Government Jobs
Office Deputy
The Office Deputy is responsible for creating and maintaining the Court records, including, but not limited to, the electronic images of the Superior Court case files. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures. Examples of Duties: Assist the Records Clerk with auditing the Superior Court electronic case files with the Odyssey system maintained by the Administrative Office of the Courts on a routine basis. Assist the Records Clerk with verifying electronic images created on a routine basis. Assist the Records Clerk with creating, processing, and storage of images of the Superior Court case files. Assist with retrieving electronic records of court proceedings thereby fulfilling request forms. Assist with the retrieval and storage of court records on microfilm. Assist with the manual filing of court records up to and including the proper disposal of records as set forth in the guidelines of the Secretary of State records retention and all County policies with regard to record retention. Assist with file room(s) organization, inventory and cleanliness. Use basic office equipment such as fax machine, computer, copy machine, date stamps, calculator and phone to complete daily assigned tasks. Assist the public with file copy requests. Assist office staff with audio record requests; and answering phones on a limited basis. Produce copies for the public and by special request for attorneys or other legal entities. Any and all other duties as assigned by the Administrative Supervisor and/or the Clerk. This job description is a summary of the primary functions and expectations for this position. Additional department-related duties may be assigned as required. Typical Qualifications: A high school diploma or GED equivalent. Experience with word processing, spreadsheets, and databases. Valid WA State driver's license. A criminal history and background check will be performed on qualified applicants. Convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into consideration. Supplemental Information: Work is performed in a standard office setting. Ability to sit, stand, walk, climb, stoop, kneel, crouch, crawl, grasp, and reach with arms and legs. Must have ability to lift push, pull, or move up to 50 lbs. and occasionally higher with assistance. Must have close, distance, and peripheral vision, depth perception, ability to adjust focus, and the ability to read printed materials, computer screens, and monitors. Must also have hearing and speech to communicate clearly in person and over the telephone. Safety rules and regulations must be adhered to at all times. The work is typically scheduled Monday through Friday during normal office hours. Occasional evening and/or weekend work may be required. Regular and reliable attendance and punctuality are required. Periodic travel may be required for on-going training opportunities and seminars. Must be able to safely operate a motor vehicle in varied weather conditions and all levels of daylight. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Office Deputy is responsible for creating and maintaining the Court records, including, but not limited to, the electronic images of the Superior Court case files. Must maintain courteous and cooperative working relationships with administrative and other County personnel, public agencies, and the general public, and work under the guidance of Local/State/Federal regulations and County policies/procedures. Examples of Duties: Assist the Records Clerk with auditing the Superior Court electronic case files with the Odyssey system maintained by the Administrative Office of the Courts on a routine basis. Assist the Records Clerk with verifying electronic images created on a routine basis. Assist the Records Clerk with creating, processing, and storage of images of the Superior Court case files. Assist with retrieving electronic records of court proceedings thereby fulfilling request forms. Assist with the retrieval and storage of court records on microfilm. Assist with the manual filing of court records up to and including the proper disposal of records as set forth in the guidelines of the Secretary of State records retention and all County policies with regard to record retention. Assist with file room(s) organization, inventory and cleanliness. Use basic office equipment such as fax machine, computer, copy machine, date stamps, calculator and phone to complete daily assigned tasks. Assist the public with file copy requests. Assist office staff with audio record requests; and answering phones on a limited basis. Produce copies for the public and by special request for attorneys or other legal entities. Any and all other duties as assigned by the Administrative Supervisor and/or the Clerk. This job description is a summary of the primary functions and expectations for this position. Additional department-related duties may be assigned as required. Typical Qualifications: A high school diploma or GED equivalent. Experience with word processing, spreadsheets, and databases. Valid WA State driver's license. A criminal history and background check will be performed on qualified applicants. Convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into consideration. Supplemental Information: Work is performed in a standard office setting. Ability to sit, stand, walk, climb, stoop, kneel, crouch, crawl, grasp, and reach with arms and legs. Must have ability to lift push, pull, or move up to 50 lbs. and occasionally higher with assistance. Must have close, distance, and peripheral vision, depth perception, ability to adjust focus, and the ability to read printed materials, computer screens, and monitors. Must also have hearing and speech to communicate clearly in person and over the telephone. Safety rules and regulations must be adhered to at all times. The work is typically scheduled Monday through Friday during normal office hours. Occasional evening and/or weekend work may be required. Regular and reliable attendance and punctuality are required. Periodic travel may be required for on-going training opportunities and seminars. Must be able to safely operate a motor vehicle in varied weather conditions and all levels of daylight. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.