Senior Administrative Assistant Job at Addison Group in New York

Senior Administrative Assistant Executive Support

Location: New York, NY

Industry: Media / Broadcasting

Pay: $85,000 $90,000 / annually

Our client is a leading multimedia and broadcasting company delivering independent news content. They are recognized for their dynamic programming and fast-paced work environment, providing opportunities to work closely with senior executives.

Job Description: We are seeking an experienced Senior Administrative Assistant to provide comprehensive support to the CCO. This role is ideal for a highly organized and adaptable professional who thrives in a high-stakes, fast-paced environment. The successful candidate will serve as a trusted partner to senior leadership, ensuring smooth operations and effective management of administrative responsibilities. Discretion, professionalism, and a collaborative mindset are essential.

Key Responsibilities:

• Provide day-to-day administrative support to the CCO.
• Maintain and coordinate a dynamic calendar, scheduling meetings, calls, and appointments efficiently.
• Serve as the primary point of contact for internal and external communications, including emails, calls, and meeting requests.
• Organize meeting logistics, including room setups, materials, and visitor reception.
• Manage and update spreadsheets for team leave, compensation, and financial tracking.
• Anticipate executive needs and respond to urgent matters or shifting priorities with flexibility and efficiency.
• Handle sensitive information with the utmost confidentiality.
• Provide a welcoming and professional environment for all visitors and meeting participants.
• Perform additional administrative tasks and special projects as required to support executive operations.

Qualifications:

• Minimum of 5 years' experience in executive or senior-level administrative support.
• Proficient in Microsoft Outlook, Excel, and other Microsoft Office applications.
• Strong organizational skills with keen attention to detail.
• High emotional intelligence with the ability to maintain composure under pressure.
• Excellent verbal and written communication skills.
• Professional, polished demeanor with the ability to collaborate effectively across teams.

Additional Details:

• Full-time, on-site role in New York, NY.

Perks:

• Comprehensive health, dental, and vision insurance.
• 401(k) retirement plan with employer match.
• Paid time off and company-observed holidays.
• Opportunity to work closely with senior executives in a high-profile, fast-paced environment.
• Standard office hours with some flexibility to accommodate dynamic scheduling needs.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.