Neurotech Pharmaceuticals, Inc. is hiring: Administrative Assistant in Needham

Overview

Neurotech Pharmaceuticals is an innovative biopharmaceutical company located in Cumberland, RI and Needham, MA, within Greater Boston’s biotechnology landscape. We have been developing a proprietary drug delivery platform for retinal disorders and are advancing a program to treat Macular Telangiectasia Type 2 (MacTel). We are seeking a seasoned Administrative Assistant to provide comprehensive administrative support to the Commercial team, ensuring smooth and efficient operations. This role requires a detail-oriented individual with excellent organizational skills and the ability to handle confidential information with discretion.

This is a hybrid role in Needham, MA. Remote days should coordinate with the people supported.

Please note, this role is not eligible for agency recruiting support. Neurotech does not accept unsolicited résumés or candidate profiles. If a candidate submitted in this manner is hired, no placement fee will be paid.

Responsibilities

• Manage executives’ calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate and facilitate communication between executives and internal/external stakeholders.
• Organize and maintain electronic and physical files, ensuring easy access and confidentiality.
• Monthly completion of executives’ expense reports.
• Attend meetings as requested to keep meeting minutes.

Meeting and Event Coordination

• Plan, coordinate, and execute internal and external meetings, including logistics, agenda preparation, and follow-up.

Travel Management

• Arrange complex domestic and international travel itineraries, including flights, accommodations, and transportation.
• Prepare detailed travel itineraries and assist with travel-related documentation.

Project Assistance

• Support executives in various projects, including research, data analysis, and tracking project milestones.
• Collaborate with cross-functional teams to ensure timely completion of projects and initiatives.

Office Management

• Oversee office supplies and equipment, coordinating with purchasing and IT to ensure availability and functionality.
• Keep kitchen and office supplies stocked and available for employees and visitors.
• Coordinate with facilities management for office maintenance and repairs.
• Package and Mail receipt and disbursement.
• Management of office visitors.

Education & Experience

• Minimum of 5 years of experience in an administrative role, preferably in the biopharmaceutical or healthcare industry.

Knowledge, Skills & Abilities

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Excellent organizational and time-management skills with keen attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Discretion and professionalism in handling confidential information.
• Familiarity with biopharmaceutical terminology and processes is advantageous.
• May require extended hours or availability outside of standard business hours to accommodate executive schedules.

In addition to a talented and passionate team, Neurotech offers competitive compensation, benefits through Blue Cross BlueShield and HealthEquity (FSA, HSA & HRA), a 401(k) through Fidelity with a company-sponsored match, generous vacation time and company holidays.

Applications are currently being accepted through the Neurotech Career Center.

Neurotech Pharmaceuticals provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.