Washoe County School District
General/Bilingual Clerical Aide TEMPORARY (40 hrs./wk., Ends Feb 2026
Washoe County School District, Sparks, Nevada, United States, 89494
Education Support Professionals - ESP/Classified - Clerical
Job Number 2000015883
Start Date
Open Date 09/03/2025
Closing Date
GENERAL CLERICAL AIDE
SUMMARY DESCRIPTION
Under general supervision, performs a variety of routine clerical and office assistance duties; receives, routes and places calls; directs visitors; types a variety of correspondence and forms; maintains records and files. Incumbent performs related work as required.
DISTINGUISHING CHARACTERISTICS
Positions in this classification work at the middle school level, and are assigned duties that are generally limited in scope, less complex in nature than the Senior Clerical Aide and are routinely and repetitively performed according to established procedures.
EXEMPLARY DUTIES/RESPONSIBILITIES
Types routine reports, letters, memos, lists, schedules; may perform student attendance office duties, compiling daily attendance sheets and admitting tardy students when necessary; inputs and retrieves information utilizing data and word processing equipment; maintains records, logs, and rosters; organizes and maintains records and files.
May act as receptionist; directs inquiries and provides general information on District policies and procedures; assists the public, parents, school personnel and others by answering questions and taking complaints; receives, distributes and dispatches mail and other materials; and indexes and files a variety of records and forms.
Assists school personnel in special assignments or daily routines.
EMPLOYMENT STANDARDS
Education/Experience: Any experience equivalent to education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
Experience: Six (6) months of responsible experience performing typing, filing and general clerical duties; OR
Education: Successful completion of clerical work experience training program. Knowledge of: Correct English usage, spelling, grammar, and punctuation; basic mathematics; current office methods and procedures including files and records management; mail and document handling; telephone etiquette; common office equipment and its usage.
Skill at: Typing with speed and accuracy; spelling correctly; reading and writing English at a level required for successful job performance; preparing and maintaining accurate and complete records, files and summaries; making mathematical computations; learning to operate various office equipment; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; understanding and carrying out oral and written instructions.
Physical Demands: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.
Work Environment: The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.
The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.
WHEN ASSIGNED TO:
SENIOR CLERICAL AIDE
SUMMARY DESCRIPTION
Under general supervision, performs moderately difficult and responsible clerical work, requiring some independent judgment and application of established office or school policies and procedures. Incumbent performs related work as required.
EXEMPLARY DUTIES/RESPONSIBILITIES
Acts as receptionist in answering telephones greeting visitors; answers questions concerning school or district procedures or directs the public to the appropriate individual; screens visitors to the school or office; sorts and distributes mail; arranges appointments; enrolls and withdraws students from school, i.e., requesting and sending appropriate records; prepares and distributes or maintains all related entry and exit forms; maintains records of departmental personnel, their locations and telephone numbers and records and relays messages for busy or unattended extensions.
Types routine correspondence, reports, forms and notices from rough or plain copy, or manual dictation, or from own composition; proofreads; prepares and assembles materials of a varied nature; organizes and maintains filing systems and records; performs simple research in applying background information or files to assist in answering inquiries.
May assist in the preparation of a variety of federal, state and district reports requiring the assimilation of information and statistical data; performs student attendance office duties, such as admitting tardy students, compiling daily attendance sheets, and referring or contacting homes of the absent students; posts a variety of information to permanent records, including attendance and grades.
In addition to the above, incumbents may be assigned to perform duties relating to Infinite Campus data clean-up as required, based upon IT and/or NDE reports for each school site; Infinite Campus input to ensure that all fields are completed for enrolled students; request of records support for materials to be provided to parents/families of enrolled students; ensure that the primary home language is correctly entered in Infinite Campus; possible data element verification connected to Pulliam implementation; provide support for the Count Day Dry Run; provide support to ensure that Count Day reports are submitted on time and accurately; provide support for various mandatory state reports; balance school reports that are required monthly; and provide support to generate the Master Register of the school.
In addition to the above, those incumbents assigned by the District to perform formal bilingual duties, may perform the following: Performs various verbal translations, and may perform basic written translations, as needed; answering the telephone and taking messages; acting as a point of contact for parents, students, and community representatives; greeting students, staff, and parents and providing necessary assistance; assisting in attendance responsibilities; assisting in interpreting responsibilities relative to student discipline issues, parent conferences, Individual Education Plan meetings for students, Open Houses, and Parent Meetings; policy and procedure communications to parents and students; assisting administration and staff in problem solving, as needed; and functioning as an interpreter for parents when dealing with issues of concerns by parents.
EMPLOYMENT STANDARDS
Education/Experience: Any combination equivalent to education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
Equivalent to a high school diploma; AND
Two (2) years of progressively responsible clerical experience,
Knowledge of: Grammar, spelling, vocabulary and simple mathematical computations; modern office practices, procedures and equipment; familiarity with computers.
