources Division, and the Risk Management Division. Proficiency in office software and the ability to maintain confidentiality are essential for the efficient operation of the department's clerical functions. The ideal candidate will possess strong knowledge of English grammar, spelling, punctuation, and modern office practices, along with a solid understanding of municipal government operations and recordkeeping procedures. They will be skilled in report preparation, research, and proficient in using various computer applications, including word processing. The candidate should be able to interpret and apply departmental policies and procedures, work independently, and manage complex records with accuracy and attention to detail. Excellent written and verbal communication skills are essential, including the ability to draft clear, professional correspondence and reports. Typing speed of at least 55 words per minute is required. Experience assisting with hiring processes, training, and a willingness to learn new systems is highly desirable. The City of Visalia offers a competitive total compensation package that includes: Monthly Salary: $4,848 - $6,095 CalPERS Retirement Program Health, Dental, and Vision Insurance Longevity Pay Tuition Reimbursement Onsite City Health and Wellness Clinic (no out of pocket expense) Review the Benefits tab for more information. If work-life balance is important to you, consider living in a thriving community that offers the most affordable housing in California with a typical commute time of less than 20 minutes. With a population of over 146,000, Visalia offers small town charm with metropolitan amenities. Visalia has a world class health care system, our own Sequoia Symphony Orchestra, a flourishing arts community, a minor league baseball team, a downtown convention center, and numerous fine dining establishments. As the Tulare County seat, Visalia is the principal retail center in the region, and home to several large industrial employers. Visalia has a vibrant downtown district, safe neighborhoods, excellent schools, institutions for higher learning, and low cost of living. The City has many community parks, organized team sports, a municipal golf course and private country club, a multi-sport family-oriented regional sports park, and numerous outdoor and recreational activities. Located in the heart of California's San Joaquin Valley, Visalia offers easy access to the nearby mountains, national parks, lakes and rivers which provide year-round opportunities for sports and recreation within an hour or less. Visalia was ranked as the top Central Valley community and one of seven California cities in the top 25 of Gallup Sharecare's latest State of American Well Being Index. Our strong sense of community and social well-being keeps Visalians happy, healthy, and moving forward. Come discover all Visalia has to offer! The City of Visalia is an Equal Opportunity Employer.
The City of Visalia is recruiting for Administrative Assistant (Confidential). This position will be assigned to the Administrative Department and assist in the City Manager's Office. The City Manager's Office is a part of the Administration Department. This includes the Assistant City Manager, Chief Deputy City Clerk, and Administration Support Staff. Also housed in Administration are the Airport Division, Transit Division, and the Visalia Convention Center. This position provides high-level administrative and clerical support to management staff, involving confidential and complex tasks requiring independent judgment, discretion, and a thorough understanding of departmental policies and procedures. Key responsibilities include managing departmental records and files, preparing correspondence and reports, coordinating meetings, assisting with purchasing and other administrative functions, and covering the front desk of the administration building to serve as the first point of contact for visitors and callers. The role also provides administrative support to the overall office, including the City Manager, Human Resources Division, and the Risk Management Division. Proficiency in office software and the ability to maintain confidentiality are essential for the efficient operation of the department's clerical functions. The ideal candidate will possess strong knowledge of English grammar, spelling, punctuation, and modern office practices, along with a solid understanding of municipal government operations and recordkeeping procedures. They will be skilled in report preparation, research, and proficient in using various computer applications, including word processing. The candidate should be able to interpret and apply departmental policies and procedures, work independently, and manage complex records with accuracy and attention to detail. Excellent written and verbal communication skills are essential, including the ability to draft clear, professional correspondence and reports. Typing speed of at least 55 words per minute is required. Experience assisting with hiring processes, training, and a willingness to learn new systems is highly desirable. The City of Visalia offers a competitive total compensation package that includes: Monthly Salary: $4,848 - $6,095 CalPERS Retirement Program Health, Dental, and Vision Insurance Longevity Pay Tuition Reimbursement Onsite City Health and Wellness Clinic (no out of pocket expense) Review the Benefits tab for more information. If work-life balance is important to you, consider living in a thriving community that offers the most affordable housing in California with a typical commute time of less than 20 minutes. With a population of over 146,000, Visalia offers small town charm with metropolitan amenities. Visalia has a world class health care system, our own Sequoia Symphony Orchestra, a flourishing arts community, a minor league baseball team, a downtown convention center, and numerous fine dining establishments. As the Tulare County seat, Visalia is the principal retail center in the region, and home to several large industrial employers. Visalia has a vibrant downtown district, safe neighborhoods, excellent schools, institutions for higher learning, and low cost of living. The City has many community parks, organized team sports, a municipal golf course and private country club, a multi-sport family-oriented regional sports park, and numerous outdoor and recreational activities. Located in the heart of California's San Joaquin Valley, Visalia offers easy access to the nearby mountains, national parks, lakes and rivers which provide year-round opportunities for sports and recreation within an hour or less. Visalia was ranked as the top Central Valley community and one of seven California cities in the top 25 of Gallup Sharecare's latest State of American Well Being Index. Our strong sense of community and social well-being keeps Visalians happy, healthy, and moving forward. Come discover all Visalia has to offer! The City of Visalia is an Equal Opportunity Employer.