Administrative Assistant Job at Northeastern University in Boston
Northeastern University, Boston, MA, United States, 02298
Overview
Join to apply for the Administrative Assistant role at Northeastern University.
About The Opportunity
About the D’Amore-McKim School of Business: For over 100 years, the D’Amore-McKim School of Business at Northeastern University has continuously strengthened its foundation of experiential learning and innovation. Today, our mission to enable students to be responsible business leaders of the world capable of working, navigating, and creating in a digital environment is more relevant than ever. We offer unique business-specific and interdisciplinary degree opportunities at the bachelor’s and master’s levels, and lifelong learners benefit from our graduate-level certificates and executive education portfolio. All of these are enhanced by Northeastern\'s global campus system and experience-powered education approach. In addition, our use-inspired faculty and their research focus on transformative impact for humankind. Ultimately, D’Amore-McKim’s values-driven culture and cross-border approach to learning and research empower our students, faculty, alumni, and corporate partners to create impact far beyond the confines of time, discipline, degree, and campus.
Job Summary
The Administrative Assistant will offer general administrative support to faculty and group chairs. Responsibilities include providing frontline assistance to faculty with various academic and administrative matters such as placing book orders, aiding in final exam scheduling, preparing and duplicating course materials, collecting syllabi, assisting with grade change forms, and addressing registrar-related inquiries. Additionally, the Administrative Assistant will serve as a primary source of information for faculty, facilitating the dissemination and collection of essential information.
This position will also involve communicating with and recruiting student workers for departmental roles and tracking their timesheets (Teaching Assistants, Research Assistants, Work Study, and Co-op positions) and supporting Group Chairs in tracking and maintaining departmental budgets and reconciling expenses. The individual will coordinate and assist faculty with travel and funding authorizations, contracts, Concur reimbursement reports, and manage office operations across various suites and front desk functions.