Sunnyvale Independent School District
Administrative Assistant - CTE and Advanced Academics
Sunnyvale Independent School District, Sunnyvale, Texas, United States, 75182
Position Type:
Secretarial/Clerical
Date Posted: 6/16/2025
Location: Sunnyvale High School Position Title:
Administrative Assistant (CTE/Adv. Academics)
Wage/Hour Status:
Nonexempt Reports to:
Principal and Exec. Dir. of Teaching & Learning
Pay:
$18.00/hour Dept./School:
Sunnyvale High School / Central Office
Date:
June 13, 2025 Length of Work Year:
197 days (10 months)
School Year:
2025-2026
Primary Purpose: The Administrative Assistant for Career & Technical Education (CTE) and Advanced Academics provides critical administrative, logistical, and operational support to district initiatives related to CTE, Dual Credit, and College, Career, and Military Readiness (CCMR). This role ensures efficient coordination of day-to-day activities, supports data and compliance functions, facilitates professional development efforts, and strengthens communication between district departments, campuses, industry partners, and higher education institutions.
Position is grant funded for the 2025-2026 and 2026-2027 school years.
Qualifications: Education/Certification: High School diploma or equivalent required Associate or Bachelor degree preferred
Special Knowledge/Skills: Knowledge of Texas CCMR indicators, CTE programs, and/or dual credit structures is highly desirable Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data systems (e.g. PEIMS, TEAMS, or other student information systems) Strong organizational, communication, and time management skills Ability to manage multiple tasks, work independently, and adapt to changing priorities in a fast-paced environment
Experience: Minimum of three years of administrative experience; preferably in a K-12 or educational setting
Major Responsibilities and Duties: Administrative and Operational Support
Assist with scheduling, correspondence, documentation, and meeting coordination for the CTE, Dual Credit, and CCMR teams. Maintain accurate records, files, and tracking systems related to student participation, programs, partnerships, and certifications. Support grant tracking and documentation, including data collection and report preparation for compliance and performance reporting. Data and Compliance
Assist in collecting, organizing, and validating PEIMS and CCMR-related data to ensure accurate state reporting and accountability. Generate regular reports on program performance for CTE, dual credit enrollment, and CCMR outcomes for district leaders and campus staff. Monitor deadlines and maintain compliance with state and federal regulations related to CTE, dual credit, and postsecondary readiness. Program and Partnership Coordination
Help manage communication and documentation with industry partners, postsecondary institutions, and certification entities. Support campus administrators and counselors in implementing dual credit and career pathway opportunities. Assist in coordinating board documentation for academic partnerships and programs. Team and Department Collaboration
Support the implementation of district wide instructional initiatives by collaborating with school leadership and staff. Maintain confidentiality and a high level of professionalism while supporting department operations and workflow. Other duties as assigned. Other
Follow district safety protocols and emergency procedures. Supervisory Responsibilities: Supervise, evaluate, and recommend the hiring and firing of directors and other assigned personnel. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used:
Standard office equipment including personal computer and peripherals Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion:
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light lifting and carrying (less than 15 pounds) Environment:
May work prolonged or irregular hours; moderate noise levels typical of a school office setting; frequent districtwide travel to support campuses, events, and partnerships. Regular and punctual attendance at the assigned worksite is required. Remote work is not an option for this position. Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
Application Procedures: District Employees:
Complete online application through Frontline Applitrack (https://www.applitrack.com/sunnyvaleisd/onlineapp/) and Complete District Transfer form and submit to Human Resources Outside Applicants : Complete online application through Frontline Applitrack (https://www.applitrack.com/sunnyvaleisd/onlineapp/) and address questions to: Ms. Courtney Sharkey Mr. Carlos Soliz Executive Director of Teaching & Learning Principal Sunnyvale ISD Sunnyvale High School 417 E Tripp Rd 222 N Collins Rd Sunnyvale, TX 75182 Sunnyvale, TX 75182
Attachment(s):
Administrative Assistant - CTE and Advanced Academics.pdf
Date Posted: 6/16/2025
Location: Sunnyvale High School Position Title:
Administrative Assistant (CTE/Adv. Academics)
Wage/Hour Status:
Nonexempt Reports to:
Principal and Exec. Dir. of Teaching & Learning
Pay:
$18.00/hour Dept./School:
Sunnyvale High School / Central Office
Date:
June 13, 2025 Length of Work Year:
197 days (10 months)
School Year:
2025-2026
Primary Purpose: The Administrative Assistant for Career & Technical Education (CTE) and Advanced Academics provides critical administrative, logistical, and operational support to district initiatives related to CTE, Dual Credit, and College, Career, and Military Readiness (CCMR). This role ensures efficient coordination of day-to-day activities, supports data and compliance functions, facilitates professional development efforts, and strengthens communication between district departments, campuses, industry partners, and higher education institutions.
