University of Illinois
Office Support Assistant - University of Illinois Extension
University of Illinois, Louisville, Illinois, United States, 62858
Office Support Assistant
Work under direct supervision of the County Director to support the needs of the Extension office. General Office Duties: Serve as primary staff to open and close the unit offices. Serve as first point of contact for the office by answering telephone calls and assisting walk in clients. Assist in gathering, opening, and distributing mail to staff. Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations. Maintain all county mailing and email lists. Assist volunteer groups with clerical needs as directed by staff. Fiscal: Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist. Replenishing funds in postage meter and manage postal systems. Solicit and handle donations including updating the database, preparing deposits, and generating receipts. Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices. Additional fiscal duties as requested by the County Director and Unit Office Support Specialist. Misc: Other duties as assigned. Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work. To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu. High school diploma or equivalent. Any one or combination totaling six (6) months from the categories below: College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 15 semester hours equals six (6) months Work experience performing office/clerical activities, including use of computer systems. Clerical and office environment knowledge and skills. Capacity to communicate both verbally and written with a wide variety of people. Meet the public with a pleasant, composed and cordial manner and speak clearly and concisely. Skill in working independently, while positively contributing as part of a professional office team. Good listening skills. Computer expertise, including Microsoft Office Suite.
Work under direct supervision of the County Director to support the needs of the Extension office. General Office Duties: Serve as primary staff to open and close the unit offices. Serve as first point of contact for the office by answering telephone calls and assisting walk in clients. Assist in gathering, opening, and distributing mail to staff. Assist County Director, Unit Educators, and program support staff with clerical needs for programming as requested, such as preparing materials, making copies and assisting with room reservations. Maintain all county mailing and email lists. Assist volunteer groups with clerical needs as directed by staff. Fiscal: Report and transfer all fiscal expenditure/receipt documents as directed to Unit Office Support Specialist. Replenishing funds in postage meter and manage postal systems. Solicit and handle donations including updating the database, preparing deposits, and generating receipts. Work with office staff on office supplies, educational supplies, and equipment ordering for the county offices. Additional fiscal duties as requested by the County Director and Unit Office Support Specialist. Misc: Other duties as assigned. Comply with Affirmative Action/Equal Opportunity policies/guidelines in all aspects of Extension work. To perform the functions of this position, the employee will be required to perform work both within an office and outside in the communities that are served and must have the capability to travel from one location to the other in a timely fashion. Employee is responsible for securing personal transportation. A valid driver's license is preferred. Some work will be required during evenings and/or weekends. When working, the employee may be exposed to a variety of environmental factors to include, but not limited to, hot or cold weather, exposure to noise and allergens, and uneven ground. In performing the functions of this position, the employee may be subjected to various mental and physical demands as well to include, but not limited to, independently traveling to and performing work at different locations, ability to move, transfer and/or transport items that may occasionally weigh up to forty (40) pounds and frequently weigh up to twenty (20) pounds, and twisting, pushing and pulling movements. More detailed information regarding the functions of this position (including the physical, mental, and environmental requirements of the position) may be obtained from Human Resources for the College of Agricultural, Consumer and Environmental Sciences (ACES) by contacting hr@aces.illinois.edu. High school diploma or equivalent. Any one or combination totaling six (6) months from the categories below: College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 15 semester hours equals six (6) months Work experience performing office/clerical activities, including use of computer systems. Clerical and office environment knowledge and skills. Capacity to communicate both verbally and written with a wide variety of people. Meet the public with a pleasant, composed and cordial manner and speak clearly and concisely. Skill in working independently, while positively contributing as part of a professional office team. Good listening skills. Computer expertise, including Microsoft Office Suite.