Receptionist

U.S. Facilities, Inc., a consolidated facility management service company, is seeking a Receptionist in Cupertino, CA 95014. The Receptionist will operate in a dynamic, rapidly changing environment requiring flexibility, adaptability, collaboration, initiative, and excellent organizational and problem-solving skills. The ideal candidate will be experienced in handling a wide range of support tasks and enjoy the challenge of assisting executives. The role requires interacting with staff at all levels, sometimes under pressure, while maintaining a prominent level of professionalism. Necessary skills include attention to detail, strong written and verbal communication, exercising a high level of confidentiality, and strong decision-making ability. The role is ideal for someone looking to grow their career within a global company. Candidate Profile : * Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks * Critical thinker; demonstrates outstanding judgment and problem-solving capabilities * Flexible "can do" attitude; able to adapt and reprioritize to shifting or competing priorities * High level of judgment and discretion related to sensitive and confidential information * Strong organizational skills and attention to detail * Self-starter; demonstrates resourcefulness with proven ability to anticipate needs and manage multiple tasks * Critical thinker; demonstrates outstanding judgment and problem-solving capabilities * Flexible "can do" attitude; able to adapt and reprioritize to shifting or competing priorities * High level of judgment and discretion related to sensitive and confidential information * Strong organizational skills and attention to detail * Proficient written and verbal communication skills * Strong interpersonal skills; "ambassador" to both internal and external stakeholders * Ability to work independently and as part of a dispersed team * Motivated by working in a fast-paced, dynamic environment * Stays current on and easily adopts to new technology * Willing to work outside of normal business hours when necessary * Maintain confidentiality when handling executive matters Responsibilities: Managing the Reception Desk Point of contact for all visitors and vendors: register, greet, alert host General employee support Arrange incoming/outgoing mail with various shipment services Oversee meeting room bookings proactively resolving capacity issues Reserve/set-up meeting rooms for executive & VIP meetings

Managing the Reception Desk * Point of contact for all visitors and vendors: register, greet, alert host * General employee support * Arrange incoming/outgoing mail with various shipment services * Oversee meeting room bookings proactively resolving capacity issues * Reserve/set-up meeting rooms for executive & VIP meetings Office Catering * Coordinate daily office catering for breakfast and lunch * Ensure deliveries are on time and check that orders received are correct * Troubleshooting as issues arise * Expenses Access Control * Arrange appropriate security access passes for Aptiv staff and visitors * Conduct bi-weekly badge audits * Implement a safe & secure workplace; freight and lobby doors stay closed, no one unknown walking floor, deactivating badges for leavers Office Coordination * Maintain office seating plan & employee roster * Keep inventory of supplies & snacks Facilities & Building Management: * Flag & track maintenance requests & repairs to solution * Conduct frequent floor walks to ensure high standard of cleanliness is maintained Executive Support: Assist with preparing & supporting high level meetings, some out of hour's work required. Coffee/lunch runs for executives Assist executives with: Errands Mailing/shipping documents and items Maintain travel kit for executives Gift wrapping Organizing and inventory of supplies Printing/label making/folder making Contact cards Projects based on interest and ability Assist with booking restaurant reservations Managing Quarterly earnings binders Expenses

Culture: * Maintain list of employee work anniversaries & birthdays and coordinate monthly/quarterly celebrations * Assist with setting up for holidays and events Background, Experience as Minimum Qualifications: Bachelor's degree * Minimum of two years' experience working as a receptionist for executive assistant * Advanced knowledge of Microsoft Office (Outlook, Work, PowerPoint, Excel & Teams) * Excellent interpersonal and communication skills Preferred Qualifications: * Proficiency in Microsoft Office, Adobe Acrobat, Teams, Webex, Zoom, Workday & Concur * Previous experience at a global organization, working with a dispersed team * Project management experience * Customer service mindset U.S. Facilities, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. #USFIND01