Position is grant funded for the 2025-2026 and 2026-2027 school years.
Qualifications: Education/Certification: High School diploma or equivalent required Associate or Bachelor degree preferred
Special Knowledge/Skills: Knowledge of Texas CCMR indicators, CTE programs, and/or dual credit structures is highly desirable Proficient in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and data systems (e.g. PEIMS, TEAMS, or other student information systems) Strong organizational, communication, and time management skills Ability to manage multiple tasks, work independently, and adapt to changing priorities in a fast-paced environment
Experience: Minimum of three years of administrative experience; preferably in a K-12 or educational setting
Major Responsibilities and Duties: Administrative and Operational Support
Assist with scheduling, correspondence, documentation, and meeting coordination for the CTE, Dual Credit, and CCMR teams. Maintain accurate records, files, and tracking systems related to student participation, programs, partnerships, and certifications. Support grant tracking and documentation, including data collection and report preparation for compliance and performance reporting. Data and Compliance
Assist in collecting, organizing, and validating PEIMS and CCMR-related data to ensure accurate state reporting and accountability. Generate regular reports on program performance for CTE, dual credit enrollment, and CCMR outcomes for district leaders and campus staff. Monitor deadlines and maintain compliance with state and federal regulations related to CTE, dual credit, and postsecondary readiness. Program and Partnership Coordination
Help manage communication and documentation with industry partners, postsecondary institutions, and certification entities. Support campus administrators and counselors in implementing dual credit and career pathway opportunities. Assist in coordinating board documentation for academic partnerships and programs. Team and Department Collaboration
Support the implementation of district wide instructional initiatives by collaborating with school leadership and staff. Maintain confidentiality and a high level of professionalism while supporting department operations and workflow. Other duties as assigned. Other
Follow district safety protocols and emergency procedures. Supervisory Responsibilities: Supervise, evaluate, and recommend the hiring and firing of directors and other assigned personnel. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used:
Standard office equipment including personal computer and peripherals Posture:
Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion:
Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting:
Occasional light lifting and carrying (less than 15 pounds) Environment:
May work prolonged or irregular hours; moderate noise levels typical of a school office setting; frequent districtwide travel to support campuses, events, and partnerships. Regular and punctual attendance at the assigned worksite is required. Remote work is not an option for this position. Mental Demands:
Work with frequent interruptions; maintain emotional control under stress
Application Procedures: District Employees:
Complete online application through Frontline Applitrack (https://www.applitrack.com/sunnyvaleisd/onlineapp/) and Complete District Transfer form and submit to Human Resources Outside Applicants : Complete online application through Frontline Applitrack (https://www.applitrack.com/sunnyvaleisd/onlineapp/) and address questions to: Ms. Courtney Sharkey Mr. Carlos Soliz Executive Director of Teaching & Learning Principal Sunnyvale ISD Sunnyvale High School 417 E Tripp Rd 222 N Collins Rd Sunnyvale, TX 75182 Sunnyvale, TX 75182
Attachment(s):
Administrative Assistant - CTE and Advanced Academics.pdf