Skill at: Using good judgment in applying established guidelines to solve work problems; working independently in completing assigned tasks and in maintaining the standard correspondence, files and reports of the office; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; understanding and carrying out written and oral instructions; efficiently operating typewriters and standard office machines.
Licenses/Certificates: Incumbents assigned by the district to perform formal bilingual duties at the high school level must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. Incumbents selected must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. In order to be hired, applicants who are successful in the interview process, must participate and successfully pass an exam to determine competency. The exam will be coordinated and paid for by WCSD, and administered by TMCC.
Special Considerations: If incumbents are assigned bilingual responsibilities, they may be required to work a flexible schedule, which may include evening hours.
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.
The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.
Site(s) Sparks Middle School
Internal Job Number 2025-26-E255737
Salary
General Clerical Aide - Grade 15 (30 hours per week)
Sch A: $13.42 (entry step) Sch B: $16.13 (entry step)
Bilingual Clerical Aide - Grade 17 (10 hours per week)
Sch A: $15.36 (entry step) Sch B: $18.47 (entry step)
Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here.
Additional Job Information
Temporary employees working less than 6 months do not receive benefits.
New employees will be fingerprinted upon hire and every five years thereafter and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Non-licensed employees will have $58.50 deduction when their fingerprints are completed every five years. Fingerprint fees are subject to change. .
The job offer is conditional until a report is returned from the FBI and Nevada Department of Public Safety that meets the standards of WCSD for employment purposes
Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321.
Job Number 2000015883
Start Date
Open Date 09/03/2025
Closing Date
GENERAL CLERICAL AIDE
SUMMARY DESCRIPTION
Under general supervision, performs a variety of routine clerical and office assistance duties; receives, routes and places calls; directs visitors; types a variety of correspondence and forms; maintains records and files. Incumbent performs related work as required.
DISTINGUISHING CHARACTERISTICS
Positions in this classification work at the middle school level, and are assigned duties that are generally limited in scope, less complex in nature than the Senior Clerical Aide and are routinely and repetitively performed according to established procedures.
EXEMPLARY DUTIES/RESPONSIBILITIES
Types routine reports, letters, memos, lists, schedules; may perform student attendance office duties, compiling daily attendance sheets and admitting tardy students when necessary; inputs and retrieves information utilizing data and word processing equipment; maintains records, logs, and rosters; organizes and maintains records and files.
May act as receptionist; directs inquiries and provides general information on District policies and procedures; assists the public, parents, school personnel and others by answering questions and taking complaints; receives, distributes and dispatches mail and other materials; and indexes and files a variety of records and forms.
Assists school personnel in special assignments or daily routines.
EMPLOYMENT STANDARDS
Education/Experience: Any experience equivalent to education and experience that would provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
Experience: Six (6) months of responsible experience performing typing, filing and general clerical duties; OR
Education: Successful completion of clerical work experience training program. Knowledge of: Correct English usage, spelling, grammar, and punctuation; basic mathematics; current office methods and procedures including files and records management; mail and document handling; telephone etiquette; common office equipment and its usage.
Skill at: Typing with speed and accuracy; spelling correctly; reading and writing English at a level required for successful job performance; preparing and maintaining accurate and complete records, files and summaries; making mathematical computations; learning to operate various office equipment; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; understanding and carrying out oral and written instructions.
Physical Demands: The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work.
Work Environment: The environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, residences, or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals. The work area is adequately lighted, heated, and ventilated.
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.
The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.
WHEN ASSIGNED TO:
SENIOR CLERICAL AIDE
SUMMARY DESCRIPTION
Under general supervision, performs moderately difficult and responsible clerical work, requiring some independent judgment and application of established office or school policies and procedures. Incumbent performs related work as required.
EXEMPLARY DUTIES/RESPONSIBILITIES
Acts as receptionist in answering telephones greeting visitors; answers questions concerning school or district procedures or directs the public to the appropriate individual; screens visitors to the school or office; sorts and distributes mail; arranges appointments; enrolls and withdraws students from school, i.e., requesting and sending appropriate records; prepares and distributes or maintains all related entry and exit forms; maintains records of departmental personnel, their locations and telephone numbers and records and relays messages for busy or unattended extensions.
Types routine correspondence, reports, forms and notices from rough or plain copy, or manual dictation, or from own composition; proofreads; prepares and assembles materials of a varied nature; organizes and maintains filing systems and records; performs simple research in applying background information or files to assist in answering inquiries.
May assist in the preparation of a variety of federal, state and district reports requiring the assimilation of information and statistical data; performs student attendance office duties, such as admitting tardy students, compiling daily attendance sheets, and referring or contacting homes of the absent students; posts a variety of information to permanent records, including attendance and grades.
