American Event Services is hiring: Receptionist in Danville

Overview

Purpose: First point of contact for visitors, clients, and callers, creating a positive and welcoming first impression while handling various administrative and clerical tasks to ensure the smooth functioning of the front office and support the overall efficiency of the organization.

Responsibilities

• Answering and Routing Calls: Managing incoming calls, taking messages, and forwarding calls to the correct individuals.
• Greeting and Directing Visitors: Welcoming guests, verifying their identification, and directing them to the appropriate person or office; maintaining and filing visitor logs.
• Handling Correspondence: Sorting and distributing incoming and outgoing mail and handling email correspondence.
• Maintaining Office Supplies: Monitoring inventory and ordering necessary supplies.
• Providing General Administrative Support: Performing tasks like data entry, filing, and other clerical duties as directed.
• Ensuring a Welcoming Environment: Maintaining a clean and organized reception area and providing a positive first impression of the company.
• Handling Company Events: Assist in the planning, coordination, and setting up of company events.

Qualifications

• Proficient in Microsoft Office, such as Word, Excel, Outlook and PowerPoint and other basic computer applications.
• Excellent verbal and written communication skills.
• Excellent customer service skills.
• Ability to multi-task, prioritize effectively, and maintain accurate records.
• Ability to problem solve.
• Ability to maintain a professional appearance, demeanor, and attitude.
• Effective at maintaining composure in dealing with high-stress situation.