Weichert, Realtors is hiring: Administrative Assistant in Sicklerville

Overview

Weichert South Jersey is hiring an Administrative Assistant in Washington Township, NJ. The Processing Manager is responsible for providing day-to-day operational assistance to the Market Cluster/Sales Office(s) while supporting the Branch Vice President, Branch Manager and Assistant Manager. The Processing Manager ensures real estate transactions are processed in a timely manner and that information is kept up to date in the local MLS(s) and Weichert transactional systems. The position provides administrative support to the sales leaders of the Market Cluster and oversees all daily office administration within the sales office(s) and provides operational and transactional assistance to the Sales Associates to ensure they have the necessary information and tools to conduct their business.

Responsibilities

• Maintains the Market Cluster/Sales Office(s)'s daily office administration and day-to-day operation of real estate transaction processing. Follows and incorporates company guidelines, processes and policy procedures into the daily operation of the real estate business.
• Maintains all listing and sales transaction files in Weichert's transactional systems including OSSII and SkySlope with daily entry/updates, processing of escrow deposit monies, and status changes of transactions.
• Validates and prepares audits of transaction files in Weichert's transactional systems as compared to data in the local MLS systems on a weekly basis.
• Coordinates reports and communication with AUOR partners of newly reported sales, engaging sales associates for client contact information and updating the Huddle reports on a daily/weekly basis.
• Maintains the Open House Program in the Market Cluster/Sales Office(s) utilizing Weichert Tools for entering, scheduling and reporting daily/weekly Open Houses.
• Processes settled/closed commission files and related activities for sales associates for timely submission to Central office.
• Maintains the Market Cluster/Sales Office(s)'s advertising placements and budgets for both paper and electronic social media platforms.
• Assists sales associates with operational and transactional inquiries, as needed.
• Works with Central Licensing staff and processes hiring packages for new sales associates, handles transfers, terminations and compiles the sales associates' complete documentation for the Market Cluster/Sales Office(s).
• Participates in onboarding and orientation for new sales associates, including helping new associates connect to office wifi and printers.
• Demonstrates general usage and provides basic knowledge of the Market Cluster/Sales Office(s) technology, as well as Weichert proprietary systems, tools, technologies, and capabilities; coordinates training of systems, tools and support resources as needed.
• Orders office supplies and collaborates with Operations and Purchasing on office supplies and vendors; performs weekly supply inventory audit.
• Manages the vendor file for the office; contacts vendors or Central Headquarters staff when services are needed for office equipment.
• Submits purchase requests and processes payment requests through Concur for the Market Cluster/Sales Office(s).
• Assists Branch Vice President, Branch Manager, Assistant Manager, Regional President and/or RP Assistant with preparation of reports and materials, including slides for weekly Sales Meetings.
• Distributes memos and creates paperwork for sales associate information as needed.
• Updates communications lists for the Market Cluster/Sales Office(s) and maintains license documentation required by local and state Real Estate Commission rules and regulations.
• Creates and maintains storage files for end-of-year business for the Market Cluster/Sales Office(s).
• Keeps Sales Leaders informed of information pertaining to actual or potential problems to avoid unpleasant situations.
• Prepares classroom/meeting rooms and coffee for sales meetings; keeps conference rooms and customer areas presentable with adequate promotional material.
• Collects fees from agents for insurance, licensing, MLS fees, and group activities.
• May be responsible for preparing marketing materials for Sales Leaders and sales associates to obtain property listings and new recruits and other marketing tasks as assigned.
• May be responsible for creating and monitoring the Opportunity Schedule and answering phones when needed.
• Performs other duties as assigned.

Requirements

• High school diploma or GED
• Valid driver's license
• Real Estate License preferred, but not required and to be held in Weichert Referral Associate Company
• One (1) year of related experience in real estate, title or law office environment preferred
• Proficiency in Microsoft Office suite
• General understanding of technology systems and tools; ability to learn new technology skills as needed
• Exceptional organizational and administrative skills, including ability to multi-task in a fast-paced environment
• Strong interpersonal skills and flexibility
• Detail oriented with ability to follow through on special projects and tasks
• Ability to work independently and proactively
• Good oral and written communication skills
• Strong attention to detail
• Basic math skills including addition, subtraction, multiplication, division, percentages, and fractions
• Knowledge of and ability to use typical office equipment

The estimated hourly rate for this position is up to $22/hour. The rate of pay is dependent upon several factors including the candidate's relevant skills, education, work experience, job location/geographic region, and/or certifications.

Weichert offers a comprehensive suite of benefit programs to eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, Paid Time Off (PTO), Flexible Spending Accounts (FSA), and more.

Weichert is an equal opportunity employer. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.