Senior Administrative Assistant Job at State of Kansas in Shawnee

Job Posting Important Recruitment Information for this vacancy: * Job Posting closes: September 23, 2025 Kansas Department of Transportation The Kansas Department of Transportation (KDOT) delivers transportation that keeps Kansans moving forward. Our employees are our most valuable resource. We depend on our employees and business partners to get the job done. KDOT strives to provide a work environment that motivates people and encourages them to be productive. KDOT is a great place to work, so come be part of our team! Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDOT does not provide sponsorships for this position. E-Verify: The Kansas Department of Transportation (KDOT) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please click here. For additional information regarding Immigrant and Employee Rights (IER) please click here. About the Position:

• Who can apply: Anyone
• Classified/Unclassified Service: Unclassified
• Full/Part-time: Full-Time
• Regular/Temporary: Regular
• Work Schedule: Monday - Friday
• Eligible to Receive Benefits: Yes
• Veterans' Preference Eligible: Yes
• Search Keywords: Holton, Oskaloosa, Lawrence, Ottawa, Osage City, Eskridge, Alma, Wamego

Compensation:

• Annual Salary Range: $34,444.80 - $35,214.40
• Hourly Pay Range: $16.56 - $16.93

Employment Benefits: * Work-Life Balance Programs:

• Paid Leave: Vacation, Holidays, Parental, Military, Sick, Funeral and Jury Duty
• Employee Assistance Program
• For help managing daily life at no cost to you
• Infant at Work Program
• Voluntary Benefits: Accident, Critical Illness, and Hospital Indemnity Insurance

* First-Day Coverage:

• Medical Insurance
• Dental Insurance
• Vison Insurance
• Tax Advantage Accounts: HSA, HRA, FSA with qualifying plans

* Life Insurance:

• Employer paid basic group life
• Optional group life insurance available at a reasonable cost.

* Retirement: * KPERS and Deferred Compensation * Other Benefits:

• Tuition reimbursement
• Paid on-the-job training programs.
• Personal and Professional Development Opportunities
• Employee discounts with the STAR Program
• And more!

Visit the Employee Benefits page for more information… Position Summary & Responsibilities: Position Summary: This Senior Administrative Assistant position is located in the District One office in Topeka, KS, and is within the Bureau of Human Resources. This position provides technical support and guidance to Area Administrative Specialists (AOMs), Area Administrative Assistants, supervisors, and managers in field locations on procedural and policy information and performing technical administrative transactional work in human resource specialty areas. Job Responsibilities may include but are not limited to the following:

• Answer questions from the public on open positions and provide directions on how to apply for positions and tax clearance certificates. Assist with scheduling interviews in the District Headquarters Office when needed.
• Responsible for scheduling district training and registering employees in classes in the Learning Management System (LMS) and coordinating with the ODU team in the Bureau of Human Resources to establish courses. Track all district employee training requirements to maintain required supervisory hours or mandated program training and testing.
• Responsible for tracking district employee performance review program, prepare reports and distribute to supervisors and managers for notification and tracking. Responsible for follow-up to ensure reviews are completed by due dates.
• Prepare and process Family Medical Leave Act (FMLA) and Parental Leave requests through Bureau of Human Resources.
• Backup and provide assistance with entering personnel transactions.
• Backup and provide payroll assistance in reviewing KDOT Employee Time Confirmation Report.
• Order certificates and awards and track receipt and delivery on spreadsheets. Prepares service award packets for area offices with the certificate, pin, and gift.

View the full position description Qualifications: Minimum Qualifications:

• One year of experience in general office, clerical, and administrative support work.
• Education may be substituted for experience as determined relevant by the agency. Transcripts are required for education to be considered.
• Valid Driver's License at time of appointment.

Preferred Qualifications:

• Experience with Microsoft Office (Outlook, Word, Excel).
• Familiarity with databases.
• Experience in the Human Resources field.

Post-Offer/Pre-employment Requirements: * Kansas Tax Clearance Certificate required in accordance with Executive Order 2004-03. Each applicant (even non-residents) who is selected for a State of Kansas job vacancy must apply for a Tax Clearance Certificate within 10 days from the date of the offer letter by accessing the Kansas Department of Revenue's (KDOR) website at . If you need assistance with the tax clearance, please contact KDOR at (785) 296-3199 or by email at kdor_specialprojects@ks.gov Recruiter Contact Information:

• Name: Tulsa Wade
• Email: KDOT.HQ.JobApps@ks.gov
• Phone: (785) 296-7242

Job Application Process

• First Sign in or register as a New User.
• Complete or update your contact information on the Careers -> "My Account Information" page. *This information is included on all your job applications.
• Start your draft job application, upload other required documents, and submit when it is complete.
• Manage your drafted and submitted applications on the Careers -> "My Job Applications" page.
• Check your email and the "My Job Notifications" page for written communications from the Recruiter.
• Email - sent to the Preferred email on the "My Account Information" page.
• Notifications - view the Careers -> "My Job Notifications" page.

Helpful Resources at jobs.ks.gov: "How to Apply for a Job - Instructions" and "How to Search for a Job - Instructions" Optional Documents for this Application to be Complete Upload these on the Careers - My Job Applications page

• Transcripts (if substituting education)
• DD214 (if you are claiming Veteran's Preference)

Upload these on the Attachments step in your Job Application

• Resume (or choose existing if you have one)
• Cover Letter

Helpful Resources at jobs.ks.gov: "How, What, & Where do I Upload Documents" How to Claim Veterans Preference Veterans' Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a "veteran"; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans' preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Veteran's Preference How to Claim Disability Hiring Preference Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager. Learn more about claiming Disability Hiring Preference Equal Employment Opportunity The State of Kansas is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability, or any other factor unrelated to the essential functions of the job. If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.