Administrative Assistant Job at ECLARO in New York

This range is provided by ECLARO. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$29.09/hr - $29.09/hr

Overview

ECLARO is seeking an administrative assistant for our client in New York, NY. The client is one of the largest mutual life insurance companies and provides long-term care insurance, mutual funds and retirement-plan services across the US. If you’re up to the challenge, then take a chance at this rewarding opportunity!

Position Overview

• This position plays a key role in supporting the operational and administrative functions of the Financial Planning Operations team.
• The associate will ensure timely and professional communication with advisors, maintain accurate records through data entry and quality control, and help sustain efficient day-to-day operations during peak periods or staff absences.

Responsibilities

• Manage the team's general email inbox (approximately 50 emails), ensuring prompt, professional, and accurate responses to advisor inquiries.
• Escalate advisor requests to appropriate team members when needed.
• Perform accurate data entry into internal systems.
• Proficient in Microsoft Outlook, PowerPoint, and MS Office Suite programs.
• Conduct quality control reviews to ensure data compliance with internal standards.
• Maintain organized records and support team efficiency during high-volume periods.

Required Qualifications

• Prior experience in administrative support, operations, or client service strongly preferred.
• Strong written and verbal communication abilities.
• Excellent organizational skills and ability to manage multiple tasks simultaneously.
• High attention to detail and accuracy in data entry.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to work in a cohesive manner with cross functional depts. Excellent verbal and written skill sets.

Benefits

• 401k Retirement Savings Plan administered by Merrill Lynch
• Commuter Check Pretax Commuter Benefits
• Eligibility to purchase Medical, Dental & Vision Insurance through ECLARO

Equal Opportunity Employer

ECLARO values diversity and does not discriminate based on Race, Color, Religion, Sex, Sexual Orientation, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status, in compliance with all applicable laws.