Office Services Coordinator

The Office Services Coordinator will serve as the professional face of the organization, providing a welcoming and polished first impression for all visitors. This role is also responsible for managing conference room scheduling and ensuring seamless meeting experiences. The ideal candidate will bring experience in reception, hospitality, or event coordination, with excellent organizational and interpersonal skills. Key Responsibilities Greet and assist visitors, clients, and staff in a professional and courteous manner. Manage all aspects of conference room scheduling, including reservations, confirmations, and resolving booking conflicts. Coordinate room setup, technology needs, catering requests, and meeting materials to support smooth meetings and events. Maintain reception and conference room spaces, ensuring they are clean, organized, and fully stocked. Answer, screen, and direct incoming calls with accuracy and professionalism. Receive, sort, and distribute mail and packages in a timely manner. Provide administrative support, including correspondence, data entry, and special projects as needed. Collaborate with internal teams to facilitate events, meetings, and other office initiatives. Act as a central point of contact for visitors, vendors, and service providers. Qualifications Bachelor's degree required. Minimum 2 years of experience in reception, hospitality, event coordination, or related client-facing roles. Strong organizational and multitasking abilities with keen attention to detail. Exceptional verbal and written communication skills. Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and scheduling/room-booking systems. Professional appearance and demeanor, with the ability to thrive in a fast-paced environment.