In addition to the above, incumbents may be assigned to perform duties relating to Infinite Campus data clean-up as required, based upon IT and/or NDE reports for each school site; Infinite Campus input to ensure that all fields are completed for enrolled students; request of records support for materials to be provided to parents/families of enrolled students; ensure that the primary home language is correctly entered in Infinite Campus; possible data element verification connected to Pulliam implementation; provide support for the Count Day Dry Run; provide support to ensure that Count Day reports are submitted on time and accurately; provide support for various mandatory state reports; balance school reports that are required monthly; and provide support to generate the Master Register of the school.
In addition to the above, those incumbents assigned by the District to perform formal bilingual duties, may perform the following: Performs various verbal translations, and may perform basic written translations, as needed; answering the telephone and taking messages; acting as a point of contact for parents, students, and community representatives; greeting students, staff, and parents and providing necessary assistance; assisting in attendance responsibilities; assisting in interpreting responsibilities relative to student discipline issues, parent conferences, Individual Education Plan meetings for students, Open Houses, and Parent Meetings; policy and procedure communications to parents and students; assisting administration and staff in problem solving, as needed; and functioning as an interpreter for parents when dealing with issues of concerns by parents.
EMPLOYMENT STANDARDS
Education/Experience: Any combination equivalent to education and experience that would likely provide the required knowledge and skills is qualifying. A typical way to obtain the knowledge and skills would be:
Equivalent to a high school diploma; AND
Two (2) years of progressively responsible clerical experience,
Knowledge of: Grammar, spelling, vocabulary and simple mathematical computations; modern office practices, procedures and equipment; familiarity with computers.
Skill at: Using good judgment in applying established guidelines to solve work problems; working independently in completing assigned tasks and in maintaining the standard correspondence, files and reports of the office; providing good and responsive customer service; establishing and maintaining effective working relationships; communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; understanding and carrying out written and oral instructions; efficiently operating typewriters and standard office machines.
Licenses/Certificates: Incumbents assigned by the district to perform formal bilingual duties at the high school level must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. Incumbents selected must be able to demonstrate basic oral Spanish translation competencies by passing a Spanish language certification program. Currently the District accepts certification from the Spanish Language Certification Program, Level One, offered by TMCC. In order to be hired, applicants who are successful in the interview process, must participate and successfully pass an exam to determine competency. The exam will be coordinated and paid for by WCSD, and administered by TMCC.
Special Considerations: If incumbents are assigned bilingual responsibilities, they may be required to work a flexible schedule, which may include evening hours.
THIS JOB SPECIFICATION SHOULD NOT BE CONSTRUED TO IMPLY THAT THESE REQUIREMENTS ARE THE EXCLUSIVE STANDARDS OF THE POSITION. INCUMBENTS MAY BE REQUIRED TO FOLLOW ANY OTHER INSTRUCTIONS, AND TO PERFORM ANY OTHER RELATED DUTIES AS MAY BE REQUIRED BY THEIR SUPERVISOR.
The Washoe County School District is committed to providing a safe and respectful learning and working environment for all students, staff, and visitors. The District prohibits bullying, cyber-bullying, harassment, sexual harassment, and/or discrimination based on an individual's actual or perceived race, color, religion, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, genetic information, veterans or military status, marital status, disability or the presence of any sensory, physical or mental handicap in any of its educational programs/activities and employment, or in any program or activity conducted or funded by the U.S. Department of Agriculture. The District prohibits discrimination against any youth group listed in Title 36, as a patriotic society, (i.e. Boy Scouts of America) from access to public school facilities use.
Site(s) Sparks Middle School
Internal Job Number 2025-26-E255737
Salary
General Clerical Aide - Grade 15 (30 hours per week)
Sch A: $13.42 (entry step) Sch B: $16.13 (entry step)
Bilingual Clerical Aide - Grade 17 (10 hours per week)
Sch A: $15.36 (entry step) Sch B: $18.47 (entry step)
Salaries are subject to adjustment and may increase and decrease each fiscal year. New employees hired by Washoe County School District are normally placed on the entry step of the grade of the position. View the salary schedules here.
Additional Job Information
Temporary employees working less than 6 months do not receive benefits.
New employees will be fingerprinted upon hire and every five years thereafter and will have $58.50 deducted from their first paycheck to help defray the cost of fingerprinting. Non-licensed employees will have $58.50 deduction when their fingerprints are completed every five years. Fingerprint fees are subject to change. .
The job offer is conditional until a report is returned from the FBI and Nevada Department of Public Safety that meets the standards of WCSD for employment purposes
Any applicant who would like to request a reasonable accommodation in any step of the selection process should contact Human Resources at (775) 348-0321.