Executive Alliance
Salary : $35000 - $42000
Key Responsibilities
Front Desk & Visitor Relations
Greet and assist all guests, tenants, and clients in a warm, professional manner. Manage guest check-in procedures and ensure appropriate security protocols are followed. Maintain a clean, organized, and visually appealing reception and common areas. Phone & Communication Management
Answer, screen, and direct incoming calls promptly and professionally. Manage and respond to general inquiries via email and phone. Take accurate messages and ensure timely delivery to appropriate team members. Administrative & Operational Support
Schedule and coordinate meetings, conference rooms, and appointments for team members, brokers, and executives. Assist with administrative tasks such as data entry, mail distribution, filing, printing, scanning, and document formatting. Manage office supplies and liaise with vendors to replenish stock and maintain office equipment. Support the coordination of team events, site tours, or tenant meetings. Support to Real Estate Professionals
Assist leasing agents, property managers, and brokers with preparing marketing materials, lease packages, proposals, and meeting binders. Help prepare spaces for client presentations or investor meetings, including audiovisual setup. Maintain confidentiality regarding property transactions, client relationships, and financial details. Input and maintain data in CRM systems or listing databases as needed. Facilities & Tenant Coordination
Serve as liaison between property management staff and tenants for minor requests and visitor access. Report maintenance or IT issues and follow up to ensure resolution. Coordinate courier services, package delivery, and outgoing mail logistics. Job Requirements:
Qualifications & Skills
Education:
High school diploma or equivalent required; associate degree or administrative certifications preferred. Experience:
2+ years in a receptionist or administrative support role; real estate industry experience highly desirable. Professionalism:
Polished, professional appearance and demeanor. Communication:
Strong verbal and written communication skills with a friendly and courteous attitude. Technology:
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with industry tools such as Yardi, VTS, CoStar, or Salesforce is a plus. Organization:
Excellent organizational and multitasking abilities with strong attention to detail.
The Salary Range is $35,000 - $42,000.
Contact Details:
Vince DeMonte
Director of Recruiting
Executive Alliance
vince@execsallied.com
www.execsallied.com
direct dial - 631.498.8329
Key Responsibilities
Front Desk & Visitor Relations
Greet and assist all guests, tenants, and clients in a warm, professional manner. Manage guest check-in procedures and ensure appropriate security protocols are followed. Maintain a clean, organized, and visually appealing reception and common areas. Phone & Communication Management
Answer, screen, and direct incoming calls promptly and professionally. Manage and respond to general inquiries via email and phone. Take accurate messages and ensure timely delivery to appropriate team members. Administrative & Operational Support
Schedule and coordinate meetings, conference rooms, and appointments for team members, brokers, and executives. Assist with administrative tasks such as data entry, mail distribution, filing, printing, scanning, and document formatting. Manage office supplies and liaise with vendors to replenish stock and maintain office equipment. Support the coordination of team events, site tours, or tenant meetings. Support to Real Estate Professionals
Assist leasing agents, property managers, and brokers with preparing marketing materials, lease packages, proposals, and meeting binders. Help prepare spaces for client presentations or investor meetings, including audiovisual setup. Maintain confidentiality regarding property transactions, client relationships, and financial details. Input and maintain data in CRM systems or listing databases as needed. Facilities & Tenant Coordination
Serve as liaison between property management staff and tenants for minor requests and visitor access. Report maintenance or IT issues and follow up to ensure resolution. Coordinate courier services, package delivery, and outgoing mail logistics. Job Requirements:
Qualifications & Skills
Education:
High school diploma or equivalent required; associate degree or administrative certifications preferred. Experience:
2+ years in a receptionist or administrative support role; real estate industry experience highly desirable. Professionalism:
Polished, professional appearance and demeanor. Communication:
Strong verbal and written communication skills with a friendly and courteous attitude. Technology:
Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint); experience with industry tools such as Yardi, VTS, CoStar, or Salesforce is a plus. Organization:
Excellent organizational and multitasking abilities with strong attention to detail.
The Salary Range is $35,000 - $42,000.
Contact Details:
Vince DeMonte
Director of Recruiting
Executive Alliance
vince@execsallied.com
www.execsallied.com
direct dial - 631.498.8329