Haddad Plumbing & Heating is hiring: Receptionist in Newark

Company Overview

Haddad Plumbing and Heating Inc. has been in business for 25 years, servicing New Jersey, New York City, and Westchester County in mid-rise and high-rise buildings with exceptional work and a proven track record. This is a terrific opportunity for a well organized and outgoing individual to have a great career in a great industry.

Summary

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties as directed by management.

Responsibilities

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Answers telephones and directs the caller to the appropriate associate.
• Transfer to voicemail and send an email with the message information.
• All messages must be complete, including name, number, company (if applicable) and brief description of message.
• Checks voicemail every morning and emails the appropriate personnel with the messages.
• Any voicemails from employees regarding calling out, calling in late, etc., must be given to HR and payroll via email. Include employee name, number and, if possible, job site location.
• Call back employees for more information when required.
• Takes and retrieves messages for various personnel.
• Follows up with email to the appropriate person to ensure the message is delivered.
• Provides callers with information such as company address, directions to the company location, fax numbers, website, and other related information.
• Provides applications for interviewing candidates and ensures applications are fully completed before presenting them to management.
• Notifies upper management when any scheduled interviews arrive.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.). Checks mailboxes daily, sorts incoming mail and forwards mail to appropriate personnel.
• Assists in ordering, receiving, stocking and distribution of office supplies, including paper, toner, ink, pens, plates, cups, coffee and other necessary items.
• An inventory shall be done every Friday with a list provided to purchasing each Monday advising what items are in low stock and need to be reordered.
• Assists with other related clerical duties such as scanning, photocopying, faxing, filing and collating.
• Checks all folders daily to ensure any employee forms that are dropped off are properly routed to HR.
• Performs other clerical / administrative tasks as directed by management.

Required Education and Experience

• High school diploma or Associate’s degree.
• One year of administrative experience.

Preferred Education and Experience

• Bilingual (Spanish and / or Portuguese preferred)