Direct Supply, Inc. is hiring: Administrative Assistant in Milwaukee

**Position Summary:**Direct Supply is building the future of healthcare technology with industry-leading products, solutions and platforms to help improve the lives of millions of seniors and those who care for them.* **Communicates Effectively** – Develops and delivers impactful communications for diverse audiences across channels. Excels in both small and large group interactions. Captures attention, actively listens, and guides discussions towards targeted goals.* **Delivers Results** – Seizes new opportunities and tackles challenges head-on with urgency. Takes initiative and consistently hits goals. Zeroes in on key priorities for results. Drives progress through uncertainty and moves others to action.* **Optimizes Work Processes** – Streamlines workflows by harnessing data, AI, and technology. Identifies opportunities for efficiency and incorporates new processes and technology. Defines new success measures.* Demonstrated , especially when handling sensitive information.**What You’ll Do and Impact:*** Manage and prioritize complex calendars, schedule domestic travel, and oversee logistics for high-profile meetings and events.* Plan and execute internal events, off-sites, customer meetings, and cross-functional sessions, including communications, agendas, catering, and space coordination.* Prepare polished customer-facing materials, business reviews, and executive presentations under tight deadlines.* Leverage AI-enabled tools to automate workflows, draft content, and generate reports that inform business decisions.* Serve as a bridge between Enterprise Marketing and BSG leadership, ensuring clear communication and follow-through.* Continuously identify opportunities to optimize processes and improve leader and team efficiency.* Collaborate across internal teams to support initiatives and ensure smooth execution.* Demonstrated discretion in handling confidential and sensitive information**Additional Items of Interest:*** Bachelor’s degree in Business, Marketing, Communications, or related field preferred* Previous exposure to marketing, sales, or operational leadership teams preferred*Job to be performed in the location listed. Generous benefit package available. Click to learn more.**Direct Supply, Inc. and its U.S. subsidiaries are equal opportunity and affirmative action employers committed to diverse workforces.** 2013 to 2025 Direct Supply, Inc. All rights reserved.*In the Administrative Assistant position, you’ll provide proactive, high-level administrative support to senior leaders across Enterprise Marketing and the Building Solutions Group. You’ll coordinate complex calendars, manage communications, and streamline workflows using both traditional and AI-enabled tools. This role is ideal for someone who thrives in a fast-paced environment, loves organization, and finds purpose in helping leaders and teams succeed.**Skills Needed:** Strong **project coordination skills to manage multiple initiatives** simultaneously while ensuring timely and accurate execution. **ability to maintain confidentiality and professionalism**Provide confidential administrative support to the VP of Enterprise Marketing and senior leaders across the Building Solutions Group. Capture meeting notes and ensure action items, deadlines, and stakeholder responsibilities are tracked and completed. Coordinate and execute department-wide events and meetings, managing logistics, communications, and materials to ensure a smooth and engaging experience.**Experience:** 3+ years of experience supporting executives, senior leaders, or multi-department functions in a business environment Proficiency with Microsoft Office Suite and comfort with AI-enabled tools, cloud systems, and virtual collaboration platformsStrong written and verbal communication skills with the ability to clearly present information and ideas Proven ability to manage multiple priorities with strong organizational and time management skills Experience with dashboards or reporting tools such as Power BI, Salesforce, or Smartsheet Direct Supply delivers solution-drivenplatforms, products and services to helpsolve the toughest challenges facingSenior Living and Healthcare. For morethan 35 years, we’ve grown consistentlywhile expanding our offering ofinnovative solutions for virtually everycritical area of senior health across thecontinuum of care.If you asked our 1,200+ Partners whatseparates Direct Supply from otherapplied technology companies, it’s thatwe are 100% employee owned anddriven to work with a purpose. Every day,we strive to honor our mission ofenhancing the lives of millions ofseniors and healthcare professionals ina results-oriented agile environment thatgives our Partners the necessary toolsand flexibility to truly bring what’s nextto Healthcare. #J-18808-Ljbffr