Administrative Assistant Job at Mimecast in California

Mimecast

At Mimecast, we’re on a mission to help organizations around the world keep their data safe, employees productive, and businesses resilient in the face of ever-evolving cyber threats. We’re looking for a detail-oriented, proactive, and resourceful Administrative Assistant I to join our team on a part-time, fully remote basis.

This is an exciting opportunity for someone who thrives in a fast-paced environment and wants to contribute to a global cybersecurity company while enjoying flexibility in their work schedule.

Overview

We are seeking a part-time Administrative Assistant I to provide essential administrative support to our teams, ensuring smooth day-to-day operations in a remote environment.

What You’ll Do

• Managing and organizing calendars, scheduling meetings, and coordinating virtual events across time zones.
• Handling routine correspondence, including drafting emails, preparing documents, and proofreading communications.
• Assisting with travel arrangements, expense reports, and invoice processing.
• Supporting project coordination by tracking tasks, updating documentation, and ensuring deadlines are met.
• Maintaining digital filing systems, shared drives, and internal records for easy access and accuracy.
• Acting as a point of contact for internal stakeholders, vendors, and clients when needed.
• Performing general administrative tasks such as data entry, preparing reports, and supporting ad-hoc requests.

What We’re Looking For

• Experience: 1–2 years in an administrative or office support role (internships or part-time roles count).
• Technical Skills: Comfortable with Microsoft Office Suite, Outlook, Teams, and cloud-based tools like SharePoint or Google Workspace.
• Communication Skills: Strong written and verbal communication, with a knack for clarity and professionalism.
• Organization: Proven ability to prioritize tasks, manage time efficiently, and adapt to changing priorities.
• Collaboration: A team player who can build relationships remotely and work effectively with colleagues across different departments.
• Discretion: High level of professionalism and confidentiality when handling sensitive information.

Why Join Mimecast?

At Mimecast, we believe our people are our greatest asset. Joining us as a part-time Administrative Assistant means:

• Flexibility: Work remotely from anywhere with a schedule that fits your life.
• Impact: Play an essential role in supporting teams that keep businesses around the world safe from cyberattacks.
• Growth: Gain exposure to a global cybersecurity organization and build skills that will help you grow your career.
• Culture: Be part of an inclusive, collaborative, and innovative environment where your ideas are valued.
• Location: Remote (U.S. based)
• Type: Part-time, non-exempt
• Hours: Approximately 20 hours per week, flexible schedule
• Reports to: Administrative Manager

If you’re ready to bring your organizational skills, attention to detail, and positive energy to a team that’s making a difference, we’d love to hear from you.

Apply today and start your journey with Mimecast!

Job Details

• Seniority level: Entry level
• Employment type: Part-time
• Job function: Administrative
• Industries: Computer and Network Security