Penn State University
Administrative Assistant, Office of Development Administration
Penn State University, University Park, Pennsylvania, United States, 16802
Administrative Assistant
Penn State is currently seeking an Administrative Assistant in supporting The Office of Development Administration. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country. Reporting to the Assistant Vice President of Development Administration and working closely with a wide array of DDAR and University units, as well as other partners, this Administrative Assistant will: Provide critical administrative support including maintaining budgets, developing and updating spreadsheets, and managing scheduling and calendars; Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications; Develop and present reports to DDAR leadership utilizing various databases and Microsoft applications; Support the AVP of Development Administration in non-routine and confidential administrative duties, frequently liaising with leadership across University units; Assist, as needed, in scheduling phone screens, preparing and facilitating on-campus interview schedules; making flight and hotel arrangements for candidate visits; and coordinating related candidate expense reports and reimbursements; Perform all duties as Facilities Coordinator such as, leased space communication, assisting in staff moves, and providing appropriate access for employees; Assign specialized trainings to employees as needed. The successful candidate will have: Experience in handling and protecting strictly confidential information; The ability to create and maintain an inclusive and respectful environment for all students and colleagues; Project management and computer skills, strong familiarity with databases and Microsoft software is a plus; Exemplary interpersonal and communication skills with an exceptional attention to detail; Experience in expense reporting and familiarity with Penn State systems is preferred; A proven ability to self-motivate and work both independently and as part of a team; A commitment to professional development, learning, and being mentored. DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process. Minimum Education, Work Experience & Required Certifications: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience. Required Certifications: None. Penn State's Division of Development and Alumni Relations: If you believe in the power of higher educationand philanthropyto shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Building a Career and a Life at Penn State: Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroomit's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world. This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues. Background Checks/Clearances: Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. Salary & Benefits: The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. Campus Security Crime Statistics: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review. EEO Is The Law: Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
Penn State is currently seeking an Administrative Assistant in supporting The Office of Development Administration. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State's future and contribute to one of the most successful fundraising and alumni relations operations in the country. Reporting to the Assistant Vice President of Development Administration and working closely with a wide array of DDAR and University units, as well as other partners, this Administrative Assistant will: Provide critical administrative support including maintaining budgets, developing and updating spreadsheets, and managing scheduling and calendars; Articulate Penn State's needs, ambitions, and values through excellent informal and formal communications; Develop and present reports to DDAR leadership utilizing various databases and Microsoft applications; Support the AVP of Development Administration in non-routine and confidential administrative duties, frequently liaising with leadership across University units; Assist, as needed, in scheduling phone screens, preparing and facilitating on-campus interview schedules; making flight and hotel arrangements for candidate visits; and coordinating related candidate expense reports and reimbursements; Perform all duties as Facilities Coordinator such as, leased space communication, assisting in staff moves, and providing appropriate access for employees; Assign specialized trainings to employees as needed. The successful candidate will have: Experience in handling and protecting strictly confidential information; The ability to create and maintain an inclusive and respectful environment for all students and colleagues; Project management and computer skills, strong familiarity with databases and Microsoft software is a plus; Exemplary interpersonal and communication skills with an exceptional attention to detail; Experience in expense reporting and familiarity with Penn State systems is preferred; A proven ability to self-motivate and work both independently and as part of a team; A commitment to professional development, learning, and being mentored. DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process. Minimum Education, Work Experience & Required Certifications: Associate Degree 4+ years of relevant experience; or an equivalent combination of education and experience. Required Certifications: None. Penn State's Division of Development and Alumni Relations: If you believe in the power of higher educationand philanthropyto shape the public good, you'll excel right here in Penn State's Division of Development and Alumni Relations (DDAR). Our organization includes more than 500 professionals engaging a community of more than 800,000 alumni who believe in the power of giving back. Across our interdisciplinary teams of fundraisers, alumni relations professionals, communicators, event planners, financial experts, and more, there is a place for you to make a difference in the lives of students and faculty while taking your own career to new heights. Building a Career and a Life at Penn State: Across all campuses and an online World Campus, our 100,000 students and 17,000 faculty and staff know the real measure of success goes beyond the classroomit's the positive impact made on communities across the globe. Penn State consistently ranks among the top academic and research universities in the world. This position is based at the University Park campus, located in State College, Pennsylvania. State College is ranked among the lowest-stress and safest small cities in the country, with excellent public schools, beautiful parks and other natural assets, and a broad range of cultural and athletic events and venues. Background Checks/Clearances: Employment with the University will require successful completion of background check(s) in accordance with University policies. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver's license and successful completion of a motor vehicle records check will be required in addition to standard background checks. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. Salary & Benefits: The salary range for this position, including all possible grades, is $42,100.00 - $61,000.00. Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. Campus Security Crime Statistics: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review. EEO Is The Law: Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. The Pennsylvania State University is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.